Accounts Assistant
30k - 35k
Leatherhead
9am - 5.30pm with dynamic working hours
Duties:
- Prepare sales invoices, applications for payment and credit notes and associated supporting documentation.
- Obtain approval for sales invoices and credit notes.
- Post invoices and credit notes onto the finance system
- Support correct allocation of costs to projects, including staff allocations, time transfers and Accounts.
- Liaise with divisional Finance staff.
- Review and analyse differences between forecast and actual monthly billing.
- Review PO status and available balances prior to invoicing.
- Liaise with the client purchasing/finance team with purchase order queries.
Reporting and other responsibilities -
- Running weekly and monthly project-based scheduled reports and issuing to the project managers on time.
- Liaising with Financial controller to ensure that all month end tasks are completed on a timely basis.
- Posting Journal entries e.g. Expenses/revenue transfers or any correction entries.
- Ensuring daily Internal Audit is conducted for all the processes within the business.
- Review of Credit note approval matrix on a weekly basis.
- Preparation of monthly billing report to review actual billing vs forecasted billing
Requirements, Experience & Skills:
- AAT or equivalent would be an advantage.
- A strong track record of client billing, including complex projects.
- Intermediate Excel skills, including pivot tables and VLOOKUPs.
If you think you have the right experience and skillset for this position then please APPLY NOW!