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HR Administrator Monday-Friday 8:30-5pm (37.5hours a week) Temporary role for 11months £14.26ph (£27,817pa) Pure are working with a large organisation in Felixstowe who are looking for an Administrator to join their HR Team. The desirable candidate will be an experienced administrator with excellent written and verbal communication skills. HR experience is desirable but not essential. This role is a temporary position for up to 11months. Job Role: To provide a comprehensive, efficient and effective administrative service for the HR Department with specific focus on Employee Relations, Transactional or Recruitment administration. Provide a front-line service to internal and external stakeholders, answering and escalating queries as required. Ensuring processes are delivered in a timely and efficient manner and in line with policy. Key Responsibilities: Proactively undertake the administration for a range of HR activities spanning the full employee lifecycle, in accordance with agreed timescales and quality standards. Plan the efficient delivery of all work delegated, meeting expectations and timescales set by others. Take ownership of administrative tasks or processes through to completion, proactively resolving issues and monitoring data discrepancies. Maintain all HR data and documentation to the highest standard and in accordance with agreed processes and legislation. Adhere strictly to Data protection policies and ensure that confidentiality is maintained at all times. Ensure application of regulatory and business compliance both in the day-to-day delivery of role and in the application of processes relating to employees. Maintain up to date compliance and data processing processes, with clear understanding and reference to Record of Processing and GDPR requirements. Become the process owner for specific areas of responsibility and in line with progression framework. Identifying issues and improvements and making suggestions for changes, implementing agreed changes across all relevant documentation including but not limited to; procedures, guidance, checklists, employee app, Record of Processing. Ensure all statutory and Company checks on potential new employees are performed rigorously and any issues quickly escalated. Regularly and proactively review HR processes and recommend options for improvement. Investigate personal errors and seek opportunities to improve and learn. Support other team members in delivering credible HR service, through knowledge sharing and offering advice. Act as support for the wider HR team, including those based at other UK Ports. Build and maintain effective working relationships with all departments based on mutual trust and understanding. Support wider employment market engagement initiatives. Undertake regular audits of internal systems to ensure data quality and integrity. Responsible for data deletion and archiving in line with Record of Processing for own processes. Provide support in delivering key projects across the HR function, researching and sharing information with colleagues as requested to formulate proposals, policies, briefings and presentations. Key Skills: Set clear objectives to organise and manage your work improve personal effectiveness and output. Manage and meet customer expectations deliver on commitments for services. Demonstrate complete accountability for your own actions take responsibility for change. Work with, and learn from others to achieve shared improvements build expertise. Solve problems identify and analyse causes not symptoms. Model and set high personal standards challenge standards to raise own performance. Be a credible colleague to stakeholders through knowledge, behaviour and confidence. Support others in the team, department and wider organisation demonstrate positive, supportive behaviours. Act, and treat others with integrity do what you say, be consistent and be open and honest.
