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An exciting opportunity has arisen for a highly skilled Executive Assistant to join a leading global financial services firm. This role offers an attractive salary of £28 per hour and is based in the vibrant city of London. The successful candidate will be part of a dynamic team, providing professional administration, secretarial and team support to the Office of COO. This role offers a hybrid working model with three days in the office, allowing for a balanced work-life approach. The assignment duration is six months, offering ample opportunity to make a significant impact. Attractive salary of £28 per hour Hybrid working model: 3 days in the office Six-month assignment duration What you'll do: As an Executive Assistant, you will play a pivotal role in delivering professional administration, secretarial and team support to the Office of COO. You will have exclusive control over business schedules and diary management, acting as a 'gatekeeper' to ensure smooth operations. Your responsibilities will also include coordinating meetings, arranging comprehensive travel bookings, processing expenses and invoices, all while maintaining strict confidentiality. Your ability to anticipate needs and offer solutions will be key in this high-pressure environment. Manage business schedule and diary, ensuring no clashes and finding resolutions proactively Coordinate internal and external meetings, conference calls, room bookings, catering and AV equipment Arrange comprehensive travel bookings and schedules within policy guidelines Process expenses efficiently and within the Firmwide Expense Policy guidelines Handle invoice processing for various department vendors Maintain confidentiality across all areas of workload Perform adhoc duties as required What you bring: The ideal Executive Assistant will bring a wealth of professional experience from a similar role within financial services. You will have an education level of A-Level or equivalent and demonstrate proficiency in MS Office applications. Your excellent communication skills will enable you to interact effectively at all levels. Your ability to work independently under pressure, organise complex travel arrangements and anticipate needs will set you apart. A flexible work ethic and excellent technology skills are essential for success in this role. Previous relevant professional experience from a similar role within financial services Educated to A-Level or equivalent Proficiency in MS Office including Word, Excel, PowerPoint and Outlook Excellent communication skills, both oral and written Ability to work independently under pressure with quick turnarounds Confidence in organising complex travel arrangements with attention to detail Flexible work ethic with understanding of business demands Excellent technology skills for enhancing role productivity What sets this company apart: Our client is a leading global financial services firm providing a wide range of investment banking, securities, investment management and wealth management services. They are a market leader with a strong team ethic and values rooted in integrity and excellence. They offer a superior foundation for building a professional career, balancing personal lifestyles, perspectives and needs as part of their culture. Their commitment to providing outstanding long-term investment performance and service to a diverse client base sets them apart in the industry. What's next: Ready to take the next step in your career? Apply now! Apply today by clicking on the link. Our Recruitment Delivery Team are committed to offering an inclusive recruitment experience to all candidates. If you require any accommodations or adjustments as a result of disability, impairment, or health condition, please do not hesitate to let me know by emailing gscemeaedi @ resourcesolutions .com
? Exciting opportunity - Executive Assistant - Advertised by Office Angels Liverpool Street ? Are you an experienced Executive Assistant looking for your next challenge? Our client, a renowned global organisation in the Recruitment industry, is seeking a dynamic and proactive individual to join their team as an Executive Assistant. ?? Location: Based in the vibrant area of Spitalfields, London, our client's office is conveniently located just a short 7-minute walk from London Liverpool Street train station. ? Start Date: August 5, 2024 ? Contract Length: 12 months, fixed term ?? Salary: £55,000 - £60,000 discretionary bonus, business performance related ?? The Role: As an Executive Assistant, you will directly support the 3 Senior Leaders providing comprehensive secretarial and administrative support. Acting as their first point of contact, you will be responsible for managing their schedule, arranging appointments, and handling incoming communications. In addition, you will be involved in various tasks such as producing documents, conducting research, and managing all travel arrangements. ? About our client: Our client is a leading player in the Recruitment industry, with a strong presence globally. Join their team and become part of a dynamic and diverse organisation dedicated to achieving success. ? Key Responsibilities: Juggle the varying needs of 3 Senior Leaders aligned with our client's organisational requirements Manage and maintain schedules, appointments, and travel arrangements Produce high-quality documents, board meeting notes and presentations Conduct research to support strategic decision-making Collaborate with internal departments to ensure seamless operations Uphold confidentiality and discretion in handling sensitive information ?? Desired Skills and Experience: Strong organisational skills and attention to detail Excellent multitasking abilities and the ability to prioritise effectively Exceptional written and verbal communication skills Good numeracy skills and proficiency