Press Fleet Coordinator/Manager - Berkshire
£30k + travel/subs, pension etc
The Role
Working for a major Motor Manufacturer, the successful candidate will be responsible for arranging all appropriate car press fleet bookings by establishing & maintaining good relationships with UK journalists and influencers. The role will require a lot of travel with 1 or 2 days a week in the office.
The role acts as a pivotal link with opinion formers (media, customer advocates, industry and government influencers) by organising loans and developing relationships that:
- Raise awareness and understanding of the brand and products within the UK market
- Offer the best media test drive experience in the UK motor industry
- Strengthen the position of Manufacturer within the British car market, supporting the company and its retailer network towards reaching its short and long-term sales and business objectives.
Key Responsibilities:
- Understand the client's objectives and needs in order to ensure they are the drive behind everything to do with the event or project
- Excellent client handling skills. Regular liaison (and / or meetings) with the client giving updates of progress on the project and to manage timescales, creating any relevant documents required throughout the life of the project
- Liaise with venue or show to ensure all details are correct and relevant documents are created and submitted
- Travel to on-site inspections and to the set-up / live days if required to ensure smooth running
- Commercial awareness. Maintain & work within the agreed budget, tracking all costs related to the event including negotiating prices with suppliers and venues to protect/maintain margin and production of final reconciliation to client
- Ensure all internal Kinetics processes are followed and fulfilled including booking vehicles, staff, equipment and product
- Liaise with relevant Kinetics staff on progress of project including warehouse for preparation of load list and to advise onsite event personnel of details
- Book and liaise with suppliers including venues, entertainment, equipment, hotels, caterers, uniform, security, paramedic and all other relevant suppliers to ensure all details & timings are given
- Ensure that health, safety and insurance regulations are followed and relevant documents are created and supplied for each event (risk assessments, method statements, fire certificates, PAT testing)
- Fulfilment of Delegate Management if applicable including mailings, coordination of responses and badges
- Reporting of events undertaken, demonstrating success of event against objectives including learnings made, measurement and recommendations for future.
- Management of both equipment & product asset register held at Kinetics (client and company) including monthly stock checks for insurance & twice yearly condition reports
- Compile list of products required for show season to ensure availability & advise when stock can be sold
Candidate Specification
- Equipped with excellent organisational, time management and interpersonal skills
- Positive, down to earth attitude with the ability to communicate with people at all levels
- Flexible approach, proactive and adaptable
- Creative ability, bringing fresh ideas to increase awareness of the brand and products
- Strong team player
- Working on several projects at once, to tight deadlines in a fast-paced environment
- Excellent written and verbal communication skills
- Exceptional attention to detail
- Strong excel skills
- Passion for the brand and its success
- Outstanding phone manner
- Valid and full driving licence required
Desirables
- Previous event management or PR experience
- Existing relationships with UK media
- Experience within a customer facing role
- Proficient in all Microsoft programmes
- Automotive technical/product knowledge
Interested? Call now for more details!
Or email your CV to or call Chris Highfield for more information