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My client is looking for an Office administrator to perform various clerical tasks to help their organization run efficiently. Job Overview Type various notes, letters, memos and reports, as needed. Perform general clerical duties such as answering the phone and filing. Plan, organize, develop agendas, and facilitate meetings. Manage work schedule efficiently, completing tasks and assignments on time. Provide accurate information and timely updates to clients. Assist with answering phones and general office administration functions. Interface well with, and develop a rapport and positive relationship with clients and colleagues. Accurately determine the nature of the request and refer callers to appropriate staff. Model appropriate behavior as exemplified in company vision and values. Answer telephones, route callers, take messages and provide routine information to callers. Establish and maintain files and records on an ongoing basis. Receive visitors and phone calls in a courteous manner. Work with leadership team to ensure follow-up on deliverables and escalates key issues that are stalled. Qualifications Experience with spreadsheets Will pay attention to detail and strive for continuous improvement. Demonstrated strong work ethic and positive attitude. Comfortable leading and solving a variety of problems. Experience with computing. A professional and critical thinker with sound time management and prioritization skills. Experience with travel arrangements and answering phones.
We are seeking a highly motivated and detail-oriented Administrator/Marketing Coordinator to join our team. As a Coordinator, you will play a key role in supporting our marketing efforts and helping to drive brand awareness and customer engagement. This is an exciting opportunity for someone who is passionate about marketing and eager to contribute to the success of our organization. Responsibilities: Managing Daily Affairs: Responsible for the day-to-day operations of the office or organization, including coordinating staff activities, handling documents and materials, scheduling meetings, etc. Human Resources Management: Recruiting, training, and managing staff to ensure the organization has sufficient human resources to support business needs and that employees can adapt to the work environment. Financial Management: Overseeing budgets, income, and expenditures to ensure the financial health of the organization. This may involve working with the finance team to execute budgets and audits, among other tasks. Facilities Management: Responsible for maintaining and managing office facilities, including buildings, equipment, supplies, etc., to ensure employees have a safe and comfortable working environment. Administrative Support: Providing administrative support to executives or other departments, such as arranging travel, managing schedules, handling mail and phone calls, etc. Policy Enforcement: Ensuring that employees comply with company policies and procedures, while also updating and creating new policies as needed. Marketing Event Planning and Execution: Collaborating with the marketing team to develop marketing plans and executing various marketing events. Writing regular marketing reports, tracking the effectiveness and expenditure of marketing activities, managing marketing budgets to ensure activities meet expected goals and control costs. Collaboration with Sales Team: Working closely with the sales team to understand customer needs and market feedback, providing marketing support and sales tools to help achieve sales targets. Coordinate logistics, promotions, and post-event analysis. Skills: Strong written and verbal communication skills Proficient in Microsoft Office Suite (Word, Excel, PowerPoint) Familiarity with social media platforms and digital marketing tools Excellent organizational and project management skills Capacity to handle multiple tasks and priorities simultaneously, maintaining high efficiency and quality of work. Willingness to collaborate with the team, work together to achieve organizational goals, and provide support and assistance as needed. Job Type: Full-time Benefits: Free parking Schedule: Monday to Friday Experience: Sales: 2 year (preferred) Ability to Commute: Southampton, SO16 7PT Work Location: Southampton Office.