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Private Client Legal Assistant BCR/JH/1112 Walsall £22,500 Bell Cornwall is currently seeking a dedicated and efficient Private Client Legal Secretary with a strong background in admin support to join our client's team. This role involves providing comprehensive secretarial and administrative support to Fee Earners, alongside managing reception duties to ensure the firm operates at maximum efficiency. The ideal candidate will possess strong organisational and communication skills, with a commitment to maintaining high standards of client care. Key Duties Manage the diary of Fee Earners, arranging meetings and appointments. Handle routine client correspondence and address queries promptly. Provide professional assistance to clients both in person and over the telephone. Maintain accurate client records on the firm's database, ensuring all communications and file notes are systematically recorded. Produce and mail client correspondence and enclosures, including billing documents. Ensure strict confidentiality of all client and firm information and documentation. Oversee the maintenance of client hard copy files, including copying, storage, and retrieval of information. Manage financial tasks such as dealing with completion funds/slips, ordering documents from the Land Registry, handling search requests and payments, completing Stamp Duty processes, and ensuring cleared balances before account closures. Request payments and record receipts of client monies. Coordinate searches, reports, and other necessary information as requested by fee earners. Handle office duties such as organising post, running errands to the post office, and general clerical tasks including typing, photocopying, filing, and managing emails and faxes. Adhere to safety protocols in line with the Health and Safety at Work Act. Undertake additional tasks and responsibilities as requested by the firm. Key Criteria Proven experience in secretarial and administrative roles, preferably within a legal or professional services environment. Excellent organisational skills and the ability to multitask effectively. Strong communication skills and a professional demeanour in dealing with clients. Familiarity with legal documentation and compliance requirements is highly beneficial. Ability to handle sensitive information with the highest degree of integrity and confidentiality. Additional Information Hours: Monday to Friday, 09:00 - 17:15 Holiday: 25 days plus Bank Holidays Salary: Dependent on experience This position offers the chance to be an integral part of a dynamic team, providing essential support that contributes to the smooth and effective functioning of the firm. If you are a detail-oriented professional looking to further your career in a supportive and engaging environment, apply now through Bell Cornwall Recruitment for the role of Secretary. Interested? Please click the 'APPLY' button now! BCR aim to get back to all successful applicants within 24 hours however if you have not received a response within this period then it may be that your application has been unsuccessful. BELL CORNWALL RECRUITMENT We want to make finding a job that you will love as effortless as possible and can offer evening appointments to fit around your working life. Love Work Be Happy Follow BCR on Twitter @LoveWorkBeHappy to view all of the latest jobs. (For the purposes of recruiting for this vacancy Bell Cornwall Recruitment is acting as a recruitment agency. Bell Cornwall Recruitment is an equal opportunities employer who welcomes applications from all age groups) PA/Executive Assistants, Secretarial, Reception, Administration, Marketing, IT, HR, Law, Finance, Customer Services, Sales
Job Title: Litigation Secretary Location: Birmingham Job Responsibilities: Litigation Solicitor Support: Collaborate closely with the Litigation Solicitor, providing comprehensive support to optimize their efficiency in handling legal matters. Legal Document Typing and Filing: Utilize your expertise to accurately type and file legal documents, ensuring meticulous organization and adherence to procedural requirements. Case Management Correspondence: Leverage our advanced case management system to prepare detailed and precise legal correspondence, maintaining a streamlined and efficient workflow. Client Interaction Excellence: Attend to clients with professionalism and empathy, both over the telephone and in person, addressing queries and fostering positive client relationships. Filing Systems Administration: Take charge of the administration of filing systems, encompassing daily filing tasks and managing the complete life cycle of client files, from opening to closing, and ensuring their secure storage and retrieval. Mail Preparation and Dispatch: Systematically prepare mail and enclosures for dispatch, ensuring accuracy in document compilation and timely delivery. Document Management Coordination: Coordinate the scanning and photocopying of legal paperwork, maintaining an organized and accessible repository of documents for efficient retrieval. Versatile Duties and Responsibilities: Undertake a variety of duties and responsibilities as required, showcasing adaptability and a proactive approach to contribute to the overall success of the legal team. About the Person: To be a successful candidate for this role, the ideal candidate should possess the following attributes, skills, and experience: Litigation Department Experience: Demonstrate a solid background and knowledge of working within a Litigation department, showcasing an understanding of the nuances of legal proceedings. Bighand Workflow Management: Possess experience with Bighand Workflow Management, showcasing proficiency in utilizing legal technology for enhanced workflow efficiency. Initiative and Autonomy: Demonstrate a proactive approach by undertaking searches, ID checks, and other tasks on files without explicit dictation, showcasing initiative and autonomy. Speed and Accuracy: Maintain high levels of speed and accuracy in all tasks, recognizing the critical importance of precision in legal documentation. Effective Communication: Exhibit a good telephone manner and comfort in communicating with clients, demonstrating effective interpersonal skills. Organizational Prowess: Be highly organized, methodical, and adaptable, managing tasks and responsibilities with efficiency and attention to detail. Typing Skills: Possess strong typing skills to enhance productivity in document preparation and management.
Costs Clerk - Birmingham £25,000 - £28,000 I'm delighted to be working with a firm in Birmingham City Centre, who have been a client of ours for many years and who are currently going through a fantastic period of growth an expansion. As a result, they are keen to add a Costs Clerk to their team in Birmingham City Centre. Ideally, they would like to recruit a Costs Clerk with experience of working in a Law Costs environment. Duties of a Cost Clerk: Drafting Inter-Partes and Legal Aid bills for assessment Sending bills to paying party and following through assessment procedure to payment. Drafting replies to points of dispute Negotiating costs with paying party. Lodging bills at Court and the Legal Aid Agency for assessment. Monitoring performance of external costs draftsman in relation to turnaround times and work produced. Maintaining up to date excel spreadsheet of billing information. Ensuring prompt payment of finalised bills where payment is due from opponent. Checking bills drafted by costs assistants Undertaking other clerical and administrative duties as may reasonably be required from time to time. The Person: Experience of drafting inter partes and legal aid bills Experience of using CCMS to bill legal aid files Computer Literate High Level of numeracy and accuracy when dealing with figures. Attention to detail Knowledge of Excel, Word and Outlook Willing to learn new skills Quick learner Good Administrative background with experience of being able to manage and prioritise own workloads Legal Aid Agency rules for billing and costing of publicly funded files Court rules for lodging bills An understanding of the rules governing inter parte bills preparation Court costs assessment procedures Working in a publicly funded organisation If you are keen to be considered for this Costs Clerk role in Birmingham City Centre, please apply directly, call me for a confidential conversation today or send your CV to