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Buyer / Purchasing and Procurement Assistant with experience of purchasing good and services using P2P systems, excellent numeracy and Microsoft Excel skills is required to join a well-established housing association. SALARY: £24,000 - £27,000 per annum Generous Benefits (see below) LOCATION: Hybrid role working part from the office in either Ealing or Staines, and part from home JOB TYPE: Full-Time, Permanent WORKING HOURS: 35 hours per week, Monday to Friday JOB OVERVIEW We have a fantastic new job opportunity for a Buyer / Purchasing and Procurement Assistant with experience of purchasing good and services using P2P systems, excellent numeracy and Microsoft Excel skills. Working as the Buyer / Purchasing and Procurement Assistant you will join the Procurement team, reporting into the Strategic Procurement Department, but representing various parts of the organisation. As the Buyer / Purchasing and Procurement Assistant your role will be varied, including raising and processing purchase orders, liaising with suppliers, monitoring invoice payments and providing quotations. DUTIES Your duties as Buyer / Purchasing and Procurement Assistant will include: Purchase goods, materials, components, or services in line with agreed cost, quality, and delivery criteria Manage the onboarding process for new suppliers ensuring that the process is compliant with internal procedures and due diligence has been appropriately completed Ensure that suppliers' compliance certificates and documents (e.g. insurance certification) is up to date within the P2P system Complete requisitions, via the P2P system, from the business areas so that they are translated into purchase orders that are compliant with internal procurement policy and procedures Raise and process purchase orders for the contracted supply of goods and services, via the P2P system, ensuring that the orders are costed to the appropriate budgets, and approved in a timely manner Liaise with the business areas to ensure that purchase orders are appropriately updated for the timely payment of related invoices Monitor invoice payments so that suppliers are paid in line with agreed terms, and to ensure that key accounts are kept in balance Carry out request quotations (RfQ) on behalf of their respective business functions, in-line with internal procurement policy and procedures Be an integral part of the relationship with suppliers, acting as a first point of contact for order and payment queries and being an interface between the supplier and business areas to establish good working relationships CANDIDATE REQUIREMENTS Experience in working in a role that requires the purchasing of goods and services using P2P systems (e.g. Dynamics365, SAP) and related business processes Experienced and capable in using spreadsheets and have good numeracy skills Educated to GCSE level or equivalent in Maths and English (Grades A- C) Have experience in purchasing goods and services and/or an understanding of the Procurement cycle Ability to handle multiple projects simultaneously and meet variable deadlines, with high attention to detail and a methodical approach to their work Excellent communication skills to enable the development relationships both internally and externally BENEFITS 25 days' holiday (Plus Bank Holidays) increasing up to 28 days with 3 years of service Up to 8% contributory pension Flexible working Investment in your learning and development Generous annual allowance of up to £300 to use towards health and lifestyle benefits for both you and your family Cycle to Work Scheme whereby employees have access to cycling equipment throughout the year and can pay via monthly salary deductions The organisation recognises that some people will only apply for a role if they meet 100% of role requirements. If this sounds like you, they'd still encourage you to apply should you not feel you meet the criteria 100%. APPLY TODAY... By submitting your job application to us you are hereby giving us your express consent to submit your details to our Client for this purpose. JOB REF: AWDO-P12291 Full-Time, Permanent Jobs, Careers and Vacancies. Find a new job and work in Ealing, West London. Multi-Job Board Advertising and CV Sourcing Recruitment Services provided by AWD online. AWD online specialise in sourcing candidates and advertising vacancies on multiple job boards for companies on a non-commission basis. AWD online operates as an employment agency. AWD-IN-SPJ
Hybrid, 2 days in the office, 3 from home. Salary £37,000 - £42,000 and excellent benefits where the employees really matter. Location: Canary Wharf Role Summary: The Procurement Officer will report to the Procurement Specialist. The role will work closely with the Legal, Data Protection, and Finance teams to support the end-to-end procurement processes, the supply chain management activities, the compilation of associated financial data required for internal and external reporting and supporting the P2P operational activities. The aim is for this role to be an integral part of the Procurement team, ensuring internal and external governance are adhered to, through effective and efficient procurement activities. Skills Knowledge and Expertise Essential Minimum 3 years' previous procurement experience. Familiar with public sector procurement regulations. Good administrative/organisational skills and attention to detail. Knowledge of the procurement cycle and the common procurement routes for public sector organisations. Understanding of contractual terms and conditions, contract law and latest thinking in procurement. Experience in using procurement /finance systems. Good skills in Office specifically Word & Excel. Desirable Experience in working in a public sector organisation. Qualified to degree level in a relevant discipline, or Professional qualification in purchasing or appropriate experience. Key Responsibilities Operational Duties: Provide operational support to Purchasing and Accounts Payable in relation to the P2P process. Maintaining the contract register, collating information, and assisting with the production of the procurement dashboard. Analysing contract spends for internal and external reporting. Updating the procurement and finance information held on the intranet, such as templates, guidance, procurement hub data and team site contents. Undertake tendering activities including supporting the team with reviewing ITT scopes of requirements, evaluations, presentations and contract awards for a wide range of goods & services. Reporting Duties: Providing timely reports as required by the Procurement & Supply Chain Manager which may include pipeline, SME and Commercial standard, savings and any associated reporting in relation to the Cabinet Office/DESNZ spend controls Reporting on and updating contract management records (e.g. contract management plan/operation summary, contract performance, audit, and risks etc) Download data and produce reports incorporating spend data, contract values, and other related financial information Compliance: Ensuring audit and data protection requirements are adhered to, completing key procurement/ data protection documents, checking documents with appropriate approvals, and archiving or clearing unnecessary records regularly. Collate and circulate updates to colleagues on Cabinet office consultancy/ digital spend controls, latest Procurement Policy Notices, and public procurement regulations Supporting the team/service users with operational supplier performance management and developing key relationships with customers Process and present data to facilitate the effective monitoring of contracts, reviewing and recording the commercial benefits, status of procurement projects, cost -benefit analysis and commercial risks Ensure all contracts and associated paperwork are current, signed and filed correctly. Collaborating with service users/stakeholders and undertaking appropriate procurement processes under the guidance of the Procurement Specialist. Advisory services: Working with internal and external stakeholders to facilitate procurement projects Undertaking sourcing activities and market research, through desk top activities and stakeholder engagement Undertaking due diligence checks (D&B, annual reports & companies house checks) on new suppliers, carrying out supplier reviews as required Assisting the business to track invoices against POs and contracts Using the company's systems provide support to the procurement and finance team (e.g. Sage, e-tendering portal, Supply Chain Management portal etc) Help deliver operational training to colleagues (e.g. Sage Procure - Pay system, sharepoint etc) Please be aware this advert will remain open until the vacancy has been filled. Interviews will take place throughout this period, therefore we encourage you to apply early to avoid disappointment. Tate is acting as an Employment Business in relation to this vacancy. Tate is committed to promoting equal opportunities. To ensure that every candidate has the best experience with us, we encourage you to let us know if there are any adjustments we can make during the application or interview process. Your comfort and accessibility are our priority, and we are here to support you every step of the way. Additionally, we value and respect your individuality, and we invite you to share your preferred pronouns in your application.