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Job Title: Litigation Secretary Location: Birmingham Job Responsibilities: Litigation Solicitor Support: Collaborate closely with the Litigation Solicitor, providing comprehensive support to optimize their efficiency in handling legal matters. Legal Document Typing and Filing: Utilize your expertise to accurately type and file legal documents, ensuring meticulous organization and adherence to procedural requirements. Case Management Correspondence: Leverage our advanced case management system to prepare detailed and precise legal correspondence, maintaining a streamlined and efficient workflow. Client Interaction Excellence: Attend to clients with professionalism and empathy, both over the telephone and in person, addressing queries and fostering positive client relationships. Filing Systems Administration: Take charge of the administration of filing systems, encompassing daily filing tasks and managing the complete life cycle of client files, from opening to closing, and ensuring their secure storage and retrieval. Mail Preparation and Dispatch: Systematically prepare mail and enclosures for dispatch, ensuring accuracy in document compilation and timely delivery. Document Management Coordination: Coordinate the scanning and photocopying of legal paperwork, maintaining an organized and accessible repository of documents for efficient retrieval. Versatile Duties and Responsibilities: Undertake a variety of duties and responsibilities as required, showcasing adaptability and a proactive approach to contribute to the overall success of the legal team. About the Person: To be a successful candidate for this role, the ideal candidate should possess the following attributes, skills, and experience: Litigation Department Experience: Demonstrate a solid background and knowledge of working within a Litigation department, showcasing an understanding of the nuances of legal proceedings. Bighand Workflow Management: Possess experience with Bighand Workflow Management, showcasing proficiency in utilizing legal technology for enhanced workflow efficiency. Initiative and Autonomy: Demonstrate a proactive approach by undertaking searches, ID checks, and other tasks on files without explicit dictation, showcasing initiative and autonomy. Speed and Accuracy: Maintain high levels of speed and accuracy in all tasks, recognizing the critical importance of precision in legal documentation. Effective Communication: Exhibit a good telephone manner and comfort in communicating with clients, demonstrating effective interpersonal skills. Organizational Prowess: Be highly organized, methodical, and adaptable, managing tasks and responsibilities with efficiency and attention to detail. Typing Skills: Possess strong typing skills to enhance productivity in document preparation and management.
Our well established client is looking to recruit a motivated Legal Secretary in their Litigation Department to join a top law firm in Birmingham. You will be: Providing support to our Litigation Solicitor to enable them to operate efficiently. Typing and filing legal documents. Preparing correspondence using our case management system. Preparing correspondence using our case management system. Attending to clients both on the telephone and in person. Administering filing systems which will include daily filing and the opening, closing, storage and retrieval of client files. Preparing mail and enclosures for dispatch. Arranging the scanning and photocopying of paperwork. Carrying out other duties and responsibilities as required About the Person: To be a successful candidate for this role you must also have the following attributes, skills and experience: Have experience and knowledge of working within a Litigation department Experience of Bighand Workflow Management Demonstrate initiative and be able to undertake searches, ID checks and other work on files without dictation. Possess high levels of speed and accuracy. Have a good telephone manner and be comfortable speaking with clients both on the telephone and in person. Be highly organised, methodical and adaptable Must have good typing skills To apply please send your CV to Kim Peterson
Job Title: Legal Secretary Location: Cradley Heath Experience Required: 2 Years in a relevant position. Job Description: Our Client are currently seeking a dedicated and experienced Legal Secretary to join their team at their Cradley Heath office. The successful candidate will play a crucial role in providing administrative support to the litigation department. Responsibilities: Assist solicitors and legal professionals in managing caseloads related to litigation matters. Draft and prepare legal documents, correspondence, and court filings. Maintain and organize case files, ensuring accurate and up-to-date information. Coordinate and schedule appointments, court dates, and meetings. Communicate effectively with clients, court officials, and other relevant parties. Conduct legal research and compile information as required. Handle telephone and email correspondence, ensuring professionalism and confidentiality. Assist in the preparation of court bundles and documentation for hearings. Manage and organize diaries, deadlines, and appointments. Requirements: Proven experience as a Litigation Secretary or similar role. Strong organizational and multitasking skills. Excellent written and verbal communication skills. Proficiency in legal software and Microsoft Office suite. Knowledge of court procedures and legal terminology. Attention to detail and accuracy in document preparation. Ability to work independently and as part of a team. Benefits: Competitive salary (£22,000 - £25,000 per year). On-site car parking. 25 days holiday plus bank holidays. Yearly bonus. Pension scheme. Private health care.
