We are partnered with a thriving, prestigious school committed to providing a supportive and enriching environment for their students. Our client are now seeking a dedicated and personable Middle School Secretary to join their team and ensure smooth daily operations, effective communication, and exceptional service to their school community.
Key Responsibilities:
- Greet and welcome visitors to the Middle School, providing a friendly and professional first impression.
- Support requests from parents, students, and faculty, addressing their needs promptly and efficiently.
- Handle queries and complaints via phone, email, and general correspondence, ensuring timely and accurate responses.
- Collect and distribute Middle School post, deliveries from Security, and internal mail, ensuring prompt communication with relevant persons.
- Provide effective assistance with parental inquiries and issues in a timely manner.
- Provide guided and assisted visits for prospective and returning families when needed, showcasing the school's facilities and programs.
- Maintain an accurate and up-to-date Middle School calendar on all platforms, ensuring clear communication of events and deadlines to both faculty and parents.
- Provide efficient daily attendance tracking, ensuring student accountability within 30 minutes from the start of the school day.
Please note, this is a FTC working term time only
Event Coordination:
- Coordinate early pickups and school events, facilitating clear communication between parents, students, and faculty.
Student Records Management:
- Respond to transcript queries, student data, and recommendations, enhancing student records management.
Qualifications
- High school diploma or equivalent (required).
- Additional administrative or secretarial training (preferred).
Experience:
- Previous experience in an administrative or secretarial role, preferably in an educational setting.
Skills:
- Proficient in Microsoft Office Suite (Word, Excel, Outlook) and office management software.
- Excellent verbal and written communication skills.
- Strong organizational skills and attention to detail.
- Ability to multitask and prioritize tasks effectively.
- Friendly and professional demeanor with strong interpersonal skills.
Benefits:
- Free Parking
- Free lunch
- Employee Assistant Program (unlimited emotional & wellbeing counselling)
- Healthy continued professional development budget
- X2 pension schemes (contributory & salary sacrifice)
- Wellbeing initiatives (Reki, Yoga, Zumba, Free monthly health smoothie & Weeky Vitamin C shot)
- Fitness centre
Please note:
As you can appreciate we are currently overwhelmed with applications of individuals looking for both short term and permanent work and we can therefore only contact those applications that have relevant skills for positions that we currently have available. Should you not hear from us within a week, please assume you have been unsuccessful on this occasion.
In line with GDPR regulations, we are making you aware that to proceed with your application we will need to contact you via email, telephone and/or text message. To receive future job alerts from us, you will be required to provide consent within our marketing preference options. The link will be provided in an email to you. Source4 are an equal opportunities employer and complies with all relevant UK legislation. If you are successful in your application, you will be required to attend a full registration with one of our Consultants which will involve you providing a current passport, any relevant visas, a proof of address and completing relevant tests and a full competency based interview.