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Shipping and Logistics Administrator To assist the Shipping Coordinator in all the company shipping & logistic requirements throughout the UK and overseas locations. Being involved in and organising the movements relating to the distribution and rental inventory acquisition operations, time critical courier requirements and imports/exports administration with the support of Third-Party Logistic Suppliers. Ensure and maintain the rental asset tracking system is accurately updated with data needed for shipping such as commodity codes, values, weights and dimensions etc. Main duties will include: Assist with the development of shipping templates, accurate archiving of commercial invoices, Temporary Movements, Licences and ATA Carnet information etc. Be flexible to working as part of a growing team to facilitate inter-company shipments and establish best shipping practices. To collate, prepare and package shipments correctly for transport, with the support of the Equipment departmental teams. To track and circulate regular consignment updates to appropriate individuals/teams. To react in a timely manner to urgent requests for couriers and parcel services so we meet and exceed customers fast paced demands. Understand obtaining pricing, service expectations, quoting and purchase order processes for reconciling costs and invoices, updating the supplier Shipment Tracker. Ensure all consignments are packaged and despatched with the correct accompanying paperwork and permissions. To work with the inventory and receiving teams to update our transport software (Optrax), check incoming shipments from third parties. Work with the inventory & goods in team to ensure products that need to be added to UK rental inventory are received in an accurate and timely manner. Work with others in future equipment depots and locations to ensure inter-company transfer of assets is reflected quickly and accurately on the RT Pro database. Personal specification Will be able to learn the inventory tracking system RT Pro and other company software(s). Be able to work and build stable relationships with suppliers and resources such as the Government website to get accurate commodity codes and product information. Previous of experience of overseas movements, temporary imports/exports and customs declarations would be an advantage. Must be IT literate with a good understanding of Microsoft Office programmes. Knowledge of advanced MS Excel methods would be an advantage. Must be able to confidently communicate with internal stakeholders when receiving instructions and giving advice. Must be able to clearly produce reports to the sales and finance teams showing status of placed shipping requests. To be able to work under pressure to rapidly changing deadlines. Must be able to work evenings and weekends if required. This person will be self-motivating and organised with the ability to plan workload, keep track of multiple jobs while working as part of a larger team to meet the internal & customer requirements. Additional considerations You must be available to work a 40-hour week on a roster basis between the hours of 07:00 to 20:00 Monday to Friday. Some additional weekend and evening working will be required. Working as part of the wider warehouse team, if needed to cover absences, high workloads and unforeseen circumstances. Weekend and extended hours working is required as the business demands. We work to a highly skilled clientele who demand high levels of service and response.
Job Description To assist the Shipping Coordinator in all the company shipping & logistic requirements throughout the UK and overseas locations. Being involved in and organising the movements relating to the distribution and rental inventory acquisition operations, time critical courier requirements and imports/exports administration with the support of MBST and Third-Party Logistic Suppliers. Ensure and maintain the rental asset tracking system is accurately updated with data needed for shipping such as commodity codes, values, weights and dimensions etc. Main duties will include, but not limited to: Assist with the development of shipping templates, accurate archiving of commercial invoices, Temporary Movements, Licences and ATA Carnet information etc. Be flexible to working as part of a growing team to facilitate inter-company shipments and establish best shipping practices, efficiencies incorporating MBST and our suppliers. To collate, prepare and package shipments correctly for transport, with the support of the Equipment departmental teams. To track and circulate regular consignment updates to appropriate individuals/teams. To react in a timely manner to urgent requests for couriers and parcel services so we meet and exceed customers fast paced demands. Understand obtaining pricing, service expectations, quoting and purchase order processes for reconciling costs and invoices, updating the supplier Shipment Tracker. Ensure all consignments are packaged and despatched with the correct accompanying paperwork and permissions. To work with the inventory and receiving teams to update our transport software (Optrax), check incoming shipments from third parties or other parts of the MBSE group. Work with the inventory & goods in team to ensure products that need to be added to UK rental inventory are received in an accurate and timely manner. Work with others in future equipment depots and locations to ensure inter-company transfer of assets is reflected quickly and accurately on the RT Pro database. Personal specification Will be able to learn the inventory tracking system RT Pro and other company software(s). Be able to work and build stable relationships with MBST, suppliers and resources such as the Government website to get accurate commodity codes and product information. Previous of experience of overseas movements, temporary imports/exports and customs declarations would be an advantage. Must be IT literate with a good understanding of Microsoft Office programmes. Knowledge of advanced MS Excel methods would be an advantage. Must be able to confidently communicate with internal stakeholders when receiving instructions and giving advice. Must be able to clearly produce reports to the sales and finance teams showing status of placed shipping requests. To be able to work under pressure to rapidly changing deadlines. Must be able to work evenings and weekends if required. This person will be self-motivating and organised with the ability to plan workload, keep track of multiple jobs while working as part of a larger team to meet the internal & customer requirements. Additional considerations You must be available to work a 40-hour week on a roster basis between the hours of 07:00 to 20:00 Monday to Friday. Some additional weekend and evening working will be required. Working as part of the wider warehouse team, if needed to cover absences, high workloads and unforeseen circumstances. Weekend and extended hours working is required as the business demands. We work to a highly skilled clientele who demand high levels of service and response. About the Company MBS Equipment Company is a world leading provider of lighting equipment and associated facilities to the film and television production industry, including the exclusive supply of service and support at Shepperton Studios and Pinewood's UK Studios. The salary for the role is competitive, depending on experience. We also provide a range of other great benefits, including 25 days holiday plus bank holidays, private health insurance, great pension scheme, life insurance and an annual discretionary bonus scheme.
Freightserve recruitment are looking for a Administration Assistant. The company are a well-established nice sector Freight Forwarder based in the Heathrow area. About the role:- We are seeking a detail-oriented and organised Administrative Assistant to join our team. The ideal candidate will be responsible for providing administrative support to ensure efficient operation of the office. The Administrative Assistant will support managers and employees through a variety of tasks related to organisation and communication. The ability to effectively prioritise and manage multiple tasks in a fast-paced environment is essential. Key Responsibilities:- Perform data entry to book in the 'Domestic Shipments' when received via email on in-house database system and send DSS paperwork to Dispatch team or customer. Check and save DSS paperwork on shared drive and on in-house database system. Other duties as assigned including supporting with ordering IDs for new starters to the business and updating ID lists. Maintain electronic and hard copy filing systems. Assist in resolving any administrative problems. Maintain polite and professional communication via phone, e-mail, and mail. Works closely with other administrative staff and supports other colleagues as needed. Order office supplies and liaise with Accounts team for approval to process order Key Skills:- Proven experience as an administrative assistant or office admin assistant Proficiency in MS Office (MS Excel and MS Word, in particular) Excellent time management skills and the ability to prioritise work. Attention to detail and problem-solving skills. Excellent written and verbal communication skills Strong organisational skills with the ability to multi-task Ability to maintain confidentiality. This role requires references to be provided for the last 5 years as well as a successful DBS check Hours are Monday - Friday 09:00-17:30 As an agency we are fast becoming the number one Freight specialist in the UK. We have a fast growing reputation with most Freight related companies. Freightserve has been established since 1992 working within the Freight Forwarding and Shipping industry.