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Senior Payroll Administrator - Permanent Role (up to £32k) The Role and Benefits Job Title: Senior Payroll Administrator Contract Type: Full-Time, Permanent Reporting to: Payroll Manager Working Hours: Monday to Friday Salary: Up to £32,000 Job Overview: As a Senior Payroll Administrator, you will provide efficient and effective payroll administration support, covering payroll and benefit processes within the company. You will ensure the accurate processing of wages, salaries, and other forms of compensation across your allocated payroll site. Additionally, you will maintain a proactive and positive working relationship with key customers, ensuring timely responses to queries. Key Responsibilities: Process all amendments via Workday or post directly to the payroll system (iTrent) before payroll deadlines. Ensure all relevant data is complete on Workday and received in iTrent before payroll deadlines. Review error, exception, and element reports, reconciling them to the final payroll. Update the system for all leave types, ensuring accurate pay calculations. Accurately process pension deductions in line with Auto-enrolment and Pensions Salary Sacrifice/Exchange procedures. Enter documentation for new starters and leavers into the payroll system. Distribute P45s, Statements of Earnings, and other required documentation. Ensure the BACS report, payroll summary, and final analysis are reconciled and authorised. Ensure payroll information is ready for transmission to the BACS system four days before the pay date. Respond promptly to queries from the Payroll Admin inbox. Assist the finance team with payroll reconciliation. Assist in preparing and issuing P60s to employees and providing details to the Inland Revenue by the required deadline. Assist other team members when necessary, including weekly payroll, internal, and external audits. General Expectations: Display a proactive, problem-solving attitude with both internal and external customers. Ensure high-quality payroll services, adhering to internal standards. Maintain open and consistent communication with customers. Deliver on Service Level Agreements and Key Performance Indicators. Contribute to a service-led culture, ensuring customer satisfaction. Highlight recurring issues and keep up to date with relevant payroll legislation. Participate in internal/external training courses as required. Stay updated on new technology and system developments. Essential Skills: Understanding of UK payroll practices/procedures, including legislative requirements. Ability to perform complex payroll calculations, including family leave and tax calculations. Excellent written and verbal communication skills. Highly motivated, able to work independently or as part of a team. Strong organisational skills, with the ability to prioritise tasks and meet deadlines. Proactive problem-solving approach. Proficient in Microsoft Office, especially Excel. Desirable Skills: Experience using iTrent and Workday. Experience working in HR shared services. Experience managing multiple payrolls. Benefits: 25 days of holiday (increasing by 1 day per year up to a total of 30 days). Automatic enrolment in the Pension Plan with a minimum 5% employee contribution and 3% company contribution. Life cover under the Pension Plan at 4x your basic salary. Employee Assistance Programme. Discounted dining cards and many other benefits. Please put your home postcode on your CV when applying. Our recruitment tech uses this to make sure your CV is reviewed by the relevant consultant, for the relevant job(s), in the relevant geography. Macildowie are a recruitment business working on behalf of a client to recruit this role. Your personal data may be forwarded to that client company as part of the application process. If you would like information on how we will process your data please go to our website (macildowie.com) and view our fair processing notices which are located at the bottom of the page under privacy policies. Within the fair processing notice for Candidates there is guidance on how to amend your contact preferences or exercise your rights relating to personal data. We can't provide direct links as email address and website urls within our job adverts are removed by some of the websites on which we advertise. Macildowie is a specialist recruitment consultancy with a rich history of enhancing the careers of professionals across the Midlands and the Northern Home Counties. We have an unrivalled understanding of the local market place and recruit for the majority of the region's premier employers. To search for all of our live jobs please visit us at macildowie.com.