Private Client Legal Assistant BCR/JH/1112 Walsall £22,500 Bell Cornwall is currently seeking a dedicated and efficient Private Client Legal Secretary with a strong background in admin support to join our client's team. This role involves providing comprehensive secretarial and administrative support to Fee Earners, alongside managing reception duties to ensure the firm operates at maximum efficiency. The ideal candidate will possess strong organisational and communication skills, with a commitment to maintaining high standards of client care. Key Duties Manage the diary of Fee Earners, arranging meetings and appointments. Handle routine client correspondence and address queries promptly. Provide professional assistance to clients both in person and over the telephone. Maintain accurate client records on the firm's database, ensuring all communications and file notes are systematically recorded. Produce and mail client correspondence and enclosures, including billing documents. Ensure strict confidentiality of all client and firm information and documentation. Oversee the maintenance of client hard copy files, including copying, storage, and retrieval of information. Manage financial tasks such as dealing with completion funds/slips, ordering documents from the Land Registry, handling search requests and payments, completing Stamp Duty processes, and ensuring cleared balances before account closures. Request payments and record receipts of client monies. Coordinate searches, reports, and other necessary information as requested by fee earners. Handle office duties such as organising post, running errands to the post office, and general clerical tasks including typing, photocopying, filing, and managing emails and faxes. Adhere to safety protocols in line with the Health and Safety at Work Act. Undertake additional tasks and responsibilities as requested by the firm. Key Criteria Proven experience in secretarial and administrative roles, preferably within a legal or professional services environment. Excellent organisational skills and the ability to multitask effectively. Strong communication skills and a professional demeanour in dealing with clients. Familiarity with legal documentation and compliance requirements is highly beneficial. Ability to handle sensitive information with the highest degree of integrity and confidentiality. Additional Information Hours: Monday to Friday, 09:00 - 17:15 Holiday: 25 days plus Bank Holidays Salary: Dependent on experience This position offers the chance to be an integral part of a dynamic team, providing essential support that contributes to the smooth and effective functioning of the firm. If you are a detail-oriented professional looking to further your career in a supportive and engaging environment, apply now through Bell Cornwall Recruitment for the role of Secretary. Interested? Please click the 'APPLY' button now! BCR aim to get back to all successful applicants within 24 hours however if you have not received a response within this period then it may be that your application has been unsuccessful. BELL CORNWALL RECRUITMENT We want to make finding a job that you will love as effortless as possible and can offer evening appointments to fit around your working life. Love Work Be Happy Follow BCR on Twitter @LoveWorkBeHappy to view all of the latest jobs. (For the purposes of recruiting for this vacancy Bell Cornwall Recruitment is acting as a recruitment agency. Bell Cornwall Recruitment is an equal opportunities employer who welcomes applications from all age groups) PA/Executive Assistants, Secretarial, Reception, Administration, Marketing, IT, HR, Law, Finance, Customer Services, Sales
Legal Secretary Dudley (Hybrid working) Up to £28,000 p/a Bell Cornwall Recruitment are searching for an experienced and talented Legal Secretary to join a growing firm in Dudley. The legal secretarial team provide fast, effective and efficient support to all legal groups in the firm. Your role will be pivotal in ensuring their lawyers receive the assistance they need to deliver top-tier legal services. Key Responsibilities: Manage dictation queues and handle tasks across various departments. Collaborate with Office Assistants to delegate administrative duties. Assist with finance requests and billing. Handle e-filing, file maintenance, and document production. Prepare legal document bundles. Foster communication and cooperation with the PA team. Support fee earners with file opening processes. Person Specification: Exceptional communication and organisational skills. Team-oriented with the ability to work both independently and collaboratively. Flexibility, proactivity, and dependability. Calmness under pressure and meeting tight deadlines. A positive, approachable, and enthusiastic attitude. Willingness to embrace change with energy and enthusiasm. If you are an experienced Legal Secretary looking for your next challenge then apply now. Interested? Please click the 'APPLY' button now! BCR aim to get back to all successful applicants within 24 hours however if you have not received a response within this period then it may be that your application has been unsuccessful. BELL CORNWALL RECRUITMENT We want to make finding a job that you will love as effortless as possible and can offer evening appointments to fit around your working life. Love Work Be Happy Follow BCR on Twitter @LoveWorkBeHappy to view all of the latest jobs. (For the purposes of recruiting for this vacancy Bell Cornwall Recruitment is acting as a recruitment agency. Bell Cornwall Recruitment is an equal opportunities employer who welcomes applications from all age groups) PA/Executive Assistants, Secretarial, Reception, Administration, Marketing, IT, HR, Law, Finance, Customer Services, Sales