Business Support Administrator
Outskirts of Thetford, Norfolk
Full time, permanent
Up to £27,000 per annum
Hales Group are recruiting a Business Support Administrator for their client based on the outskirts of Thetford.
Job Purpose:
As a Business Support Administratoryou will gain a breadth of experience within the commercial function, enabling you to develop the commercial acumen, experience and knowledge required to provide effective commercial support to our diverse business. You will be joining our client's business, supporting the Commercial Manager and Senior QS with day-to-day administration, getting involved in a wide range of commercial activities.
Payment Process -
You'll take on the responsibility of the payment process, ensuring accurate input on a daily basis and maintaining a strong monthly cashflow:
- Inputting billing into the client systems
- Chasing the approvals of payment once processed
- Ensuring the finance team are raising invoices correctly
- Reconciling against monthly remittances
- Ensuring data is correctly inputted.
Sub-Contractor Payments -
You'll take ownership of managing the sub-contractor payments and process within the internal systems:
- Obtaining applications from sub-contractors
- Reconciling these against the internal system
- Ensuring that the payment certificates are raised and assigned to finance for payment in a timely manner
System Reconciliation -
You'll ensure that the internal job systems are up to date and correct on a daily/monthly basis:
- Ensuring that revenue is captured correctly within the system
- Monitor the accuracy of the data
- Reconciling the system following the Month End activities
Ad hoc Requirements -
You'll be a point of contact for the Commercial Manager and Senior QS for any assistance with day-to-day tasks:
- Running of monthly/weekly reports
- Assisting with analysis
- Maintaining our databases
- Supporting operations and finance with purchase orders
Required Qualifications [&/or Professional Membership(s)]:
- 2:1 bachelor's degree or equivalent
- Full UK driving licence
Knowledge & Experience:
- Previous experience within an administrative/financial/commercial role would be beneficial but is not essential
Skills & Personal Qualities:
- ?Flexibility to travel within the UK
- IT literate and proficient in Microsoft Office
- A good standard of verbal and numerical reasoning
- Strong relationship-building skills
- Ability to work to strict deadlines
- Planning, prioritisation and time-management skills
- Strong attention to detail and level of accuracy
- Ability to analyse and interpret data
- Passionate to work in a customer-focused environment
- Values - A commitment to drive outstanding Health, Safety and Environmental performance
- Accountability - Takes personal responsibility for outcomes and does what they say they will do
- Character – Keeps a level head in challenging times and displays drive and commitment
- ?Trustworthy – Communicates well and does the right thing
- Humility – Puts the company's needs ahead of own and is highly collaborative
- Self-Awareness – Aware of own strengths and weaknesses, accepts feedback, and can flex their style when needed
If you have the skills and qualities described above and are eager to find an exciting, and challenging role, please apply today, or contact Janine Broughton at our Thetford office on for more information.