POST TITLE: Office Manager/PA
DEPARTMENT: Memoria Group
HOURS: Full-time (40 hours a week)
RESPONSIBLE TO: Deputy CEO
SALARY: £35,000 per annum
Job Purpose
To provide administrative support to the Deputy CEO with management of certain key functions for the business
Outline of Primary Duties
PA/EA Duties
- Provide diary management support to the Deputy CEO of Memoria Ltd
- Report writing / reviews
- Support construction process for new crematoria and COLC.
- Provide administrative support to all online memorial sales
- Book venues, meetings and events
- Provide administrative support to all Memoria board meetings including preparation and management of monthly board packs.
- Take meeting minutes as required
- Assist Deputy CEO with private engagements, personal shopping and medical appointments
- Complete general research tasks both in industry and non-industry related tasks.
- Organise travel support for all senior and relief managers.
- Supporting our planning team with all administrative tasks to do with planning applications, legal challenges etc.
- Support directors with the compiling of monthly expense claims.
Marketing Duties
- Assist with the management of website content
- Assist any change to marketing material - managing the sign off process
- Work closely with Senior team to ensure that content is appropriate
Office Management Duties
- Assist with the management of the Company fleet including:
o Insurance
o Servicing
o Fuel card allocation
o Tolls and charges
- Ensure that the office has supplies for catering, cleaning etc
- Manage any requirements for building maintenance
- Manage off-site archiving process
- Authorising invoices for cleaners, archiving
Key Competencies
- High level of Word, Excel and systems experience
- Good communication skills
- Initiative and the ability to prioritise / manage own workload
- Adaptability
- Integrity, sensitivity and commitment
- Attention to detail