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Adecco are recruiting for an Administrator for one of their clients to start as soon as possible. The successful candidate will: Act as the first point of contact for the Department of Humanities, responding to general queries from a diverse group of stakeholders. This involves managing the Department of Humanities Reception, greeting visitors, responding to in person and telephone enquiries, with support when required. Manage the Department's general email account, responding to routine queries in a timely manner, passing more complex enquiries to the relevant team member. Plan and organise departmental meetings: coordinate diaries; issue agendas and papers; book rooms; organise catering and record minute of meeting. Provide diary support to Head of Department and other general administrative tasks Conduct right to work checks for adhoc workers in the Department, following established processes and seeking support from colleagues when required Support the team with adhoc general administrative activities. The Knowledge, Skills and Experience required for the role are: Previous work experience in a similar or related environment dealing with diverse stakeholders (Essential) Excellent communication and interpersonal skills, experience of working with a diverse range of internal and external stakeholders. (Essential) Ability to exchange information courteously and effectively. (Essential) Strong IT skills, proficient user of Microsoft Office, specifically Word, Excel and Outlook (Essential) Excellent organisational skills (Essential) Proven ability to work accurately and meet deadlines (Essential) Experience of diary management, planning and organising meetings and events (Essential) Proficient in Microsoft Teams and Virtual Learning environments (VLE's) (Desirable) Essential: GCSE/A-LEVEL 2 years' administrative experience Microsoft Office Communication Organisation Team working and interpersonal skills. Location: Glasgow, G1 This is temporary ongoing contract. Monday - Friday 9am-5pm. This role is based fully on site . Next steps: Apply today, the client is looking for someone to interview and start as soon as possible! This position will be working from in store with COVID-19 procedures in place Please apply today with your up to date CV. The Small Print Whilst we'd love to get back to every applicant, it isn't always possible. So, if you haven't heard from us within 3-5 days, please note that your application has not been successful on this occasion. Please get in touch with or call . Adecco acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. The Adecco Group UK & Ireland is an Equal Opportunities Employer. By applying for this role your details will be submitted to Adecco. Our Candidate Privacy Information Statement explaining how we will use your information is available on our website.
Duties and Responsibilities: As administrator you will share the workload of the Office Administration Team, learning the key administrative functions. We are looking to appoint an Administrator. This role is 37.5 hours per week, term time only plus an additional three weeks in April and August. The duties are broadly in two main areas: Reception Providing and maintaining a positive and welcoming first point of contact Welcoming, ensuring the visitor areas are well kept. Cover the reception desk, including a wide range of duties Dealing with personal, telephone and email enquiries; taking and passing on accurate messages, being quick and efficient in transferring calls to relevant colleagues and generally ensuring an efficient and friendly manner. Responding to all queries passing on messages as necessary Liaising with all staff to provide support Helping with other administrative matters such as arranging appointments and transport arrangements. Using Outlook calendars to book rooms and review appointments and manage the bookings for events and visits. Dealing with incoming and outgoing post, deliveries and couriers. Administrative Support for Staff Providing administrative support for staff, including document preparation; photocopying, printing; information collection, coordination and distribution and report creating. Oversee common areas and meeting rooms, ensuring spaces are well kept and noticeboards are up to date. Ensure that current records are accurately maintained and updated using the management information system, information is correct. Provide liaison with maintenance, catering and IT staff. Monitor and record attendance; follow up on absences and compile absences reports as required; Assist with the dispatch of reports; and create and co-ordinate communications Create tables and reports, mailing lists and other information using the database. You may, be asked to carry out Adhoc tasks so a high degree of flexibility is needed Please note: Only candidates with the relevant skills and experience will be contacted regarding this position. If you do not hear back from us within 5 days you have unfortunately been unsuccessful in your application for this position, however we may contact you in the future to discuss other opportunities. Please note: That no terminology in this advert is intended to discriminate on the grounds of a person's gender, marital status, race, religion, colour, age, disability or sexual orientation. Every candidate will be assessed only in accordance with their merits, qualifications and abilities to perform the duties of the job.