Business Support Assistant
Our expanding business is currently offering numerous exciting opportunities for prospective employees. Adsyst recently celebrated a significant milestone in our business by welcoming our 100th employee. This achievement is a testament to the rapid growth and success of our company.
The role
This is an exciting new role opportunity for someone to work in a challenging and fast learning environment as a Business Support Assistant with PA elements to the role. You will be involved in a variety of tasks supporting the business across different departments. The role will include training on Adsyst processes and procedures and any other essential areas that will aid our management team, this will include some time spent at our head office in Yateley, Hampshire.
This pivotal role will be to ensure the Engineering Delivery Manager's day-to-day operations run smoothly, enabling him to focus on strategic initiatives and prioritise tasks. This role will provide a key link between the project managers and the Engineering delivery manager.
We are looking for someone who is proactive, organised, concise, has good attention to detail and excellent writing proficiency/literacy skills, enabling them to assist with a variety of demands from the business.
Duties include:
- Provide efficient PA support to the Engineering Delivery Manager assisting them to fulfil their responsibilities and activities of their role
- Managing diaries and task lists, including appointments and meetings, provide administrative support, such as planning and scheduling events, and handling correspondence
- Making travel and hotel arrangements
- Preparation of room and IT equipment, arrange meeting rooms and refreshments as required when visitors are coming into the office
- Assigning visitors ID badges and signing them in & out of the building
- Liaising with the contracted cleaners for the office if any cleaning equipment is needed
- Purchasing of equipment / goods for projects
- Booking equipment / goods in and putting goods in Stores rooms. Managing the location of items within stores rooms
- Monitoring allocation of access to vehicles between employees
- Assisting the wider team when required with administration activities such as greeting visitors, answering phones and taking messages.
Required Skills / Experience
- Minimum qualification A-Levels in English and IT
- Previous experience within a Personal Assistant or Executive Assistant role, supporting at executive level
- Confident individual who can demonstrate strong communication and customer service skills and will have the ability to build relationships quickly
- The ability to thrive both independently and as part of a team
- Good IT literate in Word, Excel, PowerPoint and Outlook
- Proactive and a flexible team player who enjoys working in a fast-paced environment and you will take a methodical approach to tasks, ensuring attention to detail
- Excellent verbal and written communication
- Excellent Time Management and Organisation
- Clean UK Driving License
- Must be eligible to work in the UK
Package
- Auto enrolment pension scheme (including Salary Sacrifice/Exchange for Pension Payments if desired)
- 25 days holiday (rising to 30 days after 5 years service)
- Private Health Scheme (after 1 year service)
- Sick pay (after 6 months service)
- Death in Service Plan (after 5 years service)
- Access to our Wellbeing programme operated through COGG (https://www.coggroup.co.uk)
- Access to 24/7 365 days confidential employee counselling service, free for employees and their families
- Annual Personal development and salary reviews
- Free parking at all our offices
- Access to Perkbox (https://join.perkbox.co.uk) This gives employees access to discounted shopping, eating out, cinema and even holidays
- Free quarterly social events, team building days and Christmas party weekend break (partners included).
- TIL / Overtime and expenses scheme
Full time position – Hours: 08:30 – 17:15 – Monday to Thursday, and 08:30 – 16:00 on Fridays.
Our company
At Adsyst Automation Ltd we understand that our continued success is down to our dedicated team, therefore, we invest time and effort in each individual; training and assisting with their personal and professional development, encouraging their strengths while offering a good work/ life balance.
Adsyst Automation Ltd has been providing complex Control Systems for Process Control, Automation and Telemetry to customers worldwide for over 35 years. We have four offices nationally; our Head office in Yateley, Hampshire, our Stafford office and a further two offices in Peterborough and Greater London.
With our core skills lying in PLC, SCADA, HMI, MIS, MES, RTU, control system software engineering, data acquisition, bespoke software and LV Assemblies and Electrical installation, our expertise in panel building and electrical installation allow us to offer full turnkey solutions.
We approach each project with a fresh outlook and use our knowledge and partnerships to stay a step ahead of the competition, offering the most advanced, innovative and cost effective solutions.
Other positions are available in this office and in other locations. See our website for more information: www.adsyst.co.uk