Role: Executive Assistant to Director
Location: Central London (Hybrid working 3 days office/2 from home)
Start: ASAP
Contract duration: 12 months (May extend)
Contract: full time (40 hrs per week)
Day rate: £130 to £160 per day (Equivalent to £34,000 to £41,600 per annum)
Our client is a global technology leader. Their Advertising team is looking to hire an exceptional Executive Assistant who is eager to work in a fast-paced and growing team within a constantly evolving industry. This role will support the Director EMEA & APAC within advertising Finance with the possibility of a second Director and will require an individual with strong business acumen.
This position requires attention to detail, solid organisational skills, and the ability to meet tight deadlines while juggling multiple critical requests across global teams and working closely with other Executive Assistants throughout the organisation.
The individual in this role must understand business priorities, demonstrate the ability to proactively anticipate needs and drive improvements. The successful candidate will possess the ability to complete complex tasks quickly with little to no guidance, react with appropriate urgency to situations that require a quick turnaround, and take effective action without having to know the whole picture.
We are looking for someone motivated, with a proven history of high performance and the ability to operate under pressure. The ideal candidate is confident, enthusiastic, resourceful, tech-savvy, forward-thinking, self-motivated, and a creative problem solver. They constantly seek out areas of improvement and work to find solutions. They are not content with the status quo and aim to invent and simplify processes and programs. A relentless bias for action and effective communication at all levels is a must. This person will have a high level of integrity and discretion in handling confidential information and professionalism in dealing with senior executives.
Key Responsibilities Include
- Managing fluid calendar requests, meeting invites and conference room logistics
- Planning travel and accommodating changes
- Processing expense reports
- Managing large event logistics, catering, accommodations, and materials
- Improving morale, helping recognize outstanding efforts, having fun at work, and encouraging others to do the same
- Attending key meetings, tracking, and helping drive completion of key deliverables, and following up on outstanding items
- Driving team activities (e.g., staff meeting agendas, weekly business reviews, All Hands events, snacks and supply ordering, team-building events, launch events and recognition posters)
- Updating team organisational charts
- Managing workflows that require approvals
Key requirements
- A minimum of 3 years' experience as a PA or EA (Executive Assistance or Personal Assistance experience) preferably in a large complex organisation supporting senior level executives
- Experience with complex calendar management, travel and expenses and events essential
- Excellent verbal and written communication skills in English
- Experience working with senior executives, and interacting with global stakeholders and their support teams
- Experience coordinating team events and onsite/offsites including booking lunches/dinners,
- Experience with organising large meeting spaces, and collating presentations, inviting guest speakers