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Salary - £26-£28k (depending on experience) Location - Glasgow City Centre Work Pattern - Hybrid (one day WFH) Hours - Full-time - 9.00-17.30 We are currently seeking a Business Support Specialist (Secretary) for our client, a leading Property company located in Glasgow City Centre. This is a full-time permanent position with a hybrid working pattern (one day working from home). The successful candidate will provide direct support at Director/Senior Associate level and within the regional offices, assisting with document and report production. The ideal candidate will have previous document production and audio typing experience. Benefits - 25 days holiday (plus bank holidays) birthday leave Quarterly Bonus Life assurance Private Medical Insurance 5% employer pension contribution Annual salary review Season ticket loan Employee assistance programme Gym discounts, retail vouchers Eyecare vouchers Cycle to work scheme EV car scheme Longevity awards Social events- pay day drinks, quarterly lunches, quiz night, cultural/sporting activities, charity events etc Extensive DEI strategy, learning and training opportunities/support. Key Responsibilities - Provide administrative support to allocated Directors/Senior Associates, including diary management, processing expenses, and making travel bookings. Manage the lifecycle of tasks from allocated Directors/Senior Associates until completion. Produce documents/reports from Fee Earners, ensuring tasks are prioritised and deadlines are met. Provide excellent client care to fee earners, assisting with task uploads and providing guidance where needed. Provide updates on task progress and manage deadlines effectively. Create and amend documents using style sheets, troubleshooting problem documents, and managing changes to house style. Proofread documents for quality and maintain document templates. Collate fee earner updates for client reports, ensuring all updates are uploaded in time for report creation. Transcribe emails, letters, etc., using dictation workflows. Experience, Skills & Qualifications - Previous professional services experience, preferably in a similar role. Proficient in Office 365, especially in Microsoft Word, Excel, and PowerPoint. Strong communication skills and attention to detail. Experience with document management systems, preferably SharePoint. Familiarity with dictation and workflow tools. Friendly, approachable, and a team player. Excellent client service skills. Ability to work to deadlines and meet document turnaround KPIs. Strong organisational skills and ability to multitask under pressure. Fast and accurate typing skills. Microsoft Office Specialist or equivalent certification would be beneficial. If you are a motivated individual with the required experience, skills, and qualifications, we encourage you to apply for this exciting opportunity. Office Angels is an employment agency. We are an equal opportunities employer who put expertise, energy, and enthusiasm into improving everyone's chance of being part of the workplace. We respect and appreciate people of all ethnicities, generations, religious beliefs, sexual orientations, gender identities, abilities and more. We do this by showcasing their talents, skills and unique experience in an inclusive environment that helps them thrive. If you require reasonable adjustments at any stage, please let us know and we will be happy to support you. Office Angels acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. Office Angels UK is an Equal Opportunities Employer. By applying for this role your details will be submitted to Office Angels. Our Candidate Privacy Information Statement explaining how we will use your information is available on our website.
Would you like to use your business support and secretarial skills to work as a Secretary for a forward thinking, award winning business that offers hybrid working, a people focused culture, and a collaborative team environment? An independent, global professional services business are looking for a Secretary to join their business support team and provide direct support to allocated Directors and Senior Associates, as well as regional support to Fee Earners through a workflow system. A large proportion of your varied role will involve producing various documentation to a high standard and to deadlines, however you will also be involved in a variety of day to day administrative support duties to your allocated Directors. As a Secretary your new role will include: Producing various documents and reports for Fee Earners Administrative support for Directors including diary management, processing expenses, booking travel Creating and amending documents, ensuring they are formatted correctly using the house style Proof reading documents Managing the lifecycle of document production through to delivery Creating and maintaining document templates and managing changes to house style Saving all documentation to the DMS Transcribing emails and letters using dictation Producing CVs, presentations, HR templates, business development documents I am very interested in speaking with candidates who have experience working as a Secretary, Legal Secretary, Medical Secretary, Document Production Specialist, Business Support Specialist, Document Production Assistant, Personal Assistant, PA, or Secretarial Administrator , and who have solid copy typing, audio typing / digital dictation, and MS Office (in particular MS Excel) skills. Experience using a document management system (DMS) (e.g. SharePoint) is important too. Salary for this Secretary position is £26,000 to £28,000 p.a. (depending on experience). Benefits include: Hybrid working (working from home one day of the week), life assurance, private medical insurance, longevity awards, extra day off for your birthday, retail vouchers and gym discounts. The offices are centrally located very close to bus routes in Bristol.
Job Title: Admin Support Reports To: Chief Operating Officer Location: Barnsley, South Yorkshire, S71 5PN Salary: £12.95 per hour Job Purpose: Join a dynamic team working as Admin Support for the i-Heart service! You will provide exceptional receptionist and clerical support, ensuring a client-focused service that promotes outstanding customer service and effective working relationships. Primary Duties and Responsibilities: Reception Duties: Serve as the first point of contact, handling routine and specialist inquiries with professionalism and courtesy. Premises Management: Responsible for unlocking and locking up the premises. Telephone Handling: Answer calls, take messages, and accurately pass them on to relevant departments or persons. Office Supplies: Maintain general office supply levels. Mail Management: Sort and distribute incoming mail, document and manage outgoing mail, including sending recorded deliveries when requested. Department Representation: Promote a positive image of the department, ensuring notices and leaflets are current and well-presented. Complaint Handling: Address complaints, comments, and suggestions appropriately, escalating to the line manager when necessary. Document Management: Perform photocopying, word processing of documents, letters, emails, minutes, and reports. Proficiency in Microsoft Office is required. Independent Work: Work independently within defined policies and procedures to meet set timescales. Flexibility: Adapt to meet various deadlines. Meeting Organisation: Organize departmental meetings and plan administrative tasks as required. Training: Demonstrate office systems and department requirements to new starters. Data Management: Input information, monitor, and print reports from computerised systems. Research: Undertake research and development tasks as directed. Additional Duties: Carry out other appropriate delegated duties. Qualifications & Experience: GCSE or equivalent at C or above in Maths and English. Experience in administrative and/or receptionist roles, handling data and telephone systems. Experience in a healthcare environment is desirable. Proficient in computer skills, including SystmOne. Clear communication skills, both verbal and written. Strong customer service skills. Effective team player. If shortlisted, our client will contact you to discuss the role and your experience further. Key Appointments UK Ltd will assess your suitability for the role based on the information contained in your CV and application. This includes skills, experience, education, and location. By applying for this role, you give consent for your CV to be processed by Key Appointments for recruitment purposes only. We often work with third parties who may contact you about this role. Our full Privacy Policy is available at key-appointments.