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Position: Facilities Supervisor Department: Practice Support Location: St Albans/Radlett / £28k - £30k per year Hours: Full-time, 36.25 hrs per week, Monday to Friday (between 8:30am 6pm) Overview Our Client's focus is on delivering exceptional service to both our clients and our team. The Facilities Supervisor plays a pivotal role in ensuring a welcoming, clean, and well-organized office environment, crucial for providing excellent service. Key Responsibilities Facilities: Supervise the Facilities team, fostering a collaborative and supportive environment. Ensure the team meets the day-to-day needs of the business. Review supplier costs to optimize expenses. Ensure all visitors receive a warm and professional welcome. Monitor the facilities inbox and handle inquiries promptly. Assist with office moves and workstation setups, updating office floor plans as needed. Manage external contractors for cleaning and maintenance. Maintain cleanliness and tidiness of the building and communal areas. Transport items between offices and other locations when necessary. Cover reception duties in the absence of the receptionist. Property: Maintain the company property register and asset log. Ensure building safety, including regular fire alarm checks and evacuations. Support maintenance projects and update the site maintenance log. Conduct building inspections, identifying and reporting concerns. Administration Sort incoming office post and manage deliveries. Frank outgoing post and maintain the franking machine. Log incoming cheques and deposit them at the bank. Manage digital file storage and document destruction. Assist in locating and managing files and deeds. Check invoices and provide general administrative support as needed. Skills and Attributes Essential: Experience in team leadership. Proficient in MS Office. Strong written and verbal communication skills. Excellent organizational and time management skills. Attention to detail and accuracy. Ability to lift and move objects. Collaborative team player. Discretion and confidentiality. Committed to providing excellent service. Full, clean driving licence. Commitment to continual learning and development. Supportive and collaborative approach. Thank you for your interest in this vacancy, which is being advertised by Smart10 Recruitment Group, who are acting as an employment agency / business. Your application will be considered in competition with others and we will contact you within 3 working days if you have been shortlisted. Smart10 is a multi-award-winning specialist recruitment consultancy focused on the supply of temporary, contract and permanent placements across a select group of business sectors. In order to keep up to date and search for all our active jobs, please visit our website, like us on Facebook and follow us on Instagram or LinkedIn. Please refer to Smart10's Privacy Policy as to how we hold your data
Position: Facilities Supervisor Department: Practice Support Location: St Albans/Radlett / £28k - £30k per year Hours: Full-time, 36.25 hrs per week, Monday to Friday (between 8:30am - 6pm) Overview Our Client's focus is on delivering exceptional service to both our clients and our team. The Facilities Supervisor plays a pivotal role in ensuring a welcoming, clean, and well-organized office environment, crucial for providing excellent service. Key Responsibilities Facilities: Supervise the Facilities team, fostering a collaborative and supportive environment. Ensure the team meets the day-to-day needs of the business. Review supplier costs to optimize expenses. Ensure all visitors receive a warm and professional welcome. Monitor the facilities inbox and handle inquiries promptly. Assist with office moves and workstation setups, updating office floor plans as needed. Manage external contractors for cleaning and maintenance. Maintain cleanliness and tidiness of the building and communal areas. Transport items between offices and other locations when necessary. Cover reception duties in the absence of the receptionist. Property: Maintain the company property register and asset log. Ensure building safety, including regular fire alarm checks and evacuations. Support maintenance projects and update the site maintenance log. Conduct building inspections, identifying and reporting concerns. Administration Sort incoming office post and manage deliveries. Frank outgoing post and maintain the franking machine. Log incoming cheques and deposit them at the bank. Manage digital file storage and document destruction. Assist in locating and managing files and deeds. Check invoices and provide general administrative support as needed. Skills and Attributes Essential: Experience in team leadership. Proficient in MS Office. Strong written and verbal communication skills. Excellent organizational and time management skills. Attention to detail and accuracy. Ability to lift and move objects. Collaborative team player. Discretion and confidentiality. Committed to providing excellent service. Full, clean driving licence. Commitment to continual learning and development. Supportive and collaborative approach.