Practice Group / Department: Payroll - London Job Description We're Norton Rose Fulbright - a global law firm with over 50 offices and 7,000 employees worldwide. We provide the world's preeminent corporations and financial institutions with a full business law service. At Norton Rose Fulbright, our strategy and our culture are closely entwined. We know that our expansion will mean little unless it is underpinned by truly global collaboration and we understand that pioneering work only takes place when our people have room to move and think beyond boundaries. As well as the relevant skills and experience, we're looking for people who are innovative, commercial and value the work that they do. The Team The payroll team is Based in the UK, this role will be based in our Newcastle office. The UK payroll team currently consists of the Senior payroll manager and two payroll administrators. This role that we are recruiting for is a new role. The payroll team are responsible for end-to-end payroll processing for UK payrolls (circa 1300 employees) and pensioner payroll (circa 400 retirees). The payroll team operates within the wider Finance team of c110 people across London and Newcastle and works collaboratively with various HR functions. The Payroll team is an exciting environment, where there is always something new to learn, which will provide many opportunities for personal and professional growth. Key Responsibilities The role's responsibilities include, but are not limited to: Checking of payroll data entered by the payroll administrators. Responding to employees and HR on payroll and tax questions. Reconciling of the monthly Pension contributions. Processing and inputting of payroll data into our Payroll system (ADP iHCM). This includes, but not limited to joiners, leavers, salary changes, statutory pay, fixed and other variable data, as required. Processing of our various benefits. Preparation and calculation of all leave and absences, including maternity, shared parental and Paternity leave. Processing of salary sacrifice deductions, including pension, childcare vouchers, cars and bike scheme. Month end reporting and payroll related reconciliations. Month-end pension administration, including submission of pension contribution files to our pension provider. Answering routine queries on payroll related matters from our internal customers Assisting with any other duties performed within the payroll function, as delegated by the Senior Payroll manager. Responsibilities of this role will increase, with time and training. Key Skills and Experience The individual should have the following experience; Has a proven track record of end to end payroll administration experience, based in an in-house payroll function (Required) Be able to manually calculate tax, national insurance and statutory leave (Required) Have completed or is in the process of completing a payroll industry related qualification (Desirable) Previous experience of being involved in administering a workplace pension scheme, including processing auto-enrolment and salary sacrifice contributions (Desirable) Previous experience of working with ADP iHCM and/or SAP finance system (Desirable). Worked within a large professional services organisation (Beneficial) Diversity, Equity and Inclusion To attract the best people, we strive to create a diverse and inclusive environment where everyone can bring their whole selves to work, have a sense of belonging, and realize their full career potential. Our new enabled work model allows our people to have more flexibility in the way they choose to work from both the office and a remote location, while continuing to deliver the highest standards of service. We offer a range of family friendly and inclusive employment policies and provide access to programmes and services aimed at nurturing our people's health and overall wellbeing. Find more about Diversity, Equity and Inclusion here. We are proud to be an equal opportunities employer and encourage applications from individuals who can complement our existing teams. We strive to create an inclusive and accessible recruitment process for all candidates. If you require any tailored adjustments or accommodations, please let us know here.
