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Administrator £23,000 - £25,0000 Monday - Friday 8:30am - 4:30pm Coventry My client My client is a logistics business based in Coventry; due to business growth they are looking to recruit an experienced administrator to join them on a full-time permanent basis. The role Providing administrative support to the senior management team Answering incoming calls and directing them to the appropriate person Managing the company inbox Processing all documentation and paperwork Updating the CRM Confident use of all Microsoft packages Managing all filing Handle incoming and outgoing mail and courier services, ensuring timely distribution and processing. Oversee office appearance and utilities, coordinating with vendors as needed for maintenance and repairs. Assist with managing supplier relationships and maintaining databases. Monitor office inventory levels and procurement needs, ordering supplies as necessary. Process incoming invoices accurately, obtaining approvals and ensuring timely payment. Update internal systems with relevant information and maintain accurate records. Provide administrative support and assisting with tasks as needed to ensure smooth operation The candidate Professionalism: Maintains a high level of integrity and confidentiality. Team Player: Works well both independently and as part of a team. Empathy: Demonstrates understanding and sensitivity towards clients' needs. Adaptability: Thrives in a fast-paced and dynamic work environment. Strong organisational and communication skills, good prioritisation and multitasking whilst working as part of a team Strong attention to detail Excellent writing skills Positive, friendly, and approachable You care about your colleagues and have a passion for your local workplace Interested click 'Apply' today.
Administrator HCA Harborne Hospital Birmingham A minimum of 3 years UK based work experience is required for this role. Our client is the leading service provider of Managed Equipment Services (MES) for the NHS and the private health sector in the UK. They are currently looking for an Administrator to join their team based at HCA Harborne Hospital, Birmingham. To be considered for this role you must have previous experience in providing professional administrative support along with excellent communication, organisational, analytical and customer relationship skills. Previous NHS or Healthcare experience would be an advantage. Purpose of the Role Provide professional administrative support to the Hospital, Site Manager, Team Leader and Engineers by consolidating and streamlining administrative operations, creating and monitoring reports and producing correspondence and documentation to a high professional standard. Build long term relationships with customers, subcontractors and staff to ensure responsiveness and superior customer service. Responsibilities Receive calls/emails from customer and log jobs in CMMS Contact suppliers and users to coordinate the repair/service processes for medical equipment on site Arrange logistics, courier and documentation related to off-site intervention, which may involve packing and minor lifting Request, acquire and validate quotations for both renewals and new external contracts by working closely with Biomedical Engineers Create purchase orders for both renewal and new external contracts. Create delivery notes for external contracts as services are received Administer external contracts and manage the external service reports in EQUIP, our computerised maintenance management system (CMMS). Ensure completeness of documentation and that all equipment on contract is serviced in a timely fashion Create purchase orders for parts, goods and services as needed Purge site data, identify problems and co-ordinate resolution Complete associated admin needed to close repairs and PMs as outlined in the Standard Operating Procedures Exceed contract KPI's to ensure customer satisfaction Maintain spare part stock wherever necessary Maintain service documentation in line with business requirements Liaise with 3rd party suppliers for spare part and contract quotations Ensure data integrity within management systems Deal with OEM service staff and management when required Attend customer meetings when required Improve productivity and reduce operating expenditure Participate in and promote the growth of business Attend other sites for training Essential Skills Excellent customer relationship skills Excellent organisational skills Excellent communication skills Good analytical skills Essential Experience Knowledge of MS Office suite, PowerPoint, Access, Publisher, Excel Ability to manage substantial workloads, prioritising as appropriate Superior integrity and discretion, as role involves dealing with Executive level, highly sensitive information Benefits Royal London Pension - 5% employer contribution Death in Service Scheme after probation - 4 times salary Maternity - 21 weeks full enhanced maternity pay; this is inclusive of Statutory Maternity pay. Plus, after the employee has returned from Maternity Leave for 3 months, a 10% bonus will be paid, (with a commitment to work for 6 months plus) A DBS Enhanced Disclosure is required for all applicants. If you have all the skills above and feel this is the role for you, please do not hesitate to contact us at One to One Personnel or forward your CV.