Shipping and Logistics Administrator
To assist the Shipping Coordinator in all the company shipping & logistic requirements throughout the UK and overseas locations. Being involved in and organising the movements relating to the distribution and rental inventory acquisition operations, time critical courier requirements and imports/exports administration with the support of Third-Party Logistic Suppliers. Ensure and maintain the rental asset tracking system is accurately updated with data needed for shipping such as commodity codes, values, weights and dimensions etc.
Main duties will include:
- Assist with the development of shipping templates, accurate archiving of commercial invoices, Temporary Movements, Licences and ATA Carnet information etc.
- Be flexible to working as part of a growing team to facilitate inter-company shipments and establish best shipping practices.
- To collate, prepare and package shipments correctly for transport, with the support of the Equipment departmental teams.
- To track and circulate regular consignment updates to appropriate individuals/teams.
- To react in a timely manner to urgent requests for couriers and parcel services so we meet and exceed customers fast paced demands.
- Understand obtaining pricing, service expectations, quoting and purchase order processes for reconciling costs and invoices, updating the supplier Shipment Tracker.
- Ensure all consignments are packaged and despatched with the correct accompanying paperwork and permissions.
- To work with the inventory and receiving teams to update our transport software (Optrax), check incoming shipments from third parties.
- Work with the inventory & goods in team to ensure products that need to be added to UK rental inventory are received in an accurate and timely manner.
- Work with others in future equipment depots and locations to ensure inter-company transfer of assets is reflected quickly and accurately on the RT Pro database.
Personal specification
- Will be able to learn the inventory tracking system RT Pro and other company software(s).
- Be able to work and build stable relationships with suppliers and resources such as the Government website to get accurate commodity codes and product information.
- Previous of experience of overseas movements, temporary imports/exports and customs declarations would be an advantage.
- Must be IT literate with a good understanding of Microsoft Office programmes.
- Knowledge of advanced MS Excel methods would be an advantage.
- Must be able to confidently communicate with internal stakeholders when receiving instructions and giving advice.
- Must be able to clearly produce reports to the sales and finance teams showing status of placed shipping requests.
- To be able to work under pressure to rapidly changing deadlines.
- Must be able to work evenings and weekends if required.
- This person will be self-motivating and organised with the ability to plan workload, keep track of multiple jobs while working as part of a larger team to meet the internal & customer requirements.
Additional considerations
You must be available to work a 40-hour week on a roster basis between the hours of 07:00 to 20:00 Monday to Friday. Some additional weekend and evening working will be required.
Working as part of the wider warehouse team, if needed to cover absences, high workloads and unforeseen circumstances.
Weekend and extended hours working is required as the business demands. We work to a highly skilled clientele who demand high levels of service and response.