- 5 days in the office
- Salary 50k
Are you an experienced professional seeking a dynamic role in the property or real estate industry? We are currently seeking a talented Executive Assistant/Office Manager to join our team and play a pivotal role in supporting the Managing Director and ensuring the smooth operation of their office.
Main Duties:
- Manage the Managing Director's diary and mailbox, ensuring efficient scheduling and prioritization of tasks.
- Respond to emails, follow up on calls and emails, and act as a liaison between the Managing Director and internal/external stakeholders.
- Arrange meetings, prepare agendas, and coordinate logistics to ensure seamless execution.
- Handle filing, document management, and maintain organized office systems.
- Manage payments and invoices using XERO software, ensuring accuracy and timeliness.
- Maintain office condition, oversee stationary supplies, and address any facility-related issues.
- Coordinate travel arrangements, including flights, accommodations, and transportation.
- Assist with HR-related tasks, such as onboarding new employees and maintaining employee records.
Ideal Candidate:
- 5 years of experience as an Office Manager and/or C-level Personal Assistant, preferably in the property or real estate industry.
- Fluent in English with excellent communication skills, both written and verbal.
- Proactive and resourceful, with the ability to anticipate needs and take initiative.
- Comfortable working in a fast-paced sales environment, adept at multitasking and managing competing priorities.
- Familiarity with XERO software or similar accounting platforms is highly desirable.
- Strong organisational skills and attention to detail, with a knack for maintaining efficiency in administrative processes.