Job Title: Conveyancing Legal Assistant/Paralegal
Location: Edgbaston
**Summary:**We are seeking a diligent and skilled Conveyancing Legal Assistant/ Paralegal to join our clients dynamic legal team. As a vital support pillar for their solicitors, you will play a key role in ensuring the seamless operation of the conveyancing processes. Your responsibilities will encompass a wide range of tasks, from meticulous correspondence preparation using our advanced case management system to handling client interactions with professionalism and efficiency.
Primary Responsibilities:
- Full Support to Solicitors:
- Collaborate closely with solicitors, providing comprehensive support to facilitate efficient operations.
- Correspondence Preparation:
- Utilize the case management system to prepare accurate and timely correspondence.
- Client Interaction:
- Attend to clients through telephone and in-person interactions, ensuring a professional and responsive communication channel.
- Filing Systems Administration:
- Manage filing systems, including daily filing, opening, closing, storage, and retrieval of client files for streamlined organization.
- Mail Preparation and Dispatch:
- Prepare mail and enclosures for dispatch, ensuring proper documentation and adherence to procedural guidelines.
- Diary Management:
- Efficiently manage diaries to schedule appointments, meetings, and deadlines.
- Scanning and Photocopying:
- Coordinate the scanning and photocopying of paperwork to maintain an organized and accessible document repository.
- Audio Typing:
- Transcribe dictations accurately through proficient audio typing skills.
- Additional Duties:
- Undertake diverse responsibilities and tasks as required to contribute to the smooth functioning of the legal team.
- Client Correspondence:
- Address routine client correspondence and queries promptly, maintaining a high standard of client service.
About the Person:
To excel in this role, the successful candidate should possess the following attributes, skills, and experience:
- Residential Conveyancing Knowledge:
- Demonstrate excellent knowledge and experience within residential conveyancing to navigate complexities effectively.
- Initiative and Proactivity:
- Exhibit initiative by independently undertaking searches and ID checks, contributing to the proactive functioning of the team.
- Speed and Accuracy:
- Maintain high levels of speed and accuracy in performing tasks to meet quality standards and deadlines.
- Audio Typing Proficiency:
- Showcase excellent audio typing skills from dictation, ensuring precision and efficiency in transcribing legal documents.
- Communication Skills:
- Possess a good telephone manner and be comfortable engaging with clients both on the telephone and in person.
- Organizational Skills:
- Be highly organized, methodical, and adaptable in managing tasks, files, and responsibilities.