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Location: St Albans Department: Human Resources Reporting to: HR Manager/Director Salary: FTE £25,000 - £30,000 (Depending on experience) Benefits: 25 days holiday (pro rata), pension, Life Assurance 4x salary Hours: Full Time / Minimum 30 hours per week, Monday - Friday (office flexitime arrangement in place 8am-6.30pm, core hours 10am-4.30pm) Main Function of Job: To provide a friendly and approachable daily HR presence and assistance across HR and Training-related administrative processes, ensuring excellent attention to detail and ownership of delivery. Main Duties: HR Administration: Assist with the administration of day-to-day HR operations. Provide clerical and administrative support to the HR Director and other team members. Accurately maintain electronic employee records for personnel files and HRIS (PeopleHR). Assist in completing employee reports for Management Committee, Managers, and Partners. Keep the process of training administration up to date. Onboarding/Offboarding of Employees: Draft a variety of contracts relevant to prospective employees. Process new starters and leavers. Set up inductions and liaise with relevant Managers and Departments. Assist and administer exit interviews. Liaise with the employment reference checking service Verifile. General Administration: Produce standard letters/changes to contracts as necessary. Assist with the compilation of statistical information for annual returns and monthly reports. Prepare paperwork for the annual appraisal process. Process and record childcare vouchers for payroll. Coordinate work experience student placements. Respond to reference requests for ex-employees. Assist Marketing with relevant projects over the course of the year. Support the HR team with other reasonable duties as required. Keep the HR processes manual updated. Help manage employee absence by listening to messages and advising relevant managers, departments, and staff of absence. Assist in ad hoc HR projects as required. Manage the Benefit portal and Medicash. Reporting: Arrange payment of annual professional subscriptions for all employees. Agree charge out rates with the Senior Partner, keep spreadsheets updated, and liaise with finance & managers on revised rates. Maintain electronic office records, ensuring updated information is readily available, such as maintaining personnel files, sickness records, holiday updates, and letters, adhering to GDPR. Equipment Used: Strong knowledge of MS Suite software, Outlook, PeopleHR. Qualifications/Education Required: Minimum education to A level standard. CIPD level 3 or qualified by experience is ideal. Experience Required: At least two years of HR administration experience. Competent administrator with a strong background in HR functions. Aptitudes/Skills Required: Able to deal confidently and effectively with employees and partners. Organized, able to multitask, and meet deadlines calmly. Strong written and oral communication skills. Hands-on, flexible, and proactive. Strong IT skills. 'Can do' attitude. Interest in making a difference in the community through Charity Champion, Wellbeing Champion, and DEI activities. Values and Behaviours: Our values and behaviours are fundamental to our work culture and ethos. We expect all team members to embody these principles in their daily work and interactions.
Join Our Team as an HR Advisor! Are you passionate about supporting businesses and providing expert HR advice? We're looking for an HR Advisor to join our client's team. As an HR Advisor, you'll play a crucial role in guiding and mentoring line managers, improving their confidence, and ensuring smooth HR operations. Key Responsibilities:People Strategy:Collaborate with the Head of People to implement our clients' people strategy locally. Recruitment: Work closely with internal and external recruitment partners to appoint high-quality employees promptly. Support managers in workforce planning to recruit skilled individuals aligned with business needs. Champion the "Refer a Friend" program and local open day events. Induction: Lead hospital onboarding activities for new joiners, ensuring timely and effective induction. Collaborate with cluster hospitals for maximum inclusion and engagement. Probation: Assist managers and new starters in following probation procedures. Provide guidance throughout the process. Governance and Compliance: Ensure proper right-to-work checks aligned with our clients policy. Maintain accurate and confidential employee files (GDPR compliance). Update professional registrations (e.g., NMC, HCPC) as per our clients policy. Stakeholder Management: Cultivate excellent relationships with key stakeholders. Execute HR activities in line with our purpose & values. Wellbeing: Advocate for employee wellbeing, promoting relevant tools and support mechanisms. Encourage utilisation of resources like EAP, our clients for You Wellbeing Hub, and more. Occupational Health: Efficiently manage Occupational Health processes for employees. Provide support to managers during challenging situations. Absence Management: Proactively handle absence cases to reduce short-term and effectively manage long-term absence. Support managers in balancing employee needs and departmental resources. Employee Relations: Be the initial point of contact for HR matters. Provide consistent, high-quality HR advice. Support managers in performance management, disciplinary issues, and attendance matters. Policies and Legislation: Ensure adherence to HR policies and procedures. Coach, advise, and train as needed for maximum understanding. Diversity and Equality: Apply fairness and consistency in discussions and decisions. Balance business needs while promoting diversity and equality. Reward and Benefits: Advocate for employee rewards and benefits. What you need to do now If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now. If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion on your career. Hays EA is a trading division of Hays Specialist Recruitment Limited and acts as an employment agency for permanent recruitment and employment business for the supply of temporary workers. By applying for this job you accept the T&C's, Privacy Policy and Disclaimers which can be found at hays.co.uk