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My city based client are currently looking for an Accounts Payable Cashier to join their team on a 12 month maternity FTC. Duties: Office Accounting: Processing cheques for banking and funds received direct into the office account. Liaising with Credit Control to resolve any unidentified receipts and producing daily bill receipts reports Collating partner and staff expense claims, ensuring appropriate approval and supporting paperwork. Approving expense claims in the firm's practice management system, ensuring correct allocation of expenditure and accuracy of VAT recovery. Processing weekly expenses payment run in line with internal service level agreements. Rejecting inaccurate expense claims ensuring appropriate explanation provided, to enable claim to be amended and resubmitted accurately. Administering incomplete expense claims, using exception reporting. Processing urgent office account payments and debtor refunds. Liaising with partners/authorised signatories to ensure payments are approved Processing business credit card expenditure and disbursement re-charges. Processing and reconciling office petty cash. Client accounting Maintaining compliance of the ICAEW Clients' Money Regulations, through the application of firm's client account processes. Processing new client account requests and setting the accounts up with the bank Processing cheques for banking and funds received direct into the client account. Maintaining the client account direct debits and standing orders register. Collating payment requests, ensuring sufficient funds and appropriate approval. Setting up electronic payments through the firm's banking portal and processing to the finance system. Ensuring payments are approved and released by the bank in line with required deadlines. Posting interest received and producing client ledger statements. Resolving client accounting queries, escalating any contentious issues to the attention of the manager Accounts Payable Managing and maintaining an accurate purchase ledger. Administering the set-up of new suppliers within the finance system. Managing outstanding purchase orders within the firm's finance system. Matching supplier PO invoices to approved purchase orders. Ensuring non-PO invoices are approved and posted in line with firm's policy/authorisation limits. Checking bank details for invoices received against information held within the firm's finance system. Administering the dual verification of bank details in line with firm's policy Identifying and processing urgent office account payments. Processing the weekly purchase ledger payment run and distributing remittance advices. Liaising with partners/authorised signatories to ensure payments are approved Reconciling supplier statements Reviewing unallocated AP items and aged creditor report, to ensure entries are matched or resolved without delay. Skills & Qualifications: Previous experience in a similar role Good computer literacy and understanding of relevant software. Ability to work to specified standards, service levels, and timeframes. Effective communication skills and the ability to build strong working relationships. Organised Good decision-making skills Collaborative mindset with a focus on building partnerships and working as part of a team. Chrome River and Elite or Aderant experience The role is hybrid.
Job Title: Legal Cashier Department: Finance Job Location: London / hybrid Contract Type: Permanent Our client, a leading international law firm with over 700 lawyers working globally, are looking for an experienced Legal Cashier to join their busy Cashiers' team and support the Client Account Manager with the efficient management of client funds relating to the specific group. Key Responsibilities - To assist the Client Accounting Manager with the following: ? Updating client account records and statements for clients. ? Liaising with partners and associates to resolve queries and ensuring balances are returned to clients at the end of a matter. ? Posting client transactions to Elite 3E. ? Assisting with the quarterly reporting to all clients/brokers. ? Posting and verifying payments on the online banking platform. ? Processing client to office bill payments. ? Any other ad hoc duties as may be required. Experience Required A minimum of three years' legal cashiering experience. Good knowledge of SRA Accounts Rules. Experience of dealing with residual balances ideal. Experience in an international environment and on-line international payments advantageous. Accurate keyboard skills. Computer literate, with good knowledge of MS Office. Good communication skills, both verbal and written. Customer focus; willingness and ability to deal with enquiries from budget holders and suppliers in a confident, efficient and friendly manner.
My client a medium sized City law firm are currently looking for a permanent Senior Legal Cashier to join their team on a permanent basis. The role will be assisting the New York office in all aspects of book-keeping, cashing and billing. Duties: Undertake daily banking functions including processing transactions for both client and office accounts. Prepare and process cheques and bank transfers, ensuring accurate posting of transactions. Processing of disbursements to office and matter ledgers (including reconciling the credit card disbursements) Handle bank reconciliations and resolve any discrepancies promptly. Manage purchase ledger processing and electronic filing. Conduct monthly billing and address residual balances. Provide daily updates to the New York office regarding cash received. Collaborate with the New York team to review financial status reports and close month end. Requirements Proficient in bank reconciliation and bookkeeping. Previous working experience in a legal cashier role Familiarity with SRA rules regarding residual balances. Experience with Workflow (payment request) systems. (desirable) Purchase ledger knowledge and experience. Understanding of billing processes and international office coordination. Strong interpersonal and customer service skills with an excellent telephone manner. Enthusiastic, flexible, and proactive with the ability to work independently. Exceptional organisational skills and the ability to prioritise work effectively. Commitment to providing high-quality client care and service. Proficiency in MS Office and strong written and communication skills. Attention to detail and the ability to work under pressure. Maintain high standards of customer service and ensure all queries are dealt with efficiently. The role will be hybrid working (2 days in the office and 3 from home) after the probation period. Due to the role supporting the New York office there will be an element of flexibility required on the working hours, just so the candidate is available for queries from New York.