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We are pleased to be recruiting for a Secretary to join South Yorkshire Police Force, based at Carbrook Police Headquarters in Sheffield This is a temporary assignment until January 2025, working Monday - Friday 37 hours per week with an element of hybrid working Please only apply for this position if you have lived in the UK for at least the last 3 years continuously - this is due to Police Vetting criteria. Role purpose: To provide a comprehensive secretarial service to Senior Officers to enable the District/Department to operate with maximum efficiency, working both independently and as part of a team. Assist Senior Officers in respect of any commitments at a regional or local level, developing a good understanding of their portfolios. Summary of main duties: Provide a comprehensive service to Senior Officers, using own initiative daily to make appropriate decisions, managing their time to ensure opportunities for efficiency are maximised and maintaining a high level of confidentiality, discretion, and professional integrity, ensuring Senior Officers are regularly updated and kept appraised throughout the day on current issues and relevant information. Maintain and update the electronic diary of Senior Officers, including the booking of appointments, arrangement of meetings and forward diary planning to maximise their availability and effectiveness, making all relevant arrangements (including travel itinerary). Arrange and administrate PDR interviews between Senior Officers/ Department Heads and Portfolio Heads. To be fully conversant with Microsoft Office applications and produce accurate and professionally presented correspondence and documentation from emails, letters, reports, spreadsheets, presentations, etc. To arrange and attend local and regional meetings as required, collating, preparing, and circulating papers in advance, producing electronic minutes of the meeting, and progressing subsequent actions, including external partners and stakeholders. To maintain and develop role specific administrative systems and procedures, maximising the use of desktop technology to improve operational efficiency and office processes. Maintain effective filing, retrieval, and management of both paper and electronic based systems to support audit trails and effective use of information. Maintain up to date records, ensuring archive material is safe and retrievable. Receive incoming correspondence, including complaints, and prioritise accordingly, where appropriate refer correspondence to relevant personnel within District/Department, and/or acknowledge correspondence and prepare response on behalf of Senior Officers. Maintain the electronic inbox of the Senior Officers, screening incoming emails and actioning appropriately. Make and receive phone calls, using initiative and judgement when handling enquiries at varying levels, liaising both internally and externally with partners and other Forces. Ensure messages are relayed and any action required are undertaken. To assimilate, manage and communicate a wide range of information, some of which will be sensitive and complex and may involve matters relating to individual staff or to matters that are confidential and undertake progress checks/chasers as required. To receive visitors and arrange appropriate hospitality as required Preparation of files and background materials for meetings attended by Senior Officers, obtaining specialised information/documentation. To work collaboratively with other Secretaries and PA's both SYP and partner agencies, maintaining communication and understanding to enable problem solving, information sharing and mutual support to ensure continuity of support to Senior Officers and co-ordinating of diaries. Co-ordinating of diaries to ensure sufficient Senior Officer cover is always in force, arranging/preparing written delegated authority as required. Reconcile Barclay cards and publish these accurately in line with force policy. To work independently on all aspects of the role, whilst recognising when appropriate to seek advice or assistance as required. Any other duties commensurate with the grade. Essential Criteria: Recent experience of working in an office/Secretarial role. Computer literate and competent in the use of Microsoft Applications including Word, Excel, and PowerPoint. Must have high ability to touch type with speed and accuracy Experience of managing busy diaries/conflicting appointments and prioritising appropriately. Ability to work accurately under pressure. Desirable Criteria: Experience of working with sensitive and confidential material. Previous experience of taking minutes / note taking. Adecco acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. The Adecco Group UK & Ireland is an Equal Opportunities Employer. By applying for this role your details will be submitted to Adecco. Our Candidate Privacy Information Statement explains how we will use your information - please copy and paste the following link in to your browser https://candidate-privacy
What's in it for you? Your starting salary will be £27,300 pa. increasing to £28,350 after 12 months and increasing again to £32,288 when you reach 3 years' service. We are fully committed to progressing you through your PCO Portfolio or PCO Apprenticeship which would increase your salary to £32,288 as soon as either of these is successfully completed which can realistically be achieved within 12 to 18 months of joining us. We also offer: Opportunity to earn approximately £37,800 including overtime (Whilst we cannot guarantee overtime will always be available, this is based on an average of 4 hrs per week) Clear career development pathways for you to transition quickly into operational management positions with salaries ranging from £36,000 to £42,000. Working 4 days out of 7 days with every other weekend off. Free parking on site. Free use of the gym. Free food whilst on shift Pension scheme. Health & Wellbeing Benefits. Reward & Recognition scheme. Serco discounts which include cinema, online shopping discounts, leisure centre memberships and you can apply for a Blue Light discount card. Discover lots of information about the Prison Officer role here & try our Virtual Careers Assistant - PCO Careers Assistant Is this the right career for you? Our Prison Officers come with all different work & life experiences, what you've done before doesn't matter, what matters is that you're committed to making a difference to the lives of others. We're focused on transferrable skills and behaviours such as communication, teamwork, resilience, and patience to help people - the rest you'll learn during your 10-week training course and through our experienced colleagues. As a Prison Officer, you'll be at the forefront of ensuring the health, safety, and wellbeing of everyone around you. It's a job where your contribution really counts as you work to give prisoners structure within their lives, encourage positive choices, and support them on their journey to rehabilitation. Day to day you'll be involved in: Supervising prisoners in all aspects of prison wing activity. Overseeing work and education programmes, encouraging prisoners to participate. Operational matters such as prisoner headcounts, prison cell searching, security, and administrative processes. Managing prisoners who are at risk of self-harm. We operate 24/7, all year round meaning you'll cover shifts on days, evenings, weekends, nights, and bank holidays. We value the importance of work-life balance, we operate on a rota basis that allows you the flexibility to enjoy meaningful time off to do the things you enjoy & love. Preparing for your recruitment journey: You'll be invited you to complete an online assessment. If you pass the initial online assessment, we will invite you to attend an interview, you'll take part in a short role play, written exercise, competency-based interview, and maths assessments. You'll also undergo a fitness test which consists of: Bleep Test - 15 metre shuttle runs in time with the bleeps, lasting approximately 3 minutes and 40 seconds to reach level 5.4. Agility Test - Running around set course of cones under a set time scale. Shield Hold Test - Holding shield out in front of you at a 45-degree angle for 1 minute. Grip Test - 28KG (on both hands) Once you've passed assessment, we'll invite you to attend a 10-week Initial Training Course (ITC) at the Prison, which requires 100% attendance. This consists of 8 weeks classroom-based training and 2 weeks shadowing to give you a real taste of life on the job. The ITC provides high quality training, you'll complete a Diploma in Custodial Care, First Aid and undergo Control and Restraint training. Why Serco? Meaningful and vital work: Prison Officers are key to ensuring the health, safety and wellbeing of prisoners, staff, and visitors in their prisons. More importantly they play a vital role in reducing reoffending rates amongst prisoners. A world of opportunity: Our prisons hold a huge amount of variety and opportunity, with Officers being able to progress into Ops Management or specialist services such as Psychology, Education, Health, or the Animal unit. Great people: Due to the investment in safeguarding and rehabilitation, our prisons are calmer and may be very different to what you might imagine, but you'll receive all the training and advice you need from friendly and supportive colleagues. This role is exempt from the Rehabilitation of Offenders Act 1974, and all offers of employment are subject to security clearance checks, and satisfactory employment references. You'll be required to provide 5 years of employment and education history as part of these checks. About Serco