The supply register are currently recruiting for a Payroll lead to work with one of our leading School Trusts. The role is full time 37 hours per week between 8.30 am 4.30 pm. 2 days (Tues & Weds) based in our in office 3 days Mon, Thurs & Friday from home 3 months fixed to start possibility to go permanent for the right candidate Main Responsibilities To ensure payroll inputs are processed accurately to minimise any overpayments whilst remaining compliant with Trust processes and procedures by resolving or escalating any queries promptly and efficiently. Ownership of the payroll process including relationship with third party provider Responsible for payroll deadlines and monthly payroll starters, leavers, SSP, SMP etc. Weekly/Monthly reporting and cost journals Initiating any necessary payroll audits in order to measure service and compliance standards Identify and implement opportunities for automation Assisting with TUPE transfers into the Trust Check Payroll Reports received from the bureau and produce Summary Reports internally via the portal and distribute out to all academy contacts so they are kept informed for budget control and management. Ensure that monthly reconciliations are prepared for the Finance department in line with the scheme of delegation, financial regulations and the payroll policy and procedures. Co-ordinate the preparation for internal and external Audits and implement recommendations and changes and update Policies & Procedures. Take a lead role in ensuring the collection of pay related information ready for input to the monthly payroll ensuring that the deadlines agreed in the Service Level Agreement. To ensure the administration of all claims for extra payments and deductions. This will include working with Academy sites regarding overtime and additional hours' payments/deductions are duly authorised. Ensuring all payroll information and records are maintained on personnel files in accordance with statutory and audit requirements, including Maternity, Paternity, Adoption and Sick pay forms for example. Co-ordinate the administration of pay overs for the Trade Unions and Attachment of Earnings. Be the first point of contact for all People information and queries, responding to queries in a timely fashion via the Advice Desk'. Provide support to our customers on the appropriate People process in order to manage attendance issues, disability issues and support to manage the long term absence along with any need to involve external services. Support the People Advisers/People Operations Manager with any employee relation matters and note taking in meetings. Update and monitor payroll changes in accordance with the payroll deadline, including new starters, salary changes, leaver notifications etc. Produce relevant reports as required and be involved in ad-hoc projects. Support the development of effective People processes and administration, advising on managing such matters at local level. Maintenance and use of People Management Systems e.g. ATS, Docusign, MyPeople Work in partnership with Academy finance teams to provide support and manage all the payrolls Maintain digital copies of employees' records Ensure that confidentiality and data protection is not breached Keep up-to-date with the latest HR trends and best practice. Any other duties as deemed appropriate Education, Qualifications and Experience (EQE) Display strong problem solving and decision-making skills with a deep understanding of employee relationships, staffing management and payroll. A CIPD qualification or a relevant experience of working with in the CIPD framework for people management Excellent attention to detail, matched with strong communication skills Can do' attitude, with a proactive outlook to problem solving Requirements Hold Right to Work in the UK Hold an enhanced child barred list DBS certificate registered with the online update service or be willing to process a new application Provide a minimum of two professional references to cover the most recent 24 months of employment.
Our Wythensahwe based client is seeking a dedicated and meticulous Payroll Specialist to join their dynamic team. This role offers an exciting opportunity to be part of a committed team, providing first-class quality payroll services. The successful candidate will be responsible for managing and completing all workload allocated, ensuring the accurate, confidential, and timely delivery of all tasks associated with the delivery and output of the payroll. This role is an initial 6 month contract with the view to this becoming permanent upon successful completion of the assignment. What you'll do: As a Payroll Specialist, you will play a crucial role in delivering a first-class quality payroll service. You will be entrusted with managing your own workload, ensuring that all tasks are completed accurately and on time. Your day-to-day responsibilities will include everything from processing payroll to responding professionally to queries from stakeholders. You'll also carry out statutory calculations for various absences and salary changes. Your analytical skills will come into play as you sense check all incoming and outgoing information. In addition, you'll support project work as defined by your manager while keeping up-to-date with current legislation and practices. Manage and complete all workload allocated as part of a dedicated team providing a first-class quality payroll service. Ensure the accurate, confidential and timely delivery of all tasks associated with the delivery and output of the payroll. Work cohesively with other team members to deliver all aspects of payroll processing and output. Professionally respond to queries from internal and external stakeholders ensuring confidentiality at all times. Carry out and understand statutory