Job Description Summary Operational Buyers Assistant
The Operational Buyer is required to expedite and follow-up all purchase requisition and purchase orders to ensure specific timing and quality requirements are met. In addition, SHE/HE will support the category buyers and Operational Buyers by Categories in quote preparation, data analytics, quotes summaries, PO issuing & other tasks related to the sourcing process.
Operational Buyer activities:
- Support Procurement Strategy :
o Analyze Purchase Request (In/Out of policy supplier status, Frame Agreement or price list availability, need date)
o Analyze local business needs and challenges demand as related to his/her product perimeter and Contribute to global category strategies for short, medium, long term.
o Seek for Communalization, Synergy between several Purchase Requisitions
o Check adequacy with Category Buyer strategy
o Register the Purchase Order and Contract in line with Manage acquisition process in case of Category Buyers are out of the country.
- Contribute to Competitiveness :
o Managed local RFP and negotiations within the DoA threshold with suppliers as per TAS ST&C (Standard Terms & Conditions).
o Ensure Procurement Performances are properly declared at the creation of the Purchase Order
o Check the compliance of the Milestone Payment Plan and Payment terms with TAS Golden Rules
- Support Supplier Performance :
o Deliver monthly operational supplier performance KPIs in a recurrent collaborative approach with suppliers
o Coordination with SPM/Execution and Performance Manager to manage workload risk / report site needs / performance/ critical situations
o Contribute to the application of claim management in coordination with Supplier Performance Manager /Category Buyer and Performance Managers and Supplier Performance Manage
o During the execution of the Purchase Order ensure the maintenance of the order delivery date and any negotiate changes economic and/or programmatic be aware to anticipate any issue of the supplier reacting fast and proactively.
o Contribute and attend to the SPA (Supplier Performance Assessment) leaded by Supplier Operations
o Contribute and attend at the preparation of Supplier Business Reviews and attend when requested by the SAM or the Segment Leader.
- Manage Acquisition process:
o Ensure application of Procurement process and use of relevant template to ensure clear transparency of all activities at Category Buyer level.
o Ensure Product code defined in PO is consistent with Procurement Segmentation (Product Tree)
o Apply the logistic conditions (Incoterms/ delivery address) signed with supplier
o Negotiate, implement PO in Oracle and send to suppliers
o Follow PO acknowledgment in accordance to contract (quantity / price / lead time) and record in Oracle.
o Ensure that the agreed ST&C of Purchase include all statutory and internal rules and regulations in particular on Export Control and Health, Safety & Environment, REACH.
o Manage dispute/invoicing issues.
o Treat Non-conformance communication with the suppliers.
o Ensure day by day update data in Oracle.
- Personal Key points :
o Open minded and proactive.
o Curious with the willingness to improve / develop.
o Technical and commercial background gained in the companies or general knowledge in aerospace product, equipment, and general procurement.
o Strong predisposition team work.
o Organizational, priority management and progress control skills
o Excellent relationship skills with project teams and with the various company structures
o Perseverance in achieving and maintaining the commitments made
o Ability to manage changes in the context, tasks and workloads
o Able to work in international topics.
o Any other skills acquired by the candidate, as:
? Knowledge of the main regulations and certifications applicable in the aerospace sector and special processes
? Experience in evaluating offers / proposals and KPI
? Supplier management
? Knowledge of information systems like Oracle (or similar ERP) and Microsoft Office application systems.