Position: Office Manager / Executive Assistant
Introduction:
We are seeking a highly organized and proactive individual to join our team as an Office Manager / Executive Assistant. This role requires a strong attention to detail, excellent communication skills, and the ability to effectively manage multiple tasks and priorities.
Key Responsibilities:
- Provide high-level administrative support to senior executives, including managing calendars, scheduling meetings, and coordinating travel arrangements
- Act as the first point of contact for internal and external stakeholders, handling phone calls, emails, and correspondence in a professional manner
- Ensure the smooth running of the office by managing office supplies, equipment, and facilities, as well as coordinating with external vendors and service providers
- Support the recruitment process by posting job ads, scheduling interviews, and handling new employee onboarding
- Assist with financial tasks such as processing invoices, tracking expenses, and managing budgets
- Maintain and organize important documents, files, and records to ensure easy access and retrieval
- Coordinate special events, meetings, and team-building activities as needed
- Handle confidential information with discretion and maintain a high level of professionalism at all times
Qualifications:
- Proven experience as an Office Manager, Executive Assistant
- Strong organizational skills and the ability to prioritize tasks effectively
- Excellent written and verbal communication skills
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and other office software
- Familiarity with office equipment and procedures
- Ability to work independently and as part of a team
- Experience with event planning and project management is a plus