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Legal Secretary As a Legal Secretary within my client's legal organisation, you will play a pivotal role in providing comprehensive administrative support to their commercial and conveyancing legal team. Your attention to detail, organisational skills, and understanding of legal processes will contribute to the smooth operation of our commercial property portfolio and ensure compliance with legal requirements. Key Responsibilities: Administrative Support: Provide administrative assistance to the commercial property legal team, including managing calendars, scheduling appointments, drafting correspondence, and maintaining electronic and physical filing systems. Document Management: Assist in the preparation, review, and organisation of legal documents related to commercial property transactions, leases, contracts, and other legal matters. Due Diligence Support: Coordinate due diligence activities for commercial property acquisitions and dispositions, including gathering and organising relevant documents, facilitating communication with internal and external stakeholders, and maintaining due diligence checklists. Lease Administration: Support lease administration tasks, such as drafting lease agreements, processing lease amendments and renewals, tracking key lease dates, and maintaining lease files and databases. Legal Research: Conduct legal research on commercial property law, regulations, and industry trends, and assist in preparing summaries, memos, and presentations for the legal team. Communications and Correspondence: Serve as a point of contact for internal and external stakeholders, including tenants, landlords, vendors, and legal professionals, responding to inquiries and facilitating communication as needed. Compliance Monitoring: Assist in monitoring compliance with legal requirements, including zoning regulations, environmental laws, lease terms, and property management agreements, and alerting the legal team to any potential issues or concerns. Financial Administration: Support financial administration tasks related to commercial properties, including processing invoices, tracking expenses, preparing billing statements, and assisting with budget management. Meeting Coordination: Coordinate meetings, conference calls, and other events for the legal team, including scheduling, preparing agendas, distributing materials, and documenting meeting minutes as required. General Office Duties: Perform general office duties such as photocopying, scanning, faxing, filing, and ordering office supplies, ensuring the efficient operation of the legal department. About You: Previous experience in an administrative role within a legal environment, particularly with exposure to commercial property law and transactions. Familiarity with legal terminology, document drafting, and legal research methodologies. Strong organisational and multitasking skills, with the ability to manage multiple priorities and deadlines in a fast-paced environment. Excellent communication skills, both written and verbal, with the ability to interact professionally with internal and external stakeholders. Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and legal software applications (e.g., document management systems, legal research databases). Attention to detail and accuracy in document preparation, data entry, and record-keeping tasks. Ability to maintain confidentiality and exercise discretion when handling sensitive information. Team player with a positive attitude, strong work ethic, and willingness to take on new challenges and responsibilities as needed. Job Offer: Location - Walsall Hours - Full Time Opportunity to join a well established legal organisation Immediate start Temporary contract position At Gleeson Recruitment Group, we embrace inclusivity and welcome applicants of all backgrounds, experiences, and abilities. We are proud to be a disability confident employer. By applying you will be registered as a candidate with Gleeson Recruitment Limited. Our Privacy Policy is available on our website and explains how we will use your data.
This role is to act as a personal assistant to a visually impaired barrister. The role will involve converting court documents so that they are accessible to the barrister using specialist OCR software, proof-reading documents and also orientation/practical help at court. The job is varied and involves travel predominantly throughout Yorkshire, Lancashire and the North East so applicants will need to be enthusiastic and flexible. Duties will include but are not limited to: Proof reading draft documents (checking for formatting errors, typos etc). Converting case papers using Omnipage (OCR software) in order to make them into accessible word documents. Typing out handwritten documents that Omnipage cannot translate. Reading documents if they cannot be translated by Omnipage/if there is no time for them to be made accessible, e.g. if a last minute document are produced at court. Checking papers for information which might not be picked up by Omnipage, e.g. handwriting, photographs, screenshots, ticks in boxes such as on forms etc. Describing photographs, maps and CCTV footage. Assistance with case management systems (checking the daily diary, inputting data into the billing system so that payment can be requested, checking the payment records). Compiling hard copy trial bundles/court documents. Filling in forms. Assisting with document provision in court (handing up copies, exchanging copies with opponents etc). Court orientation (assisting with finding waiting rooms, court rooms, court offices, conference rooms etc). Locating clients/opponents. Help with collecting forms from the court office and/or obtaining copies of things for lay clients. Occasional dog duties (not anticipated to be often but for example if the dog is taken ill/needs to go out during a hearing). Working alongside the clerks for chasing papers, raising issues if documents are corrupted etc. Essential skills: Strong administrative skills using windows to include word, excel, outlook and adobe. Ability to learn new systems (case management systems, omnipage). Flexibility and adaptability (work hours can change). Ability to work under pressure and to tight deadlines. Ability to travel (we can be in any court in the country although generally Yorkshire, Lancashire and the northeast). Punctual and reliable. Friendly, approachable, a team player but also someone who can use their initiative when prioritising work in accordance with upcoming cases. Discreet (cases are confidential and often sensitive. We also deal with challenging clients in emotive situations). Must like dogs Not essential but desirable: Some legal knowledge although this role is more administrative than legal in itself so candidates with a strong admin/personal assistant background should apply. Driving will assist when getting us to some courts but is not essential. Due to the amount of response we receive, unfortunately we are not able to give feedback to individuals, if you have not heard back within 5 days please assume that you have not been successful for the role you have applied for. By applying to this advertisement, you are hereby giving consent for Jo Holdsworth Recruitment to hold your details for a 30 day period and contact you via any method of contact you have listed on your application. (Jo Holdsworth Recruitment - Recruitment Agency)