______________________
___________________
_____________________
_____________________
_____________________
________________________
_____________________
________________________
_____________________
_____________________
Business Manager Management Our client is seeking an experienced Office Manager/Business Manager to be accountable for all administration of their four business units ensuring efficiency and overseeing administrative activities that facilitate the smooth running of the office environment, supervising the business administrator, organising people, information and resources. Administration overview The successful candidate will be responsible for leading the administration of the four business units. Commercial, IT & Op's, Finance and HR and the management of Quality Control, Quality Assurance of ISO27001 & ISO9001 framework. You will be responsible for policy, process and control implementation, monitoring and adherence using the Policy, Process and Control spreadsheet, including document control (formatting, version control, filing and maintenance). You will also be responsible for the Health & Safety Policy and supporting processes and controls as well as supporting the Monthly Management and Board Meetings by taking minutes, and ensuring information is prepared and accurate ahead of reporting requirements for the meetings. The role will also include the management of Onboarding and Offboarding of Internal and External resources. You will be responsible for Office Environment management and Client Relationship Management (CRM) maintenance. Commercial You will minute the Monthly Management meeting and manage the Management Action Log, sense check and proofread commercial proposals, final reports, business and marketing literature and manage the Commercial administration through the engagement lifecycle. You will be reporting CRM and manage and support internal and external events to include webinars, exhibitions and client meetings. IT & Op's This will include the management of ISO framework and reporting, management of MS Dynamics System implementation and point of contact for Go Live (super user) as well as management of key suppliers. Finance / procurement You will support the Finance Manager including the administration of Accounts Payable and record keeping. HR This part of the role will include the management of Onboarding and Offboarding of Internal and External resources, management of the Health & Safety Policy and supporting processes and controls and management of the Business Administrator & Self Additional duties Fire Marshall - (training provided) First Aider - (training provided) Health and Safety Manager (training provided) Skills You will be reliable and discrete as you will often deal with confidential matters. You will have a growth mindset and be intellectually curious always and everywhere. You will have excellent organisational and time management skills as well as attention to details and strong IT, administrative, research and management reporting skills. You will have a strong knowledge of Microsoft Office Suite (Word, PowerPoint, Excel, Outlook, SharePoint) and Pipedrive and Quickbooks an advantage. You will have excellent interpersonal, oral and written communication skills with the ability to converse at senior level and strong negotiation and relationship building skills. Project management skills are also required. Monday - Friday, 9am - 5.30pm and office based. £50.000P.A.
Summary: Our Client in the Decarbonisation space is looking for an innovative and proactive Business Manager to provide a high level of support to the Delivery Management Team (DMT) in the coordination and management of a large customer facing delivery team. Ensuring that effective planning and administrative systems to support the management of the team's core activities are in place and maintained efficiently and effectively. You'll be driven, proactive, resourceful and be able to make decisions under pressure. You will have excellent communication, interpersonal and problem-solving skills, being able to share information with the DMT, the wider team and other internal and external stakeholders efficiently and effectively. Key Responsibilities: Support the DMT by coordinating the tracking of and production of reports on key metrics such as KPIs, budget spending, forecasts and key risks. Coordinate the production of key reports such as Executive Team paper and Board reports. Manage information flow across the Delivery team in a timely and accurate manner. Act on behalf of the DMT to ensure that key actions are carried out by the wider team. Maintain effective filing and data storage including emails and retrieval systems ensuring the needs of the DMT are met Provide support for Core Delivery meetings, ensuring meetings are properly arranged and serviced. This will include drafting agendas, collating papers and reports, taking minutes and following up action points as necessary. Maintain effective filing and data storage including emails and retrieval systems ensuring the needs of the DMT are met. Format information for internal and external communication - memos, emails, presentations and reports. Screen and direct enquiries and distribute correspondence Key Skills and Competencies: Ability to communicate effectively orally and in writing with a wide variety of types and levels of contact. Have a flexible approach to work and be receptive to change Experience as an Executive Assistant, Personal Assistant or similar role. Able to work to tight deadlines and under pressure. Ability to successfully manage formal committee meetings. Level 3 Diploma in Business administration or equivalent. Outstanding organisational and time management skills
