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industry body associated with the creative and entertainment industries are looking for an experienced Executive Assistant/ Office Manager due to a period of change and growth. This is initially a 3 to 4 month contract with a view to going permanent. This role will report to 2 directors and work closely with the senior management team. Key responsibilities include, but are not limited to: Executive Assistant Complex diary management for a number of directors and senior management - making sure to take in to account conflicting and demanding schedules. Screening telephone calls and emails. Preparing reports and PowerPoint presentations. Arranging travel and handling Expenses. Acting as the main point of contact for the Senior Management team in a professional manner Facilitate cross-departmental communications and meetings. Minute taking, preparing packs and arranging meeting rooms - for internal and external meetings. Project implantation and management. Maintaining company records, filing and archiving systems. Office /Operational Management Liasing with and acting as the first point of contact for Staff and visitors. Answering the switchboard, maintaining company inbox and providing general office support. Manage meeting room booking system. Office Health and Safety process and procedures. Ensuring office IT equipment and Telecoms are up to date and suitable. Manage complaints process. Keeping all stationary, office equipment and supplies up to date and available. Essential Skills and Experience Proven experience in support of Senior Management - including company directors. Exceptional organisational skills Extensive diary and email management Exceptional communication skills Advances knowledge of Microsoft Office Suite Experience of managing a busy office alongside support for senior management. Confidentiality and discretion. Due to the high volume of applications received, regrettably only successful candidates will be contacted
This is an exciting opportunity for either a Business Support/Office Administrator, or PA professional, who are looking for their next step to progress their career and join an expanding company. As the Executive Assistant, you will be supporting the C-suite within the business, alongside other duties. Client Details My client, who are based in Abingdon, are looking to recruit a passionate Executive Assistant to join their expanding, friendly team. They are a in the manufacturing industry, being one of the leading organisations of their kind, who aim to give their customer's the best service possible. They pride themselves in their fun company culture and great career progression opportunities! Description Key responsibilities of the Executive Assistant include: Responsible for smooth and effective day to day administration and processes. Diary management for the Exec team. Assistance with international travel bookings for the C-suite. Inbox management. Organise both internal and external board meetings. Run communications on phone, email and messages. Prepare essential documents to ensure the Exec' team day-to-day schedule runs smoothly. Carrying out any other reasonable tasks as may be directed to meet the needs of the business. Profile The successful Executive Assistant will be: Reliable and honest with great communication skills Have ability to use initiative, be proactive and forward thinking Able to multi-task and prioritise accordingly Computer literate A super organised individual Good attention to detail Ability to listen and respond appropriately Strong administration skills Experience within an office/business support environment is required Experience with dealing with international customers/travel bookings is highly desirable Job Offer Benefits include: Competitive salary Generous annual leave package Great career progression opportunities Working for an expanding company Amazing work incentives Employer pension scheme Training & Development - Career/Personal Development Plan Employee discounts Team building and network events On-site parking Access to many other benefits!