calculations for maternity, sickness and other associated absence and salary changes. Analyse and sense check all information coming into and going out of the department. Support the delivery of any project work as defined by the Payroll Manager. Keep up to date and maintain current knowledge of external agencies' legislation and practices. What you bring: The ideal Payroll Specialist will bring a wealth of experience and a strong skill set. You'll have at least GCSE level mathematics and English or equivalent qualifications, with a CIPP Payroll Technician or equivalent being desirable. Your proficiency in Microsoft Office, particularly Excel, will be essential, and experience with SAP and Success Factors would be advantageous. With at least 2 years' experience in a payroll department or related role, you'll have an excellent understanding of payroll statutory obligations. Your ability to organise your own workload, meet deadlines, and maintain a high level of accuracy will be key to your success in this role. Above all, you'll understand the importance of confidentiality and have a strong knowledge of data protection requirements. GCSE level mathematics and English or equivalent qualifications are required. Desirable: CIPP Payroll Technician or equivalent and/or CIPP Payroll Foundations degree in payroll management. Experienced in Microsoft office, with Intermediate to Advanced Excel skills. Desirable: SAP, Success Factors experience. Essential: Minimum 2 years of experience working in a Payroll department or payroll related role. Excellent understanding of payroll statutory obligations such as SSP, Maternity, Paternity including Alabaster, TAX & NI, Auto Enrolment, NMW etc. Ability to organise and plan own workload with minimum supervision. Ability to work to deadlines and manage priorities. Deliver a consistently high level of accuracy with attention to detail. Confidentiality with strong knowledge of Data protection requirements. What sets this company apart: Our client is renowned for their commitment to providing first-class services. They value their employees and foster an environment that encourages professional growth and development. Their robust health and safety policy ensures the wellbeing of all employees while at work. The company also promotes efficiency and cost management, making it a financially stable organisation that offers job security. This is an exciting opportunity to join a dynamic team within an organisation that truly values its staff. What's next: Ready to take the next step in your career? Don't miss out on this exciting opportunity! Apply today by clicking on the link! Robert Walters Operations Limited is an employment business and employment agency and welcomes applications from all candidates
?? Our client, an internationally recognised security company, is seeking an experienced Payroll Administrator to join their team on a temporary basis! ??? In this role, you will be based in the company head office, and will be responsible for providing administrative support to the Senior Payroll Administrator with monthly end-to-end payroll for approximately 1,000 employees across the UK, and 500 employees in the Republic of Ireland. ? This is an office-based role in Central London, with possibility of working from home 1-2 days per week once training has been completed. You will also be provided a food allowance for the on site canteen, a great perk! ? If you are seeking a rewarding opportunity to be an integral member of a friendly team and utilise your impressive payroll administration skills, please apply today! Type of Role: Temporary - 6 Months Role: Payroll Administrator ?? Industry: Security ??? Hours/days: 9am-5.30pm, Monday to Friday ? Start Date: ASAP ?? Location: Euston (fully office based, 5 days per week) ?? Pay: £15 per hour ?? Duties ?? Processing new starters, leavers, transfers, and general changed to employee records. Implementing other payroll changes, such as tax code amendments. Processing SSP, SMP, SPP, and Company Sick Pay (CSP). Processing AOEs, DEAs, and Priority Orders. Processing any third-party payments (e.g., union membership, health cash plans). Completing manual pay calculations where applicable. Responding to patrol queries in a timely and problem-solving manner. Assisting with any other ad-hoc payroll tasks (e.g., producing payroll reports, pensions administration, sending out payslips and other pay documents). Maintaining orderly employee records and ensuring all processes are GDPR compliant. Completing employment and financial references. Contributing towards payroll operations process optimisation. Skills & Experience ?? At least 1-2 years of payroll administration experience. Excellent time management and organisational skills. Excellent verbal and written communication skills/ Excellent numerical and attention to detail. Excellent knowledge of Microsoft Office particularly Excel). High level of self-direction, initiative, and progress in payroll. Ability to work under pressure to meet tight deadlines. Computer literacy and ability to navigate a payroll software independently. Good team player and willingness to help. OFFICE ANGELS TEMP BENEFITS: We would love for you to join us! Some of the great perks of temping through Office Angels include: Flexible hours / Flexible working culture Office Angels Boost benefits - The BEST temp benefits on the market benefits Weekly pay Temporary candidate of the month award A dedicated consultant as an additional layer of support Office Angels acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. Office Angels UK is an Equal Opportunities Employer. By applying for this role your details will be submitted to Office Angels. Our Candidate Privacy Information Statement explaining how we will use your information is available on our website.