Ideas People Trust We're BDO. An accountancy and business advisory firm, providing the advice and solutions entrepreneurial organisations need to navigate today's changing world. We work with the companies that are Britain's economic engine ambitious, entrepreneurially-spirited and high-growth businesses that fuel the economy - and directly advise the owners and management teams that lead them. We'll broaden your horizons Working with every department at BDO, our Finance team helps us meet relevant legal requirements that ensure our firm operates effectively in a tightly-regulated field. They implement strategies that help us innovate like combining new technology with traditional financial processes to make us even more digital. As part of this friendly team, you'll enjoy flexible hours and have opportunities to take responsibility for the delivery of quality work. With your colleagues behind you, you'll embrace change, new ideas and have an impact on the future of our firm. We'll help you succeed Leading organisations trust us because of the quality of our advice. That quality grows from a thorough understanding of their business, and that understanding comes from working closely with them and building long-lasting relationships. You'll be someone who is both comfortable working proactively and managing your own tasks, as well as confident collaborating with others and communicating regularly with senior managers, directors, and BDO's partners to help businesses effectively. You'll be encouraged to identify and draw attention to opportunities for enhancing our delivery and providing additional services to organisations we work with. The purpose of this role is to provide high quality financial support to our PMD and SSC community, whilst actively ensuring that all infrastructure cost actuals, budgets and forecasts are accurate and reported in a timely manner. In this challenging and rewarding role you'll also: Maintain accounting schedules that result in accurate journal postings. Understand variances to Budget and Prior Year ahead of month end close. Provide accurate, timely management reporting at the appropriate level of detail, ensuring these reports reach all key stakeholders. Prepare allocated balance sheet reconciliations including firm wide accruals and prepayments, accurately and on time, capturing and communicating risks and opportunities to appropriate stakeholders. Be the first point of contact and key business partner to the SSC business. Be responsible for the accurate and timely posting of the SSC Recharge mechanism. Attend monthly LT meetingsfor PMD's as directed by the PMD Management Accounts Manager to present financial results, highlight variances and discuss future risks and opportunities. Support the PMD's in their preparation of annual budgets and half year forecasts. Assist in the implementation of key financial and reporting processes where necessary. Establish, maintain and post month end journals. Perform other ad-hoc financial work as required. Assist with basic day-to-day related queries from the business. You'll be someone with: Actively studying towards ACCA qualification or equivalent. Proven experience in a similar accounts function. Analytical and numerical ability - able to analyse and interpret data. Excellent planning and organising skills - able to manage multiple tasks effectively. The ability to prioritise own workload to meet business needs. Experience with explaining financial information to people with less accounting knowledge. Attention to detail when producing data, reports, or other analysis. You'll be able to be yourself; we'll recognise and value you for who you are and celebrate and reward your contributions to the business. We're committed to agile working, and we offer every colleague the opportunity to work in ways that suit you, your teams, and the task at hand. At BDO, we'll help you achieve your personal goals and career ambitions, and we have programmes, resources, and frameworks that provide clarity and structure around career development. We're in it together Mutual support and respect is one of BDO's core values and we're proud of our distinctive, people-centred culture. From informal success conversations to formal mentoring and coaching, we'll support you at every stage in your career, whatever your personal and professional needs. Our agile working framework helps us stay connected, bringing teams together where and when it counts so they can share ideas and help one another. At BDO, you'll always have access to the people and resources you need to do your best work. We know that collaboration is the key to creating value for the companies we work with and satisfying experiences for our colleagues, so we've invested in state-of-the-art collaboration spaces in our offices. BDO's people represent a wealth of knowledge and expertise, and we'll encourage you to build your network, work alongside others, and share your skills and experiences. With a range of multidisciplinary events and dedicated resources, you'll never stop learning at BDO. We're looking forward to the future At BDO, we help entrepreneurial businesses to succeed, fuelling the UK economy. Our success is powered by our people, which is why we're always finding new ways to invest in you. Across the UK thousands of unique minds continue to come together to help companies we work with to achieve their ambitions We've got a clear purpose, and we're confident in our future, because we're adapting and evolving to build on our strengths, ensuring we continue to find the right combination of global reach, integrity and expertise. We shape the future together with openness and clarity, because we believe in empowering people to think creatively about how we can do things better. #LI-JB1 #RD-JB1 #TJ-JB1