Admin Assistant- Staines/Hybrid- 6 Months- £150-£180 PAYE
We have a great opportunity for an experienced, highly-organized, detail-oriented self-starter with a personable demeanour. You are the glue that keeps our Senior Leadership together. You're enthusiastic, flexible and a team player with strong interpersonal and communication skills who operates well in a fast paced, ever-changing environment.
Responsibilities:
- Handle end-to-end travel (flight, hotel, car, visa, etc.) arrangements for all senior leaders (Directors+) in Global People travelling in-region or to the region
- Proactively identify and address any issues that may arise during travel, providing quick and effective solutions.
- In-office meeting management: align agendas, coordinate meeting rooms, assist with food orders, and other meeting needs for Senior Leaders when travelling to the region and requiring assistance with coordinating
- Partner with VP+ Executive Assistant's when applicable to provide on the ground support when VP+ leaders are travelling in-region
- Act as a point of contact for executives during their travels, offering support and assistance as needed
- Expense management duties, which includes submitting expense reports and receipts in a timely manner
Skills/Experience:
- 3+ years of administrative assistant experience
- Proactive, one step ahead work ethic, attitude and approach
- You're able to multi-task, including juggling multiple calendars, teams and requests. You're also flexible in response to changing priorities and needs
- Strong teamwork and interpersonal skills, with a desire to offer suggestions and improvements
- You're comfortable interfacing with global leaders and executives
- Superior communication skills with the ability to work across all levels, internally and with agencies
- High level of confidentiality, discernment and judgement
- Desire to become a local ambassador and work under pressure while consistently meeting deadlines
- Familiarity with international travel regulations and restrictions is a plus
- Proficient in travel booking platforms and expense management tools
- You are a technical wizard with Word, Outlook, PowerPoint, Zoom, Concur, BOX
Huntress Search Ltd acts as a Recruitment Agency in relation to all Permanent roles and as a Recruitment Business in relation to all Temporary roles.
We practice a diverse and inclusive recruitment process that ensures equal opportunity for all we work with, irrespective of race, sexual orientation, mental or physical disability, age or gender. As an organisation, we encourage applications from all backgrounds and will ensure measures are met when required, to allow a fair process throughout.
PLEASE NOTE: We can only consider applications from candidates who have the right to work in the UK.