DSM are seeking a dedicated and efficient
Receptionist/Administration
professional to join our team. As the first point of contact for our organization, you will play a crucial role in creating a positive and welcoming experience for visitors and clients. Additionally, you will provide essential administrative support.
Salary: 21k per annum
Benefits:
- Life Cover
- Reqard Gateway Benefit System
- Discretionary Bonus Scheme
- Accident Cover
Key Responsibilities:
Reception Duties:
- Greet and welcome visitors with a warm and friendly demeanor.
- Answer and direct phone calls in a professional manner.
- Manage inquiries and provide accurate information or route them to the appropriate person.
- Maintain a tidy and organized reception area.
Administrative Support:
- Assist with general administrative tasks, including typing, copying, scanning, and filing documents.
- Schedule appointments and meetings, and manage calendars for executives or staff.
- Handle incoming and outgoing mail and packages.
- Order food for the canteen.
- Assist with data entry and maintaining databases.
Office Management:
- Monitor and maintain office supplies inventory, reorder items as needed.
- Ensure office equipment is properly maintained and serviced.
- Coordinate with external cleaners for services such as cleaning and canteen Maintenance.
4. Communication and Coordination:
- Serve as a liaison between departments, ensuring effective communication and collaboration.
- Relay messages and information accurately and promptly.
- Assist in the preparation of reports, presentations, and correspondence as needed.
- Coordinate internal and external meetings, including room bookings and catering arrangements.
Qualifications:
- Proven experience in a receptionist or administrative role.
- Excellent communication and interpersonal skills.
- Proficient in Microsoft Office Suite (Word, Excel, Outlook).
- Ability to multitask and prioritize tasks effectively.
- Attention to detail and accuracy.
- Professional appearance and demeanor.
Additional Requirements:
- Ability to maintain confidentiality and handle sensitive information with discretion.
- Willingness to take on additional duties as required to support the team and organization.