HR Administrator
Monday-Friday
8:30-5pm (37.5hours a week)
Temporary role for 11months
£14.26ph (£27,817pa)
Pure are working with a large organisation in Felixstowe who are looking for an Administrator to join their HR Team. The desirable candidate will be an experienced administrator with excellent written and verbal communication skills. HR experience is desirable but not essential. This role is a temporary position for up to 11months.
Job Role:
- To provide a comprehensive, efficient and effective administrative service for the HR Department with specific focus on Employee Relations, Transactional or Recruitment administration.
- Provide a front-line service to internal and external stakeholders, answering and escalating queries as required.
- Ensuring processes are delivered in a timely and efficient manner and in line with policy.
Key Responsibilities:
- Proactively undertake the administration for a range of HR activities spanning the full employee lifecycle, in accordance with agreed timescales and quality standards.
- Plan the efficient delivery of all work delegated, meeting expectations and timescales set by others.
- Take ownership of administrative tasks or processes through to completion, proactively resolving issues and monitoring data discrepancies.
- Maintain all HR data and documentation to the highest standard and in accordance with agreed processes and legislation.
- Adhere strictly to Data protection policies and ensure that confidentiality is maintained at all times.
- Ensure application of regulatory and business compliance both in the day-to-day delivery of role and in the application of processes relating to employees.
- Maintain up to date compliance and data processing processes, with clear understanding and reference to Record of Processing and GDPR requirements.
- Become the process owner for specific areas of responsibility and in line with progression framework. Identifying issues and improvements and making suggestions for changes, implementing agreed changes across all relevant documentation including but not limited to; procedures, guidance, checklists, employee app, Record of Processing.
- Ensure all statutory and Company checks on potential new employees are performed rigorously and any issues quickly escalated.
- Regularly and proactively review HR processes and recommend options for improvement.
- Investigate personal errors and seek opportunities to improve and learn.
- Support other team members in delivering credible HR service, through knowledge sharing and offering advice.
- Act as support for the wider HR team, including those based at other UK Ports.
- Build and maintain effective working relationships with all departments based on mutual trust and understanding.
- Support wider employment market engagement initiatives.
- Undertake regular audits of internal systems to ensure data quality and integrity.
- Responsible for data deletion and archiving in line with Record of Processing for own processes.
- Provide support in delivering key projects across the HR function, researching and sharing information with colleagues as requested to formulate proposals, policies, briefings and presentations.
Key Skills:
- Set clear objectives to organise and manage your work – improve personal effectiveness and output.
- Manage and meet customer expectations – deliver on commitments for services.
- Demonstrate complete accountability for your own actions – take responsibility for change.
- Work with, and learn from others to achieve shared improvements – build expertise.
- Solve problems – identify and analyse causes not symptoms.
- Model and set high personal standards – challenge standards to raise own performance.
- Be a credible colleague – to stakeholders through knowledge, behaviour and confidence.
- Support others in the team, department and wider organisation – demonstrate positive, supportive behaviours.
- Act, and treat others with integrity – do what you say, be consistent and be open and honest.