Job Title: ER Advisor Location: Brentford Job Type: Temporary - 3-4 months Start date: 22nd July 2024 Hourly rate: £20.51p/h Working hours: 9am to 5.30pm - hybrid working - 2/3 days working in the office required Job Description: An EdTech company is seeking a dedicated and experienced ER (Employee Relations) Advisor to join a dynamic HR team. The successful candidate will play a crucial role in managing employee relations cases, providing expert advice, and ensuring compliance with employment laws and company policies. Key Responsibilities: Operational Partnership: Act as a key operational partner for the business and HR Business Partners, providing guidance to employee and manager questions related to policies, HR practices, and coordination with HR Operations. Case Management: Support the HR Business Partners with low-level Employee Relations (ER) cases, taking ownership of disciplinary and grievance procedure investigations and recommendations for resolution. Policy Advisory: Provide advice and guidance to management and employees on HR policies and procedures, including but not limited to probations, family leave, absence management, and flexible working practices. Performance Management: Facilitate performance management processes, including goal setting, performance appraisals, and development, as well as agreeing and monitoring performance improvement plans. Query Resolution: Lead on queries escalated via online HR Help and respond to queries with support from the relevant Business Partner. Policy Implementation: Assist in the development and implementation of HR policies and procedures to ensure they are up-to-date and legally compliant. Mediation and Conflict Resolution: Facilitate mediation sessions and provide conflict resolution support to resolve workplace disputes effectively. Investigations: Conduct thorough and impartial investigations into employee complaints and incidents, preparing detailed reports and recommendations. Compliance: Ensure all ER activities comply with current employment legislation and company policies. Training: Deliver training sessions to managers and employees on ER-related topics to build capability within the organisation. Documentation: Maintain accurate records of all employee relations cases, ensuring confidentiality and data protection. Reporting: Prepare and present reports on ER metrics and trends to senior management, identifying areas for improvement. Stakeholder Management: Build and maintain effective working relationships with key stakeholders, including HR colleagues, managers, and external partners. Qualifications and Experience: Proven experience as an ER Advisor or in a similar role within a fast-paced environment. Strong knowledge of employment law and best practices in employee relations. Excellent communication and interpersonal skills, with the ability to build rapport and influence at all levels. Demonstrated ability to manage multiple cases simultaneously while maintaining attention to detail. Strong problem-solving and conflict resolution skills. Experience in conducting investigations and writing comprehensive reports. Ability to handle sensitive information with discretion and maintain confidentiality. CIPD qualification or equivalent is desirable. If you are available to start immediately, able to commute easily to Brentford (required in the office 2/3 days a week) have the relevant ER experience, please apply now. Huntress Search Ltd acts as a Recruitment Agency in relation to all Permanent roles and as a Recruitment Business in relation to all Temporary roles. We practice a diverse and inclusive recruitment process that ensures equal opportunity for all we work with, irrespective of race, sexual orientation, mental or physical disability, age or gender. As an organisation, we encourage applications from all backgrounds and will ensure measures are met when required, to allow a fair process throughout. PLEASE NOTE: We can only consider applications from candidates who have the right to work in the UK.
To assist the HR team by providing support with daily HR duties to ensure that processes and policies are carried out smoothly, accurately and in a timely manner. Ultimately ensuring that key responsibilities are executed to a high standard. Key Responsibilities and Accountabilities: Process and prepare letters and reports relating to employee activities (staffing, recruitment, training, employee relations, performance evaluations etc) Manage a number of periodic and time critical processes. Maintain the HR Trackers to reflect correct data on employees. Administration of the New starter and Leavers Process. Coordinate the reference requests. Ensure all documents are filed electronically. Manage the HR inbox for general queries. Monitor probation reviews. Oversee the maintenance of comprehensive HR records to ensure compliance with data protection, equal opportunities and other legal requirements. Assist with the operational Recruitment process as required Setting up interview invites and engage with internal stakeholders and suppliers. Assist with Payroll preparation providing accurate data. Ensure all HR documents are produced and contain the appropriate up-to-date information Review and make recommendations to the Head of HR of any changes to the Staff/HR Handbooks and HR policies and procedures in line with legislation. Administration of the Employee Car Fleet Scheme. Assigning vehicles, dealing with queries, liaising with our supplier and checking of monthly accounts. What you'll need to succeed We are looking for candidates that are either immediately available or maximum 1 week notice. CIPD Level 3 qualified/or equivalent or be studying towards your CIPD. 2 years' experience of working in a HR department related proven assistant experience in a fast-paced professional environment. Good working knowledge of Employment Law Experience of maintaining HR databases Mail merge/ Excel Reports and Excellent IT Skills Excellent organisational skills What you'll get in return Flexible working options are available. What you need to do now If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now. If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion on your career. Hays Specialist Recruitment Limited acts as an employment agency for permanent recruitment and employment business for the supply of temporary workers. By applying for this job you accept the T&C's, Privacy Policy and Disclaimers which can be found at hays.co.uk