I'm currently recruiting for my thriving client who are recruiting for accounts payable administrator for their supportive & friendly team on a full time permanent basis.
Location: Outskirts of Woking
Salary: £24,000-£25,000 depending on experience
Hours: 35 hours per week - Monday to Friday (Hybrid working)
Free car park onsite! (Ideally you will need to be able to drive to get there)
Job Duties:
Review Outstanding Invoices:
- Examine the list of unpaid invoices.
- Identify why certain invoices haven't been processed automatically.
- Direct queries related to unresolved invoices to the appropriate person for resolution.
Follow Up on Outstanding Invoices:
- Regularly check on outstanding invoices to ensure timely resolution.
- Address any issues that may arise during the payment process.
Purchase Order Compliance:
- Reject invoices lacking a valid purchase order number.
- Request suppliers to reissue invoices with the necessary information.
Supplier Statements and Reconciliation:
- Receive monthly supplier statements.
- Collaborate with suppliers to resolve any payment-related issues.
- Reconcile supplier statements quarterly, verifying accuracy.
Retail Queries and Credit Notes:
- Assist Retail teams in resolving queries related to goods (e.g., missing or damaged items).
- Ensure credit notes are accurately recorded in the system.
Timely Email Responses:
- Regularly review the Accounts Payable email inbox.
- Respond to all queries within 48 hours.
VAT Invoices and Debit Balances:
- Chase VAT invoices for Direct Debit accounts or proforma payments monthly.
- Request payment for any debit balances.
Escalation and Communication:
- Escalate unresolved issues to the Team Leader.
- Address any internal or external contact challenges.
Benefits:
- Hybrid / flexible working
- 25 day's annual leave, plus three additional days at five year's service and an additional two at 10 years
- Option to buy and carry forward annual leave
- Pension plan with up to 10% employer contribution
- 25 day's annual leave, plus three additional days at five year's service and an additional two at 10 years
Ideal candidate will be:
- Previous experience of accounts payable desirable
- Knowledge of accounts payable processes
- Good to attention to detail