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Our client is looking for an immediately available Receptionist, to fulfil a temporary assignment at their new flag ship centre based on the outskirts of the city. As the Receptionist, your primary role will be to provide a welcoming and efficient front of house and concierge service to visitors, students and staff. Demonstrating previous experience in a similar role, you will be confident in working alone and experienced with technical Reception areas (CCTV systems, alarm systems etc.) You will be able to demonstrate a professional, friendly and helpful service and be confident interacting with both staff and visitors. This is a full-time temporary role, to start as soon as possible for 6 months (possible extension to 9 months). It is a 36.5 hour working week (working shifts between the hours of 08:00-17:00) and the role will be based West of Cambridge City (good transport links and parking available at the nearby P&R site). Specific Responsibilities Welcome visitors, deal with enquiries via all available communication methods, take accurate messages and pass them on to appropriate staff, assist with arrangements for the parcel/post delivery service, arrange courier services as required. Maintain and update staff data systems, including leaver records, for office allocation and sign out of keys. Perform clerical duties including prepare information packs, template letters, maintain filing systems, book rooms, photocopy, print and scan documents, assist with data input when required, triage soft facilities and maintenance helpdesk requests via a ticketing system and arrange for maintenance repairs. Authorise booking requests, review additional booking requirements, manage parking and Group/Dept vehicle bookings via the bookings system. Be an admin user of the booking system and provide up to date guidance on booking software for new staff. Create signage for events/meetings where necessary. Review records for new starter safety training to allow access to buildings/labs/secure spaces and update individual training records, monitor card access and resolve minor access issues, issue authorised car parking permits for staff and visitors. Alert first-aiders to any incidents which require a response. Monitor the CCTV cameras for unexpected events or disturbances, assess the situation and alert the Emergency Response Team when necessary. Liaise with Emergency Response Team to discuss any action to be taken in an emergency situation. Maintain and update staff database as required, ensure reception and other office areas are kept tidy, assist with the organisation of events and activities, update departmental telephone and contact lists, assist in updating web pages as required. Uniform will be worn while on shift. Knowledge, Experience & Skills Previous reception or office experience Demonstrate knowledge of facts, principles, processes and general concepts related to reception work Excellent customer service skills Good communication and interpersonal skills Good IT skills with knowledge of Microsoft Office packages Educated to GCSE level / NVQ level 2 or equivalent level of practical experience To apply for the role of Receptionist, please send a copy of your CV (in MS Word) outlining your suitability for the position.
Are you ready to step into the heart of Whyteleafe, where excellence meets warmth in a family-run business dedicated to mechanical maintenance? Our client is seeking a Receptionist/Admin Assistant to become the smiling face and calming voice of their team. Salary: £24,000 - £26,000 Hours: Monday - Friday,9am - 5pm Here's more about the role: Answering Calls: Handle incoming calls with finesse, taking messages and assisting with enquiries. Post Management: Efficiently distribute and send post, ensuring timely delivery. Courier Coordination: Organise couriers seamlessly, keeping operations running smoothly. Admin Wizardry: Tackle general admin tasks like filing and archiving with precision and speed. Stock Management: Keep office and kitchen stocked with essential supplies, ensuring everyone has what they need to thrive. Let's take a look at the requirements required for this role... Strong Communication Skills: Your words are the bridge between the business and clients, so a friendly telephone manner is a must. Prioritisation Mastery: Juggle multiple tasks effortlessly, ensuring nothing slips through the cracks. Willing and Helpful Attitude: Approach every task with a can-do attitude and a willingness to go the extra mile. Organisational Genius: Keep the office running like a well-oiled machine with your impeccable organisational skills. Tech Savvy: Competent with Outlook, Word, and Excel to tackle any digital challenges that come your way. Ready to become the orchestrator of the office operations? Join our client in weaving a tapestry of excellence and warmth as their newest Receptionist. Apply today and step into a world where every task is a chance to shine! This is an opportunity not to be missed - APPLY TODAY! For your information Interested? Please send your CV in as a Word format only Please only apply if you are already eligible to work in the UK (indefinitely & without sponsorship) Not for you but you know someone suitable? Take advantage of the YourRecruit paid referral fee Due to the large numbers of responses we receive, despite our best efforts it is not possible to respond to every application. Therefore only short-listed candidates will be contacted for this particular role and if you haven't heard from us within 7 days please assume you have been unsuccessful on this occasion. Please feel free however to apply for further roles and we will certainly keep your details on file and contact you with suitable vacancies. YourRecruit Ltd does not discriminate on the grounds of age, race, gender or disability and complies with all relevant UK legislation. To stay safe in your job search we recommend that you visit JobsAware, a non-profit, joint industry and law enforcement organisation working to combat job scams. Visit the JobsAware website for information on common scams and to get free, expert advice for a safer job search.