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My client is searching for a Conveyancing Legal Secretary to join their growing firm based in Sittingbourne, Kent. Purpose To assist and support fee earners with secretarial and administrative duties. Duties Audio and copy typing all correspondence to include letters, legal forms (Oyez) and quotes. Answer the telephone in a polite and efficient manner. Undertake administrative duties such as photocopying and updating client details. Filing correspondence and ensuring files are kept up to date. Arranging appointments and dealing with clients. Access and input data onto the firm's client case management system. Work as part of a team with other secretarial colleagues, assisting with secretarial and telephone cover when required. Handle all confidential information discreetly. The Candidate Proven experience working as a Conveyancing Legal Secretary. Excellent technical skills which include a fast and accurate typing speed. The ability to manage a busy workload with minimal supervision and meet tight deadlines. Good communication skills and a confident, friendly and outgoing manner both over the phone and in person. Attention to detail. A good working knowledge of Word is essential. Benefits Competitive Salary Progression available Training and Development Part time Should you have any questions or wish to apply please do not hesitate to contact Clear Legal and Financial Recruitment Please Note: Due to the number of applications we receive we may be unable to respond to every application directly. If you have not heard from us within 3 working days, please assume your application has been unsuccessful.
Permanent full-time role (office based in Sittingbourne, Kent - excellent transport links - approx. 1.3miles from the Train Station) Job Overview This is an exciting opportunity to be part of a Commercial retail supply environment and join a small but productive team, where you will be an integral member. This is a varied position that offers administrative support to the National Accounts team who look after our retail customers. The role requires good organisational skills, the ability to help manage multiple concurrent tasks to achieve deadlines and a keen eye for detail. This role requires someone with energy and enthusiasm to join our team and help us deliver for our 'household name' customers. You will need to learn our customers' ranges and business, be able to help support our Account Managers, and be responsible for offering administrative support to help achieve the team's financial sales targets. A big part of the role is developing relationships with our customers to help ensure that we're supplying product ranges to meet their needs. You will be working on tasks to ensure new product additions are listed and successfully launched on time. The successful candidate will be highly organised with good administration and IT skills, you'll be a confident communicator and able to build rapport with both customers and colleagues. Key Responsibilities Support with admin tasks as required, for example, raising customer orders onto the system, product setup for online customers, organising meeting preparation, help with showroom preparation, organising travel, attending meetings and taking follow up notes. To support development projects through our internal processes to meet customer expectations, ensuring timely and complete communication and information for all supporting departments. To manage product lifecycle with our Supply Chain team and the customer, this will involve implementing new product selections, ensuring we deliver to the required lead times and maintaining stock to support sales Effective data management especially the input, accuracy and maintenance of complete pricing and customer data Co-ordinating product samples as they arrive, ensuring that they go through all the different departments design checks, testing, photography and then showroom - or sent direct to customer. Support the National Accounts team in responding to ad hoc customer enquiries Experience: Proficient in Excel Able to multitask across different projects and tasks Good working knowledge of Microsoft packages - experience of Microsoft Navision is an advantage Exceptionally high standards with meticulous attention to detail Excellent communication skills (both written and verbal) A self-starter with a positive, enthusiastic 'can do' attitude and a down to earth approachable manner A problem solver with the ability to assume responsibility and act on own initiative A flexible team player with the ability to work proactively Perks Working Hours Monday to Thursday 08:00 - 17:00 and Friday 08:00 to 16:00 with 45 minute lunch so 40.25 hrs per week 23 days holiday increasing to 28 after 5 years Auto enrolment pension scheme Excellent staff discount
Accounts Receivable We are currently seeking a detail-oriented Accounts Receivable Assistant to become an integral part of our clients finance team. The successful candidate will be responsible for raising invoices and maintaining accurate records using the ERP system, Prophet, to support our accounts receivable operations. Day-to-day of the role: Generate and issue invoices with precision and timeliness using the ERP system, Prophet. Ensure accurate pricing of packing jobs within Prophet, verifying all rates are applied correctly for proper revenue charging. Process invoices efficiently, adhering to company policies and procedures. Maintain well-organised records of invoicing activity, payments, and customer information. Work collaboratively with the finance team to resolve any invoicing discrepancies and handle customer inquiries. Assist with reconciling accounts receivable transactions and preparing relevant reports. Utilise Prophet to keep customer accounts up-to-date and monitor payment statuses. Contribute to month-end and year-end accounting processes related to accounts receivable. Stay abreast of updates in accounting standards and regulations that impact invoicing and accounts receivable. Provide administrative support to the finance team as necessary. Required Skills & Qualifications: Experience in an accounts receivable or finance-related role is preferred. Proficiency in using ERP systems, with a strong preference for experience with Prophet. Exceptional attention to detail and a commitment to accuracy in data entry. Excellent organisational and time management skills. Strong communication and interpersonal skills. Ability to work autonomously and as part of a team. Knowledge of basic accounting principles and practices. Benefits: Competitive salary. Opportunity to work with a dynamic finance team. Professional development in the use of ERP systems and finance operations. To apply for the Accounts Receivable Assistant position, please submit your CV and cover letter detailing your relevant experience and proficiency with ERP systems, particularly Prophet, if applicable.