Executive Assistant
We are pleased to be working on behalf our client based in Wickford. They are seeking to recruit a highly organised and proactive Executive Assistant to provide comprehensive support to the CEO and Management Team. The successful candidate will play a critical role in ensuring smooth day-to-day operations and will have the opportunity to make a significant impact on the organisation's success. The role of the Executive Assistant is diverse and requires flexibility to meet the evolving requirements of the business.
Responsibilities
- Prepare reports, presentations, and documents for the CEO and Management Team
- Efficiently handle confidential information with discretion and professionalism.
- Manage and maintain the CEO's schedules, appointments, and travel arrangements.
- Organise travel and accommodation for guests and produce travel itineraries.
- Coordinate and prepare materials for meetings, conferences, and events. Attend meetings as needed, take minutes, and follow up on action items.
- Serve as the primary point of contact for internal and external stakeholders, screening and directing inquiries as appropriate.
- Draft and proofread correspondence, reports, and presentations on behalf of the CEO and Management team as required.
- Conducting research and preparing correspondence
- Assist in the planning and execution of company events, special projects and initiatives.
- Responsible for specific projects as designated by the CEO.
- Track project milestones and deadlines to ensure timely completion.
- Manage correspondence by answering emails and sorting mail.
- Organise and maintain files, records, and documents in both physical and electronic formats. Ensure confidentiality and security of sensitive information.
- Assist with preparation of ISO documentation and audits as required.
- Organise and maintain company compliance with regulations (i.e. workplace risk assessments, portable appliance testing, emergency light testing, etc)
- Negotiate and manage renewals for insurances, utilities and business services in a timely manner.
- Organise, issue and manage company phones (mobiles and landline)
- Act as liaison with the company IT, setting up new users and managing issues and faults.
- Manage and maintain all office consumables and order office supplies as needed
- Work closely with all members of the team to improve the quality of service
- Any other administrative duties as required for the smooth running of the business
Skills and Competencies Required
- Proven experience as an Executive Assistant
- Strong IT skills, including proficiency with office productivity tools and collaboration software.
- Excellent organisational and multitasking abilities.
- Exceptional written and verbal communication skills.
- High level of discretion and proven ability to handle confidential information.
- Displays a high level of respect, diplomacy and tact when dealing with stakeholders.
- Proactive problem-solving and decision-making skills.
- Familiarity with project management concepts and tools.
Job Type: Permanent
Area: Wickford, Essex
Hours: Monday to Friday 08:30am-16:30
Salary: Competitive
If you have all the skills above and feel this is the role for you, please do not hesitate to contact us at One to One Personnel on or forward your CV to or