An exciting opportunity has arisen for an Executive Administrative Assistant to join a leading global financial services firm. This role offers the chance to work within the Private Credit and Equity division, providing essential support in a dynamic and fast-paced environment. The successful candidate will enjoy a competitive salary of £28 per hour and the convenience of working in Canary Wharf, one of London's most vibrant business districts. This is a unique opportunity to contribute to a rapidly growing private investing platform, where your skills and experience will be highly valued.
- Competitive salary of £28 per hour
- Located in Canary Wharf, London
- Opportunity to work within a leading global financial services firm
What you'll do:
As an Executive Administrative Assistant in our Private Credit and Equity division, you will play a pivotal role in supporting our team's operations. Your responsibilities will range from scheduling and maintaining calendars to arranging domestic/international travel. You will also manage expense reports and vendor payments while ensuring that all administrative activities are handled efficiently. Your ability to demonstrate discretion with sensitive information will be crucial in this role. Furthermore, your assistance with executing legal documents will be highly valued. This role offers a unique opportunity to showcase your organisational skills and attention to detail in a supportive and inclusive environment.
- Schedule and maintain calendars, coordinating times, communicating with internal/external participants, scheduling rooms, addressing technology needs, and handling catering arrangements as needed.
- Arrange domestic/international travel, including developing detailed agendas, managing any visa requirements, and addressing other travel/logistics related requirements as needed.
- Prepare, submit, and monitor expense reports and vendor payments for investment team members.
- Manage telephone coverage as needed, including responding to inquiries, routing calls, and taking detailed messages.
- Manage other miscellaneous administrative activities including technology requests, preparing copies, managing supplies, coordinating equipment needs, reviewing/distributing incoming mail.
- Provide back-up coverage for admin colleague(s) during planned or unplanned absences from the office.
- Demonstrate discretion with sensitive information related to firm, team, and/or staff.
- Assist with executing legal documents to be signed by various team members.
What you bring:
The ideal candidate for the Executive Administrative Assistant role will bring substantial administrative support experience from a professional environment. A background in investment management or private equity would be highly advantageous. You should have excellent communication skills and the ability to manage multiple priorities independently. Your service-oriented approach and ability to work well within a team will be key to your success in this role. Prior experience at an executive level is essential, as is proficiency in Microsoft Office applications.
- Substantial relevant administrative support experience in a professional environment, preferably in the investment management industry and ideally within private equity.
- Educated to A-Level or equivalent
- Excellent written, verbal, and interpersonal communication skills.
- Strong ability to manage multiple priorities and take independent initiative for action within areas of responsibility.
- Highly service-oriented individual with the ability to work well both as an individual contributor and as part of a team.
- Prior administrative or related experience at executive level is essential.
- Proficiency in Microsoft Outlook, Word, Excel, and PowerPoint.
What sets this company apart:
Our client is a leading global financial services firm that prides itself on its commitment to integrity, excellence, and strong team ethic. They offer a superior foundation for building a professional career, providing opportunities for learning, achievement, and growth. Their philosophy balances personal lifestyles, perspectives, and needs, creating an inclusive and supportive work environment. The firm's skilled and creative workforce reflects a broad cross-section of the global communities in which they operate.
What's next:
Ready to take the next step in your career? Don'tmiss out on this exciting opportunity!
Apply today by clicking on the link.