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TEMPORARY ROLE TO START IN SEPTEMBER 2024 Our client in the Education sector is seeking an Administrator to provide support the to the Admin team. The successful candidate will work within the wider administration and attendance teams, under the direction of the Administration Manager and Senior Leadership Team. Day to Day of the role: Offer a courteous reception service, being the first point of contact for visitors and callers, and rapidly responding to enquiries. Maintain a clean and tidy reception area, ensuring the school is presented at its best at all times. Manage the general school email account and day-to-day cover under the direction of the Assistant Head of School (AHOS). Prepare the reception area for the day, ensuring all necessary equipment and information are up-to-date. Handle visitor sign-ins using the Visitor Entry System and maintain records of ID/DBS information. Execute visitor safeguarding procedures and maintain the Single Central Record (SCR). Operate the CCTV system and update presentation screen content. Set up staff manuals, ID cards, and entry fobs for new staff and visitors. Conduct first day calling for pupil absences and maintain attendance records on SIMs. Play a central role in the school attendance team, ensuring accurate and timely information sharing. Approve agency staff timesheets and liaise with various school teams regarding pupil information. Utilise the T2P text and email service for communication and administrative tasks. Provide general office skills including photocopying, filing, and managing post. Distribute pupil correspondence and newsletters, and update internal communication boards. Receive deliveries and undertake training to support the administration of the school website. Maintain confidentiality and support the ethos and principles of the school. Required Skills & Qualifications: Excellent telephone manner and the ability to manage challenging situations. Strong organisational skills and attention to detail. Proficiency in using email, SIMs, and other school-specific systems. Ability to work independently and as part of a team. Commitment to maintaining confidentiality and promoting the school's ethos. Experience in a similar role is preferred.
About Us: We are a dedicated organization committed to providing exceptional support and services. We are seeking a reliable and organized Receptionist/Office Administrator to join our team. The successful candidate will ensure smooth operation of our reception area and administrative functions, contributing to a welcoming and efficient environment. Key Responsibilities: Reception Duties: Cover reception, answer telephone calls, and greet visitors to the building. Maintain a professional and courteous demeanor at all times. Administrative Support: Record incoming/outgoing mail onto relevant spreadsheets. Book taxis, train, and bus travel as required. Book accommodation for staff and visitors. Assist in processing credit card spends. Update information onto the Carefirst Client Record System. Assist with invoice processing. Manage pool car and room bookings. Attend the local post office for various tasks. Assist with archiving, scanning, and printing. Perform general finance and admin tasks as required. Person Specification: Essential: Excellent verbal and written communication skills. Strong organizational skills with attention to detail. Proficiency in Microsoft Office applications (Word, Excel, Outlook). Ability to provide excellent customer service and maintain a professional demeanor. Ability to handle multiple tasks simultaneously and work under pressure. Ability to work as part of a team and independently. DBS Check: Must have a current DBS check. Desirable: Experience: Previous experience in a reception or administrative role. Systems Knowledge: Familiarity with the Carefirst Client Record System. Finance Skills: Basic understanding of financial processes and invoice handling. How to Apply: If you meet the above criteria and are passionate about contributing to a supportive environment, please submit your CV outlining your suitability for the role
We are working with a fantastic team who are part of a busy and dynamic property organisation and are seeking to appoint an experienced, Administrator. Supporting a small but busy team, the successful candidate will be brought in to support with a wide range of administrative tasks with a significant focus on data processing; with excellent attention to detail, the successful candidate will be available immediately and keen to start a new challenge. Key responsibilities will include; Providing general administrative support Data processing Managing team inbox Ad hoc support This is a fully office-based role, working 9-5 Monday-Friday, the successful candidate will be; Available immediately Have a minimum of 12 months administration experience Excellent attention to detail Strong communication skills both written & verbal Competent in all MS Office packages If you are available t short notice, please send your CV immediately for a confidential chat.
Are you the kind of person who doesn't need to be asked twice? Our client is seeking an Administration Assistant to work in the Installation Team. The ideal candidate will be super organised, deadline-driven, and have experience dealing with, and organising, computer systems and databases. This is a very varied admin role with your duties including; updating and maintaining the company CRM, taking and forwarding on calls for company members, and proofreading documents, speaking to installation partners and sending out invoices. As such you need to have a high attention to detail, and have a calm and methodical approach in order to stay on top of tasks and anticipate issues. This is a great role for a highly organised individual with an analytical way of thinking to join a friendly and collaborative team. The role is a hybrid role with flexibility in when you come into the office. Join this highly energetic, friendly and fun team! If you are interested in this role please apply today!
We are currently seeking a Receptionist/Administrator to join our client's team in Ayr who offer counselling services. This is a temporary to permanent opportunity for the right candidate so ideally you will be available to start asap. What you'll be responsible for: Welcoming visitors and ensuring their needs are met with a friendly and positive attitude. Answering phone calls and redirecting them to the appropriate person. Managing incoming and outgoing mail and packages. Assisting with administrative tasks such as filing, data entry, and document preparation. Providing general support to the team to ensure smooth office operations. What we're looking for: Good communication skills, both written and verbal. Proven ability to multi-task and prioritise tasks effectively. Strong organisational skills and attention to detail. Knowledge of Microsoft Office Suite and basic administrative procedures. Previous experience in a similar role is desirable but not essential. The hours of work are 9-5 Monday - Thursday and 9-4 on a Friday so a 34 hour week. Please send in your CV asap to avoid missing out on this opportunity. Adecco acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. The Adecco Group UK & Ireland is an Equal Opportunities Employer. By applying for this role your details will be submitted to Adecco. Our Candidate Privacy Information Statement explaining how we will use your information is available on our website.