Benefits: Free parking 25 days of annual leave, in addition to bank holidays Private Pension plan Life Assurance Early finish at 1 pm on Fridays Key Responsibilities: Equipment Maintenance: Perform in-house Planned Preventative Maintenance (PPM) tasks for critical equipment, including generators, compressors, air conditioning systems, and air quality systems. Safety Checks: Conduct monthly safety checks, such as inspecting fire extinguishers, emergency lights, emergency exits, and more, to ensure a safe environment. Service Request Management: Maintain the Facilities Service Request Log, collaborating with department managers to complete DIY tasks promptly. Coordinate with the Facilities & Security Team Leader to engage contractors for larger requests. General Maintenance: Work alongside the Facilities & Security Team Leader to carry out various maintenance activities, including plumbing repairs, fixture maintenance, painting, decoration, and more. Basic electrical tasks such as fixing light fittings and adding plug sockets may be required. Safety Oversight: Ensure that all activities are performed safely and report any issues to the Facilities & Security Team Leader before, during, and after tasks are completed. Contractor Management: Monitor the contractor calendar, greet and supervise visiting contractors, and ensure they adhere to safety regulations and Risk Assessment and Method Statements (RAMS). Inventory Management: Order necessary parts and equipment through our purchasing system, ensuring that supplies are readily available. Meter Readings: Perform monthly meter readings to track resource consumption. Waste Management: Monitor waste areas, arrange collections as needed, and promptly resolve any waste-related issues. Facilities Projects: Collaborate with the Facilities & Security Team Leader, department managers, and contractors to execute larger facilities projects smoothly. Emergency Response: Respond to emergencies such as plumbing issues, water leaks, and power outages to make the situation safe. Arrange for contractor assistance when necessary. Health and Safety: Uphold the Company's Environmental, Health, and Safety Management Systems. Education/Experience Required: Ability to build effective working relationships with colleagues and external contractors. Proficiency in MS Office applications. Pragmatic and professional decision-making under pressure. Competence in performing minor DIY tasks safely. Good knowledge of facilities systems, including plumbing and electrical work. Significant experience or qualification related to electrical work is highly advantageous. Understanding of Health and Safety protocols. Experience in managing small building projects (hands-on side); admin support will be provided. Proficiency in using hand tools and equipment safely. Physical fitness for tasks involving moving, lifting, and working at heights. Valid driver's license and access to a vehicle for inter-site travel. Location: Horsham Drivers Licence Needed due to location and travel between two sites.
Facilities and Maintenance Coordinator 12 month contract 5 days per week in the London office 30k Responsibilities: Raising Purchase Orders, Credit Card Reconciliations, Procurement, and Invoice reconciliation. Coordinating the Facilities Helpdesk and responding to requests and queries as necessary. Assisting with postal and courier services. Facilitating colleague access and use of the buildings. Facilitating venues clients into the buildings. Assisting in the management of minor contracts. Assisting with emergency procedures. Assisting with procurement and distribution of equipment and supplies to homeworkers. Supporting services of MFDs and maintaining adequate stationery and paper supplies. Assisting in small office moves and reorganisations. Overseeing and promoting sustainable initiatives to the organisation. Obtaining comparable quotations from relevant contractors for management approval. Supporting with regular reports to the Senior Facilities Manager related to the status of the local facilities and any associated risks. Assisting in the mobilisation, delivery and coordination of project works on site. Supporting management in Health, Safety & Compliance activities across the organisation. Engaging resources as required to deliver facilities services. Reporting to the Senior Facilities Manager on all incoming reactive maintenance requests from all areas of the business. Carrying out pregnancy, homeworker, and workstation DSE assessments. Any ad-hoc administration duties. Acting as deputy in the absence of line management. Supporting the Senior Facilities Manager, Facilities, and H&S Manager, as necessary. Role modelling values. Any other work as directed by your line manager. Key outcomes Processing departmental invoices and supplier quotes in a timely manner. Tracking departmental budget and reporting to Management. Reporting all incoming reactive maintenance tasks promptly and accurately. Dealing with any incoming Facilities Helpdesk Requests in a timely and professional manner. Effectively fulfilling any administrative duties. Producing regular reports on the activities of the department. Ensuring adequate levels of office supplies. Ensuring an adequate inventory of Health & Safety equipment and supplies. Ensuring staff is provided with all the necessary DSE Equipment. Maintaining good relationships with suppliers and internal and external stakeholders. Essential Proven track record of: Experience of working in Facilities or Estate Management. Experience in the coordination of external suppliers, contractors and consultants covering a range of services. Experience in the coordination of health, safety and welfare. Familiarity with facilities documentation. Excellent verbal and written communications skills. Excellent problem-solving skills. Experience supporting Facilities projects and contracts. Desirable Experience in a high-profile organisation. Knowledge of working within a listed building. Interest and/or knowledge of architecture. Qualifications Higher Education Degree( MSSc) and relevant professional working experience. IOSH Managing Safely Certificate. Willingness and ability to work out of hours as required to attend key functions, supervise out of hours maintenance work or deal with building emergencies.