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Administrator Start Date: 1st July 2024 Duration: 2 months minimum Location: Central Winchester Pay: £11.44 per hour Perk: Free parking We have an exciting opportunity for somebody to join our client's team as an Administrator in the heart of Winchester. About The Role: A small but vital part of a larger organisation committed to providing exceptional administration to support the overall customer experience. The team thrives on collaboration, professionalism, and a dedication to excellence. The Role: As an Administrator your responsibilities will include: Support the administration for the Housing department Processing invoices Loading / raising and issuing new jobs of the internal systems Dealing with and processing some tenancy related admin Building Rapport: Establishing a positive rapport with our colleague is essential for fostering trust and satisfaction. Your friendly demeanor and empathy will leave a lasting impression. Reactive Work: Adapting to changing circumstances and addressing issues as they arise is a core aspect of the role. Your ability to think on your feet and remain calm under pressure will be invaluable. Computer Proficiency: Working with basic computer systems, including the MS Office suite and our internal CRM system, will be part of your daily routine. Your familiarity with these tools will streamline your tasks and enhance productivity. Seeking Assistance: Knowing when to ask questions and seek help demonstrates initiative and a commitment to continuous improvement. You'll have the support of your supervisor and the entire team whenever you need it. From time to time you will answer phone calls: You will be taking a detailed message and passing this to the relevant colleague. Your ability to listen attentively and address their needs effectively will be key. Training and Support: We understand that starting a new role can be daunting, which is why we provide comprehensive training and ongoing support. Your supervisor will be readily available to offer guidance and assistance whenever you need it, ensuring you feel confident and capable in your role. Benefits: In addition to a competitive hourly wage of £11.44, we offer free parking, making your commute hassle-free. You'll also have the opportunity to work in a supportive environment where your contributions are valued and recognised. Tate is acting as an Employment Business in relation to this vacancy. Tate is committed to promoting equal opportunities. To ensure that every candidate has the best experience with us, we encourage you to let us know if there are any adjustments we can make during the application or interview process. Your comfort and accessibility are our priority, and we are here to support you every step of the way. Additionally, we value and respect your individuality, and we invite you to share your preferred pronouns in your application. Please be aware this advert will remain open until the vacancy has been filled. Interviews will take place throughout this period, therefore we encourage you to apply early to avoid disappointment. Tate is acting as an Employment Business in relation to this vacancy. Tate is committed to promoting equal opportunities. To ensure that every candidate has the best experience with us, we encourage you to let us know if there are any adjustments we can make during the application or interview process. Your comfort and accessibility are our priority, and we are here to support you every step of the way. Additionally, we value and respect your individuality, and we invite you to share your preferred pronouns in your application.
TEMPORARY ROLE TO START IN SEPTEMBER 2024 Our client in the Education sector is seeking an Administrator to provide support the to the Admin team. The successful candidate will work within the wider administration and attendance teams, under the direction of the Administration Manager and Senior Leadership Team. Day to Day of the role: Offer a courteous reception service, being the first point of contact for visitors and callers, and rapidly responding to enquiries. Maintain a clean and tidy reception area, ensuring the school is presented at its best at all times. Manage the general school email account and day-to-day cover under the direction of the Assistant Head of School (AHOS). Prepare the reception area for the day, ensuring all necessary equipment and information are up-to-date. Handle visitor sign-ins using the Visitor Entry System and maintain records of ID/DBS information. Execute visitor safeguarding procedures and maintain the Single Central Record (SCR). Operate the CCTV system and update presentation screen content. Set up staff manuals, ID cards, and entry fobs for new staff and visitors. Conduct first day calling for pupil absences and maintain attendance records on SIMs. Play a central role in the school attendance team, ensuring accurate and timely information sharing. Approve agency staff timesheets and liaise with various school teams regarding pupil information. Utilise the T2P text and email service for communication and administrative tasks. Provide general office skills including photocopying, filing, and managing post. Distribute pupil correspondence and newsletters, and update internal communication boards. Receive deliveries and undertake training to support the administration of the school website. Maintain confidentiality and support the ethos and principles of the school. Required Skills & Qualifications: Excellent telephone manner and the ability to manage challenging situations. Strong organisational skills and attention to detail. Proficiency in using email, SIMs, and other school-specific systems. Ability to work independently and as part of a team. Commitment to maintaining confidentiality and promoting the school's ethos. Experience in a similar role is preferred.