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Our Client a top 200 law firm with Modern offices in Southampton, they have an exciting opportunity for an experienced Senior Secretary to support both Marketing Director and CIO. You will be working within a supportive environment. You will experience a wide ranging and diverse workload. This firm offers Hybrid working and free parking. This would suit an experienced Secretary used to working in a dynamic, fastpaced environment. Core duties will include: Acting as a first point of contact for callers, dealing with emails and phone calls by responding, passing on messages or highlighting them for the Marketing Director's attention Managing diaries and organising meetings and appointments. booking and arranging travel, transport and accommodation organising events and conferences reminding of important tasks and deadlines typing, compiling and preparing reports, presentations and correspondence managing databases and filing systems implementing and maintaining procedures/administrative systems liaising with staff, suppliers and clients collating and filing expenses organising attendees for events Taking minutes and notes from meetings
We have a fantastic opportunity for an experienced Assistant Company Secretaryto support our Governance team on a 12 month Fixed Term Contract, based from our head office in Basingstoke, with the flexibility to combine home and office working. About the role Reporting to the Head of Governance, you will be the provision of corporate governance support and advice to all legal entities, and to business partner and offer meeting support for Board, Committee and General meetings. Other responsibilities include: Organising board, committee and shareholder meetings Full governance and administrationsupport, including using our board portal to issue papers, arranging facilities, agenda preparation and taking and circulating minutes along with action points Arranging the Annual General Meeting (AGM) and ensuring that Sovereign's shareholder register is accurate and maintained Supporting and advising board members outside meetings, including making arrangements for attendance at training sessions and external conferences Checking the accuracy of and sealing official and legal documents About you You should have previous experience working in a similar role with similar responsibilities, and will have strong understanding of finance regulations and working in a regulatedenvironment. You'll also: Confident in communicatingwith senior stakeholders at executive and board level, and able to support good decision making Have a high attention to detail and be able to work with discretion as you'll be handling information which may be sensitive or confidential in nature Take a logical and organised approach to your workload, effectivelyprioritising tasks and managing these to deadlines Show experience in producing minutes for corporate meetings at a high standard Show strong initiative, curiosity, and drive through your work Be resilient, intuitive and possess strong relationship building and influential skills ICSA or CGI Qualified or part qualified Your benefits £450 yearly flexible benefit pot to use against benefits of your choice Flexible working / hybrid working 25 Days Holiday Bank Holidays (with an extra day every year up to 30 days) Chance to buy or sell holiday Generous matched pension scheme up to 12% Options for private medical insurance, dental insurance and critical illness cover Wellbeing discounts including Gym Memberships You'll be encouraged to bring your whole self to work and find like-minded people in a diverse and inclusiveworkingcommunity. Sound like yourkind of role? Apply today to be considered
Our client is well regarded Financial Services firm who are recruiting for an interim Company Secretary. In this position you will play a crucial role in ensuring the efficient administration of the company, particularly with regard to ensuring compliance with statutory and regulatory requirements and ensuring that decisions of the board of directors are implemented. The ideal candidate will have a thorough understanding of corporate law, governance, and best practices. Key Responsibilities: Act as the primary point of contact for all board members, ensuring effective communication and information flow. Organise, prepare agendas for, and take minutes of board meetings and annual general meetings (AGMs). Ensure the company complies with all relevant legislation and regulation, including keeping up-to-date with any changes. Maintain statutory books, including registers of members, directors, and secretaries. Oversee the company's share transactions, including issuing new shares, organising share buy-backs, and dealing with transfers and transmissions. Liaise with external regulators and advisers such as lawyers and auditors. Ensure the timely and accurate filing of statutory returns and other official documentation with relevant authorities. Develop and oversee the systems that ensure the company complies with all applicable codes, in addition to its legal and statutory requirements. Provide guidance to the board on their responsibilities and best practices in corporate governance. Handle correspondence, collate information, write reports, and communicate decisions to relevant company stakeholders. Assist with the implementation of policies and procedures within the organisation. Qualifications and Experience: A qualified Chartered Secretary (ICSA or equivalent) with a recognised professional body. Comprehensive knowledge of corporate governance and company law. Excellent organisational, communication, and interpersonal skills. Ability to work independently and manage multiple priorities effectively. Strong attention to detail and a high level of accuracy. Experience in liaising with senior executives and board members. Proficiency in using office software (e.g., Microsoft Office Suite).