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Job Title: Administrative Assistant Location: Wantage Salary: Grade 6. £12.80 per hour. Actual salary £8,956.40 (based on 16 hours/term time only), up to £13,434.60 (based on 24 hours/term time only) Job Type: Part time - Permanent (term time only): 16-24 hours per week, flexible school hours by arrangement Reporting To: Headteacher Start Date: ASAP Closing Date: Applications will be considered upon receipt and interviews arranged accordingly. About Us: Fitzwaryn School is a very friendly and extremely successful school for children and young people aged 3-19 years. Our pupils have a range of learning difficulties, including moderate and severe learning difficulties, PMLD and autism. The school was judged Outstanding by OFSTED in all areas in May 2022. The school is part of The Propeller Academy Trust. Main Purpose: We are looking for a skilled and experienced Administration Assistant You will be the initial point of contact for incoming phone calls, visitors, parents, and students. The school office is a busy, dynamic setting where no two days are the same We are looking for someone who has excellent, written, communication, and organisation skills with the ability to be able to relate to parents, colleagues, and learners to build positive ongoing relationships In addition, you will also support the school by providing a flexible, productive, and responsive administrative service, so versatility and resourcefulness is essential This Job description is not exhaustive but outlines the main requirements. Please click on the APPLY button where you will be emailed a copy of the application form to complete and return via email. Please note CVs alone will not be accepted. Candidates with relevant experience or job titles of: Admin Assistant, Office Assistant, Office Administrator, Executive Assistant, Personal Assistant, Receptionist, Secretary, Office Support, General Admin, may also be considered for this position. The Propeller Academy Trust is committed to creating a diverse workforce. We will consider all qualified applicants for employment without regard to sex, race, religion, belief, sexual orientation, gender reassignment, pregnancy, maternity, age, disability, marriage, or civil partnership. The Propeller Academy Trust and its member schools are committed to safeguarding and promoting the welfare of all children and young people according to child protection and safeguarding guidelines. We expect all staff and volunteers to share in this commitment. This post is classed as having a high degree of contact with children or vulnerable adults and is exempt from the Rehabilitation of Offenders Act 1974. All post holders are subject to the necessary pre-employment check, including a satisfactory Enhanced Disclosure and Barring Service (DBS) Check, including a Child/Adult's Barred List check (where applicable to the role in question). Additionally, shortlisted candidates will be subject to online searches for publicly available information.
POST TITLE: Office Manager/PA DEPARTMENT: Memoria Group HOURS: Full-time (40 hours a week) RESPONSIBLE TO: Deputy CEO SALARY: £35,000 per annum Job Purpose To provide administrative support to the Deputy CEO with management of certain key functions for the business Outline of Primary Duties PA/EA Duties Provide diary management support to the Deputy CEO of Memoria Ltd Report writing / reviews Support construction process for new crematoria and COLC. Provide administrative support to all online memorial sales Book venues, meetings and events Provide administrative support to all Memoria board meetings including preparation and management of monthly board packs. Take meeting minutes as required Assist Deputy CEO with private engagements, personal shopping and medical appointments Complete general research tasks both in industry and non-industry related tasks. Organise travel support for all senior and relief managers. Supporting our planning team with all administrative tasks to do with planning applications, legal challenges etc. Support directors with the compiling of monthly expense claims. Marketing Duties Assist with the management of website content Assist any change to marketing material - managing the sign off process Work closely with Senior team to ensure that content is appropriate Office Management Duties Assist with the management of the Company fleet including: o Insurance o Servicing o Fuel card allocation o Tolls and charges Ensure that the office has supplies for catering, cleaning etc Manage any requirements for building maintenance Manage off-site archiving process Authorising invoices for cleaners, archiving Key Competencies High level of Word, Excel and systems experience Good communication skills Initiative and the ability to prioritise / manage own workload Adaptability Integrity, sensitivity and commitment Attention to detail
Office Administrator Job Type: Temporary (3-month period) Potential to become permanent Location: Oxford Working Hours: 30-37.5 hours per week, Mon-Fri 09:00 17:00 Salary: £13.50 - £15.00 per hour We are seeking an experienced Office Administrator to assist with the day-to-day operations of our main office site in Oxford. The successful candidate will work closely with the Office Manager, Company Director, and the Finance Manager, as well as liaise with team members across various locations and handle back-office administration for my clients international businesses. Day to Day of the role: Open, sort, and distribute incoming correspondence. Collate sales data for monthly sales reports. Manage bookings for hotels and restaurants. Coordinate with contractors for property management tasks. Process company credit card expenses and submit them for approval. Enter bills into the accounting system (XERO/Exact), handling a high volume