Finance Operations Manager
Permanent, Full-Time
£45,000 to £55,000 depending on experience
Reading, Berks.
We are looking for an entrepreneurial business operations professional who will play a pivotal role in the smooth running of our office operations while also taking on significant finance related responsibilities. The ideal candidate will have a strong background in business operations management or office management and finance with some knowledge on HR processes for an SME business.
The successful person will be managing a small business support team that carry both finance and sales administration / purchasing responsibilities. The ideal person will come to the role with ideas on how to stream-line processes and improve the functionality and teamwork of this team to ensuring that day-to-day operations are efficient and cost-effective.
This exciting opportunity offers the right person the opportunity to expand the role and become an integral part of the management team.
Finance Responsibilities:
- Ordering and receiving cash to include the daily recording, counting and handling of secure petty cash, transferring data to Sage 50 and reconciling
- Working across multi-currency accounts using bank feed to update any transactions to Sage
- Tracking and recording the receipt of funds from export customers and then relaying this to logistics and sales to ensure the release of product for shipping
- Make payments to suppliers
- Manage accounts payable and receivable, ensuring timely and accurate processing of invoices and payments
- Prepare for payroll processing by third party ensuring compliance with HMRC regulations and accurate recording of staff compensation to include logging AL / sick leave / other
- Work alongside the accountant to prepare of monthly, quarterly, and annual financial reports, including profit and loss statements, balance sheets, and cash flow statements.
- Work closely with external accountants to ensure accurate and timely submission of VAT returns, annual accounts, and other statutory filings.
- Work with business owners to monitor and manage company budgets, tracking expenses and identifying cost-saving opportunities.
- Reconcile bank statements and maintain accurate financial records using SAGE50 accounting software
- Assist in financial forecasting, budgeting, and financial planning processes.
- Ensure compliance with all financial regulations and best practices.
Operations Responsibilities:
- Receive all company requests for holiday / leave & ensure this is tracked and appropriately recorded
- Assist line managers with any HR issues to include advising where needed on appropriate protocol and processes
- Oversee all daily operations relating to finance and HR, ensuring a well-organised, efficient, and productive workplace
- Hold overarching responsibility for the ordering or office supplies, stationary etc
- Coordinate with external vendors and service providers, managing contracts and maintaining relationships
- Oversee a small function that is responsible for organising and coordinating company events, meetings, and staff activities
- Oversee and ensure the implementation of office policies, procedures, and standards, ensuring compliance working alongside the internal health and safety officer
- Act as the first point of contact for office-related queries, providing support to staff as needed
- Manage and supervise administrative staff, ensuring high performance and job satisfaction
About you:
- Experience in a team leadership or management role
- Knowledge of HR principles applicable to an SME
- Strong knowledge of bookkeeping and accounting principles, with a relevant qualification (e.g., AAT, ACCA part-qualified) being an advantage.
- Proficiency in accounting software (Sage 50) and Microsoft Office Suite (especially Excel).
- Excellent organisational and multitasking skills, with the ability to prioritise tasks effectively.
- Strong communication skills, both written and verbal, with the ability to liaise confidently with staff at all levels.
- High level of integrity and confidentiality, particularly in handling sensitive financial information.
- Attention to detail and accuracy, with strong problem-solving abilities.
If this role sounds like the perfect challenge for you, we would love to hear from you!
Please be aware this advert will remain open until the vacancy has been filled. Interviews will take place throughout this period, therefore we encourage you to apply early to avoid disappointment.
Tate is acting as an Employment Business in relation to this vacancy.
Tate is committed to promoting equal opportunities. To ensure that every candidate has the best experience with us, we encourage you to let us know if there are any adjustments we can make during the application or interview process. Your comfort and accessibility are our priority, and we are here to support you every step of the way. Additionally, we value and respect your individuality, and we invite you to share your preferred pronouns in your application.