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Personal Assistant - 12 month FTC Location: Staines (Hybrid) Job Type: Full-time I am recruiting for a Personal Assistant (PA) to provide comprehensive secretarial and administrative support my client - the Managing Director and Director of Land & Planning Team. The ideal candidate will be a key point of contact within the regional business, working closely with the management team. This role requires a proactive and efficient individual who is an effective communicator, capable of anticipating needs and ensuring responsibilities are delivered in a timely and accurate manner. Day-to-day of the role: Manage diaries, arrange meetings, issue agendas, attend all Board Meetings, assist with collating Board Packs, and type and distribute associated minutes. Book and arrange travel, transport, and accommodation. Assist with office management and perform reception duties as needed. Manage 2 direct reports (receptionists on a job share), including PDR conversations and day-to-day support. Monitor and review the Managing Director's emails, and handle typing, copying, and distributing correspondence, minutes, and reports. Record and approve departmental holiday and sickness records. Maintain the gifts and hospitality register and assist with processing departmental invoices. Coordinate regional events and external hospitality. Assist with processing expenses and enrolling new starters. Circulate communications to the region and handle correspondence and confidential documentation. Required Skills & Qualifications: Proven administrative/secretarial experience. Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint). Excellent organisational skills and attention to detail. Ability to prioritise and manage time effectively without supervision. Ability to work under pressure and meet deadlines. Confident with telephone work and able to multi-task. Professional demeanour and ability to build effective working relationships with internal and external stakeholders. Exceptional communication skills, both written and verbal. Benefits: Hybrid
Personal Assistant - 12 month FTC Location: Staines (Hybrid) Job Type: Full-time I am recruiting for a Personal Assistant (PA) to provide comprehensive secretarial and administrative support my client - the Managing Director and Director of Land & Planning Team. The ideal candidate will be a key point of contact within the regional business, working closely with the management team. This role requires a proactive and efficient individual who is an effective communicator, capable of anticipating needs and ensuring responsibilities are delivered in a timely and accurate manner. Day-to-day of the role: Manage diaries, arrange meetings, issue agendas, attend all Board Meetings, assist with collating Board Packs, and type and distribute associated minutes. Book and arrange travel, transport, and accommodation. Assist with office management and perform reception duties as needed. Manage 2 direct reports (receptionists on a job share), including PDR conversations and day-to-day support. Monitor and review the Managing Director's emails, and handle typing, copying, and distributing correspondence, minutes, and reports. Record and approve departmental holiday and sickness records. Maintain the gifts and hospitality register and assist with processing departmental invoices. Coordinate regional events and external hospitality. Assist with processing expenses and enrolling new starters. Circulate communications to the region and handle correspondence and confidential documentation. Required Skills & Qualifications: Proven administrative/secretarial experience. Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint). Excellent organisational skills and attention to detail. Ability to prioritise and manage time effectively without supervision. Ability to work under pressure and meet deadlines. Confident with telephone work and able to multi-task. Professional demeanour and ability to build effective working relationships with internal and external stakeholders. Exceptional communication skills, both written and verbal.