of purchase invoices. Liaise with staff in Belgium to confirm orders and resolve issues, using IT systems for cross-referencing. Order IT equipment and hardware. Liaise with insurance brokers for Belgian insurance policies. Set up and order business cards for the offices. Send invoices by email and post, and follow up on unpaid invoices. Manage printing and scanning of documents. Assist with calendar management when required. Update and maintain the filing system (Office 365). Collate documents for the accountant for VAT-Return and yearly accounts. Contact suppliers as needed and resolve administrative problems and inquiries. Required Skills & Qualifications: Previous administrative experience. Demonstrated knowledge of office management systems and procedures. Proven ability to work independently and take initiative. Excellent communication skills in written and verbal English. Proficiency in MS Office (Word, Excel, PowerPoint) and Office 365. Strong planning, organising, and prioritising abilities. Attention to detail and accuracy, with a customer service orientation. Flexibility, adaptability, and a strong sense of teamwork. Desirable: Experience with an accounting system or ERP, and previous experience in a managerial/assistant managerial role. Benefits: Opportunity to work with a dynamic international team. Exposure to a variety of administrative tasks and international business operations. Competitive temporary salary. Opportunity for the role to become permanent. Hybrid working after training period. If you are interested in this opportunity and would like to be considered, please apply now! We look forward to hearing from you soon!
Our mission at Response is to enable people of all ages to live a more fulfilled life by providing excellent mental health services, housing, and supported living. Repairs Administrator - £26,500 - £29,500 per annum (Salaries vary depending on experiences) Hours- 37 hours per week, Monday Friday Service- Housing & Property Location- ODS, Horspath Road, Cowley, Oxon, OX4 2RH What You'll Be Doing: We are looking for anenthusiastic and highly motivated Administrator to join our dedicated Maintenance team within Housing & Property at Response. The Housing team focuses on all aspects of tenancy sustainment and the Property team focus on all day-to-day repairs, planned improvements and cyclical compliance work. This position is suited to someone who wants to utilise their administration skills in a busy and supportive workplace for an organisation that are committed to improving the lives of others. Overall job responsibility - Further detail can be viewed in the Job Description. Some of the core duties include: Being the first point of contact and delivering excellent customer service for all Housing & Property queries Maintaining the Repairs Mailbox on Outlook and responding to queries within a designated timeframe as outlined Monitoring of the main Housing & Property phone line used by support staff and residents to report any queries, Anti-social behaviour, urgent and non-urgent repairs. Using the company system to log and raise repair requests and assign to internal operative/external contractor, within agreed KPI's. To work as a cohesive unit with other Repairs Administrators Provide effective communication across the Housing and Property department. Ensure accurate and consistent record keeping through housing management systems. Ensuring confidentiality and compliance with GDPR regulations Working closely with other Response admin teams to ensure flow of cross departmental information and consistent application of Response processes and procedures. The Successful Applicant: Our main priority is to find people who can live our values every day Caring, Safe, Creative and Aspirational. We provide excellent training on everything else, but we do ask that you have: GCSE's in English and Maths (or equivalent). Understanding and experience of working in an office environment. Experience in working with all MS Office packages, including excel. Experience working to strict deadlines without compromising content and service. Good communication skills, written, verbal and listening. Strong planning, organisational and time management skills Ability to work as part of a team Ability to work safely and responsibly without direct supervision and on own initiative. Able to handle confidential information appropriately. Flexible approach to working hours. Strong relationship building skills and to be able to build trusting and honest relationships quickly. What We Offer: 25 days annual leave and standard bank and public holidays Blue Light card and other discounted shopping Employee Assistance Plan - with access to free counselling Cycle to Work Scheme? Enhanced family friendly leave Flexible and agile working opportunities (role dependent) Professional qualification sponsorship and study leave £500 refer a friend bonus scheme? Optional health cash care plan with money off prescriptions and treatments Wellbeing hub and mental wellbeing support app approved by NHS Free flu jabs Free DBS application If this Repairs Administrator position sounds like the role for you then please click Apply' today! We would love to hear from you! This vacancy may close early. To learn more about Response and what we do, please visit our website: Response Mental Health Care & Support. All our roles require a DBS check, two references from most recent employers and you must have the right to work in the UK Unfortunately, Response are not able to offer sponsorship under the points based system. Should you apply for the role and require sponsorship, you will be withdrawn from the recruitment process. Our employees and clients come from all over the world, we proudly promote a friendly and inclusive culture and are registered as a Disability Confident Employer.