Maintenance Administrator
Wimbledon
£25,000 - £27,000
Mon-Thurs 9am-5.30pm
Fri 9am-5pm
Permanent full time
Benefits
28 days holiday
Company Pension scheme
On-site parking
A great opportunity for a person who has strong administrative experience within in construction or property maintenance. Willing to learn Health & Safety documentation, ISO management and industry accreditations (training will be given in these areas). Knowledge of recruitment is beneficial as well but not necessary.
Responsibilities of the Maintenance Administrator
- Liaise with nominated accredited bodies to arrange external audits and maintain accreditation and later upgrade these when necessary
- Liaise as necessary with other organisations and relevant authorities for assistance and cooperation concerning audits and remedial actions.
- Maintain the Recruitment process and arrange interviews for candidates for the company.
- To be proactive in screening and engaging candidates for interviews
- Maintaining and verifying sub-contractor records, immigration check, HMRC - UTR, CIS, and PL insurance.
- Update documents for the industry accreditations.
- Maintain the filing system for company documentation and records appropriately company contracts, insurance and HR documents.
- Able to learn and understand site safety regulations and to fill out Risk Assessments and Method Statements.
- Managing customer complaints, customer service reports, feedback, and surveys.
- Maintaining replenishment and issuing of PPE stocks, oversee the ordering of staff uniforms and workwear.
- Maintain required in-date stock of Pantry and office supplies
- Scheduling and booking H&S Training working together with Site supervisors
- Understanding warranties, registering, and getting warranty certificates (training given).
- Application of Council Permits and other legal applications where necessary
- Managing Holiday data sheet for staff and engineering holiday schedules.
KEY SKILLS REQUIRED
- Ability to work effectively under pressure within the team
- Possess good communication skills both verbal and written
- Impeccable in Planning and Organisation
- Has interest and ability of Problem Solving and Negotiating
- Can manage Conflict and provide Resolution
- Listens intently to facts and solutions
- Understands the need for Confidentiality and non-disclosure
- Enjoys organising office events
- Strong time management for priority jobs and workload
- Good customer service skills
Disclaimer: Due to the high amount of interest that we receive for each of our roles, unfortunately we cannot respond to each application individually, therefore if you do not hear back from one of our consultants within 14 days then unfortunately you have not been shortlisted for this role.