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An opportunity for an Accounts Assistant has become available in Cambridge with a leading utility contractor. This is a temporary / contract role and the appointed candidate will be able to hit the ground running in assisting with accounting duties using Sage 200 for payroll administration. Main Duties and Responsibilities Timesheets and Expenses Assist employees with timesheet queries. Check expenses and receipts to ensure they're accurately recorded and the supporting documentation is adequate i.e., VAT invoice where applicable. Ensure that expenses comply with HMRC legislation and raise any queries with the Financial Controller in a timely manner. Monitor mileage and expenses claim forms. Purchase Ledger Recording suppliers' invoices. Assigning invoices to purchase orders on ZTA. Reconciling supplier's statements. Processing payments to suppliers. Raising purchase orders on ZTA for assets. Issuing and recording CAPEX forms. Credit cards - same as expenses claims form processes. Sales Ledger Receiving and processing customer sales orders. Raising invoices. Assisting managers with invoicing requests. Credit control. Banking Banking of cheques where required. Recording bank transactions. Reconciliation of bank statements. Role Description Payroll Processing weekly payroll. Reconciling weekly payroll with timesheet database payment record. Processing monthly payroll. Processing pension contributions and payments. Processing NI and PAYE payment. Additional Administration Assist the Financial Controller and Head of Finance with any other duties where required. Management of the finance, suppliers and payroll email accounts, taking action as required. Maintaining ICOS and assets spreadsheets. Managing some control accounts. Note: The responsibilities of this role will normally include all duties described in this role description; however, additional or different duties may be required from time to time. It is the responsibility of all employees to complete their work in a safe manner and in line with company policies, procedures, and values. Person Profile Knowledge, Skills and Experience AAT level 2 and above. Proficient in spreadsheets, databases, MS Office and financial software applications. Attention to detail and the ability to identify data patterns. Good organisational skills. Excellent time management ability. Ability to multitask and meet tight deadlines. Interpersonal and Communication Skills Excellent interpersonal skills. Excellent customer (internal and external) service approach. Good communication (verbal and written). Ability to respond to unforeseen events and act promptly. Ability to work autonomously and as part of a team. Analysis and Problem Solving Identification of errors.
Accounting Assistant Duration: 8 months Location: Remote (One day a week in the office on a Wednesday in London) Pay rate: £138.58 - £149.44 per day PAYE Hours: Monday to Friday 9am-6pm The client needs one dedicated resource to perform the entire payment process, liaising with different stakeholders and, if necessary, engaging with partners via email. The current process involves the following workstreams: 1. Self-Billing Platform: The platform requires personnel to on-board new partners onto the hub, process kiosk mapping via salesforce and LOHU, upload rate cards for new and existing partners and processing rent adjustments for missed payments and resolve issues related to missed invoice generation. 2. Manual Invoicing Process: Resolving queries related to invoices sent from partners, verifying locker details and site locations and ensuring compliance between the contract and the manual invoiced raised so that payments are processed in a timely manner. Assisting single site partners with manual invoices when they have issues raising their own invoices. 3. Payee/Partner central management responsibilities: Sending invitations to partners to onboard onto payee central, if not on self-billing. Training, guiding and educating payees in using the portal. (Appendix to be added for all EU5 countries) 4. Liaising with Accounts payable: Reviewing and approving payments for invoices received, assisting with creature finance approvals, reconciling supplier accounts and coordinating refund and credit requests. Resolving vendor queries regarding non-payments. 5. Monthly reporting for Finance/Partners: Producing rent reports, business rates reports and other ad-hoc data as per internal and external stakeholder requests. Candidate requirements: Should have finance background Should have 3-5 years of corporate experience, ideally in a fast-paced environment. Experience working with partners on regular payments Proactive communication with partners Salesforce knowledge Microsoft Excel Oracle is nice to have Dive Deep, Ownership, Invent & Simplify