Executive Assistant (TEAM)
An excellent Team EA role has been created for an international prestigious Financial institutional client based in London. Our client, a ultra fast growth business has been featured in numerous newspapers and recognised to be at the forefront of this industry. You will be supporting the Chief of staff and the CEO, managing the Executive team.
The company is in a strong position despite the even the Covid situation and extremely profitable. In fact they are busy Quadrupling their workforce and recently purchased new larger offices when many companies are downsizing. Their assets reach into several £Billions.
A truly excellent role for a candidate wishing to join the company on a permanent basis. A professional and courteous individual who can also be confident in their own actions would thrive here.
The role would suit a proactive and capable individual with a passion to deliver to the highest standard. Another trait of being highly organised with a common sense approach would do really well.
Experience in the Financial services Banking of lending would be essential.
RolePurpose:
- Reporting to the Head of Regulation and Investors to ensure the smooth running of day-to-day activities for the wider team. The daily priorities will be to assist the senior member with high level intensive tasks, ensuring all are completed efficiently & in a timely fashion.
- The candidate will be the main point of contact and a strong minded, resilient and switched on candidate would work well in this team. The speed at which this team works is very fast, (Not an understatement) it is important that you can juggle tasks and understand different working styles, as well as handling last-minute requests.
Role Responsibilities:
- Daily management of multiple email accounts.
- Preparing & drafting emails.
- Managing the diary & ensuring meetings are organised & rooms booked as required.
- Proof-read legal documentation, ensuring compliance & highlighting any issues.
- Organising the signing, scanning & posting of legal documentation.
- Maintaining monthly reports for internal & external stakeholders.
- Maintaining monthly payment schedules.
- Liaising with external business partners.
- Keeping up to date with Anti-Money Laundering legislation.
- Assisting with preparing quarterly reports.
- Assisting with performance management for the team.
- Preparing loan statements & weekly reports to ensure compliance.
- Respond to requests for information providing draft responses for approval.
- Manage an accurate diary, scheduling and planning future engagements.
- Act as key point of contact & being a true gatekeeper.
- In the absence of the Head of Regulation/Investors, take ownership and make decisions to delegate work to others where it is appropriate to do so.
- Preparation of presentations & reports as well as undertaking research and providing
- notes for meetings.
- To obtain a level of understanding of the organisation's strategic priorities.
- Flag and anticipate activities, conflicting priorities, and deadlines, as well as managing time allocation for workload delivery.
- Assisting with new stakeholder projects.
- To organise and plan meetings for external stakeholders and client meetings.
- Undertake any other ad hoc duties as required.
Skills
- Providing a high-quality of work, with a proactive attitude.
- Warm and personable attitude.
- Being able to work at a pace with a high level of accuracy and attention to detail.
- Articulate with outstanding verbal and written communication skills.
- Proficient with all MS Office packages, including Word, Excel, Adobe & PowerPoint.
- Excellent organisational and time management skills.
- Proficiency in filing and paper management, including the ability to manage correspondence and the ability to handle confidential information.
- Excellent problem-solving skills, the ability to research and an aptitude for helping other people.
- Able to deal with challenging clients or customers.
- Self-motivated.
- Experience with proofreading legal documents and agreements.
- Good numerical skills.
- Professional discretion & high-level confidentiality.
KPI's
- Smooth running of the office providing support to the teams.
- Professionalism in receiving & liaising with clients & investors.
- Proactiveness in supporting the teams in busy times.
- Planning & organising time effectively.
- Common sense approach.
- Being proactive and using your own initiative.
Work from home:
Due to the exponential growth of this company -Quadrupling in size over 4 years they need to manage this culture and workflow. For now they only allow working from the office. Please note they do not have a work from home culture as this has not worked for them in the past. PLEASE BEAR THIS IN MIND, IF THIS IS IMPORTANT TO YOU, I WOULD URGE YOU TO NOT APPLY TO THIS PARTICULAR ROLE.
Bonus:
This company has paid very healthy bonuses even during the peak of Covid, when businesses didn't even know if they would be in business for the next few months! This absolutely shows the resilience of the CEO and how staff are treated.
Your application will be reviewed by BlueCrest Recruitment. BlueCrest Recruitment is acting as an Employment Agency in relation to this vacancy.
Due to the high volume of applications, we will only contact you within the next 21 days if your application has been successful and have been selected for an interview.