Payroll & Finance Administrator
Thirsk, North Yorkshire
£26,000 per annum
Permanent full time office based role working Monday to Friday
Commutable from York, Harrogate, Ripon, Knaresborough, Wetherby, Tadcaster, Boroughbridge and Northallerton.
Hawk 3 Talent Solutions are working with a leading manufacturer based in Thirsk, North Yorkshire who are looking for an experienced Accounts and Finance Administrator
The Role
Reporting to the Finance Manager and working alongside the wider business teams, you will be directly responsible for the accurate preparation and maintenance of the payroll for two companies. One payroll has c.50 employees and the other c.20. As part of the payroll process you will manage the review and payment of business expenses and the reconciliation of Company credit cards.
The role will also support the wider Finance team with the accurate processing and recording of financial transactions for both purchase and sales.
Payroll & Finance Administrator - Duties
- Maintain accurate employee records, ensuring contracts are up to date, personal details are maintained, training records are kept current etc.
- Assist the Directors and HR Officer with staff communications and take minutes at formal staff disciplinary meetings.
- Work with the Commercial Team to transition the employee records to the new Priority ERP system.
- Prepare two monthly payrolls and ensure salaries are correct and paid on time (currently using Sage Payroll).
- Calculate all SSP, SMP and other payments and deductions from salaries.
- Record and monitor staff absences, including monitoring of annual leave to ensure staff are taking regular holiday.
- Maintain accurate pension scheme membership records and ensure new starters are onboarded to the scheme in the correct manner.
- Calculate all payments due to HMRC and pension providers and ensure these are paid in a timely manner.
- Receive, check, obtain approval and process all staff expense claims.
- Reconcile Company credit card statements with receipts, ensuring VAT recovery is maximised for the business.
- Calculate all customer rebates due on a monthly basis and provide information to the Finance Manager for inclusion in monthly management accounts.
- Reconcile all claims for rebate payments from customers with our records and ensure payments are made in a prompt manner once approved.
- Assist the other Finance Administrators with the processing of sales and purchase invoices as required.
- Provide ongoing support to the Finance team as required and guided by the Finance Manager.
Experience / Skills / Attributes Required
- A minimum 2-years payroll experience in a similar role within the private sector.
- Basic accounting knowledge at sales and purchase level.
- Experience of using ERP/MRP software and computerised financial packages.
- Up to date knowledge of trends and best practices relating to payroll, including taxation, SSP, SMP, pension rules etc.
- Demonstrable experience of working to strict deadlines for the payment of monthly salaries.
- Ability to deal with a demanding workload which will include conflicting demands on time.
- Good communication skills, both written and oral, across different levels in the organisation.
- Ability to work on own initiative but also be a team player.
If you would like to apply for the role of Payroll then please email your CV to or call Deb on
Closing date is 21.9.2024 Please note this could change subject to suitable applications.
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Hawk 3 Talent Solutions are committed to the selection, recruitment and development of the best people, basing judgements solely on suitability for the job. Whilst we endeavour to respond to all applications individually, due to high volumes, this is not always possible. Thank you for your interest in this role and we look forward to working with you in the future