An opportunity for an Accounts Assistant has become available in Cambridge with a leading utility contractor.
This is a temporary / contract role and the appointed candidate will be able to hit the ground running in assisting with accounting duties using Sage 200 for payroll administration.
Main Duties and Responsibilities
- Timesheets and Expenses
- Assist employees with timesheet queries.
- Check expenses and receipts to ensure they're accurately recorded and the supporting documentation is
- adequate i.e., VAT invoice where applicable.
- Ensure that expenses comply with HMRC legislation and raise any queries with the Financial Controller in a
- timely manner.
- Monitor mileage and expenses claim forms.
- Purchase Ledger
- Recording suppliers' invoices.
- Assigning invoices to purchase orders on ZTA.
- Reconciling supplier's statements.
- Processing payments to suppliers.
- Raising purchase orders on ZTA for assets.
- Issuing and recording CAPEX forms.
- Credit cards - same as expenses claims form processes.
- Sales Ledger
- Receiving and processing customer sales orders.
- Raising invoices.
- Assisting managers with invoicing requests.
- Credit control.
- Banking
- Banking of cheques where required.
- Recording bank transactions.
- Reconciliation of bank statements.
- Role Description
- Payroll
- Processing weekly payroll.
- Reconciling weekly payroll with timesheet database payment record. Processing monthly payroll. Processing pension contributions and payments.
- Processing NI and PAYE payment.
- Additional Administration
- Assist the Financial Controller and Head of Finance with any other duties where required.
- Management of the finance, suppliers and payroll email accounts, taking action as required.
- Maintaining ICOS and assets spreadsheets.
- Managing some control accounts.
- Note: The responsibilities of this role will normally include all duties described in this role description; however,
- additional or different duties may be required from time to time.
- It is the responsibility of all employees to complete their work in a safe manner and in line with company policies,
- procedures, and values.
- Person Profile
Knowledge, Skills and Experience
- AAT level 2 and above.
- Proficient in spreadsheets, databases, MS Office and financial software applications.
- Attention to detail and the ability to identify data patterns.
- Good organisational skills.
- Excellent time management ability.
- Ability to multitask and meet tight deadlines.
- Interpersonal and Communication Skills
- Excellent interpersonal skills.
- Excellent customer (internal and external) service approach.
- Good communication (verbal and written).
- Ability to respond to unforeseen events and act promptly.
- Ability to work autonomously and as part of a team.
- Analysis and Problem Solving
- Identification of errors.