in MS Office Ability to adapt to the varying needs of the Regional President, Vice President and Regional Head of Finance Ability to work autonomously and meet deadlines Previous experience as an Executive Assistant preferred ? Employee Perks: Health insurance to keep you covered and carefree Hybrid and remote working options for a flexible work-life balance Wellbeing support to help you maintain a healthy lifestyle Pension contribution matching to secure your future Employee discounts to enjoy a range of benefits If you're ready to take on this exciting opportunity and provide exceptional support to our client's Regional President, Vice President and Regional Head of Finance, apply now! Join our client's team and be part of a thriving and diverse organisation. #ExecutiveAssistant #London #Recruitment ????? Advertised by Office Angels Liverpool Street. Please email with your CV! For the purposes of the Regulations, please note that Office Angels is operating as a recruitment agency. We are an equal opportunities employer. Office Angels is an employment consultancy. We put expertise, energy, and enthusiasm into improving everyone's chance of being part of the workplace. We respect and appreciate people of all ethnicities, generations, religious beliefs, sexual orientations, gender identities, and more. We do this by showcasing their talents, skills, and unique experience in an inclusive environment that helps them thrive. If you require reasonable adjustments at any stage, please let us know and we will be happy to support you. Office Angels acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. Office Angels UK is an Equal Opportunities Employer. By applying for this role your details will be submitted to Office Angels. Our Candidate Privacy Information Statement explaining how we will use your information is available on our website.
Legal Executive Assistant - Global Transactions / Corporate Finance (initial 12 month contract) Salary up to £60,000 excellent Benefits This role is supporting 2 busy and dynamic Partners who are seeking an established Executive Assistant who has experience of complex travel arranging, dealing with ever changing diaries and Billing. Duties: Proactive in-box and diary management. Ability to act on behalf of stakeholder and first point of contact. Effective gate-keeping, forward planning and scheduling. Proactive flagging and escalation of priority emails. Draft high-quality correspondence and communicating on stakeholder behalf. Preparation and timely circulation of agendas, materials, minutes/actions, monitor and follow up of actions. Highlight priorities and conflicts to stakeholder, source delegates. Communicate with clients directly, screening calls and providing responses, including resolving and/or directing enquiries/requests to more appropriate areas in the firm. Management of effective Outlook filing system and firm e-filing protocols. Oversee progress of meeting logistics delegated to AC e.g. room set-up, refreshments, AV etc. Utilise the firm travel agent platform to arrange complex travel, VISAs, itineraries. Project management and ownership of tasks delegated to AC as appropriate. Support limited personal and partnership administration with external advisor activity e.g. charities, Boards etc. Attend meetings with stakeholders if required to take meeting minutes; proactive follow up on action points. Matter management Provide client and matter relationship support such as client contact, arranging and attending meetings, taking minutes, producing actions. Draft client engagement letters. Create and maintain holiday charts for matter/project teams. Draft and track submission of Experience Capture Forms at matter close. Liaise with AC for tasks such as risk checks, CMOs (Client Matter Opening), Matter/project distribution lists, Workspace access, set up of matter work streams and phases. Financial management Arrange WIP updates and billing cycles according to client matter requirements. Ensure knowledge and recording of client/matter fee deals and discount rates for billing purposes. Work with Billing team to proactively manage WIP and attend routine WIP meetings with stakeholders. Communicate regular fee updates as appropriate. Prepare personalised letters to accompany client invoices when required. Assist with bad debt management and communicate with clients regarding bad debt as required. Monitor local budgets and cost schedules. Liaise with AC for tasks such as: raising proformas, processing invoices/POs, time recording (ensuring application of correct phases and detailed narratives), 1st draft bill narrative edits (review work once complete), write off actions, WIP reports. Marketing and Business Development (MBD) and Events Act as key client contact. Proactive upward management of business development and other firm-wide initiatives. Utilise Salesforce to maintain client contacts and client programme activities, and track deal activity. Research prospective clients and draft capability statements and other supporting collateral for more speculative opportunities. Support with 1st stage draft pitch documents, working with the pitch team as required. Support with organisation of internal and external events, hearings, conferences etc, utilising the Events team and delegating to AC as appropriate. Key requirements Excellent academic background educated to graduate level or has equivalent professional experience. Advanced Microsoft Office skills. A thorough understanding of working in a professional, service driven environment and of stakeholder/client/business confidentiality and discretion. Excellent communication skills and ability to interact at all levels. Strong organisational skills and excellent attention to detail. A strong team player, able to work within a team or independently. A degree of flexibility around working hours is expected with this role.