OFFICE MANAGER - WEST END, LONDON
Following recent success, GKR International has been exclusively retained to lead the search for a high-performing, incredibly successful, and vibrant boutique Real Estate Investment & Development business based in a bustling West End location.
They are looking for an extraordinarily talented, proactive & tech savvy Office Manager to support with daily administration and Office Management.
Location:
West End - Central London
Salary:
£34,000 - £38,000 (depending on experience)
Working Hours
: Mon-Fri 9am-6pm
PLEASE NOTE – THIS POSITION IS FULLY OFFICE BASED
To provide professional and efficient secretarial and administrative support to the business and to oversee the daily running of the office. You will report to the Executive Assistant and Managing Director.
Key Responsibilities:
- Managing Info inbox
- Ensuring the smooth day-to-day running of the office, including monitoring and dealing with team scheduling conflicts
- Tidying and organisation of the office and arranging cleaning/repairs and maintenance of office/office equipment
- Recording/updating contact details on CRM system
- Recording office expenditure and dealing with payments and recordkeeping of invoices and office accounts using XERO/Dext software and internal Excel spreadsheets
- Maintaining/updating internal databases using a range of software (including Office 365, SharePoint and Excel)
- Overseeing office IT matters
- Assisting staff with travel arrangements as and when necessary
- Maintaining stationery supplies
- Dealing with HR matters including:
- - assisting with the recruitment and on-boarding of new staff
- - dealing with staff attendance/absence
- - processing payroll, staff expenses and commission payments
- - assisting the Managing Director with staff appraisals and general staff conduct
- - review/updating health and safety policies
- Overseeing the maintenance of and updating the company website and dealing with any required advertising on relevant portals
- Updating the company's LinkedIn (and any other applicable social media) profile as and when necessary
- Checking data protection laws are being adhered to in relation to the storage of data and reviewing/updating policies
- Developing and maintaining good relationships with and suppliers
- Dealing with all suppliers and contract/subscription renewals
- Filing (electronic and hard copy)
The ideal candidate will have the following skills and attributes:
- Minimum of 3 years' experience as an office manager ideally within Real Estate, Investment, Asset Management or Private Equity.
- Fluent in English (oral and written)
- Excellent command of Outlook, Microsoft Word and Excel
- Strong track record of administrative and operational responsibilities
- Organisational and multi-tasking skills
- Must be able to take on responsibility and be proactive
- Ability to work in a fast-paced sales environment and to think on their feet
- Self-starter/shows initiative
- Experience in the following preferable:
- - use of social media platforms
- - use of XERO software
- - AML/compliance matters
- - property/agency industry
- Able to start ASAP - highly advantageous
If this sounds like you and you are looking for a varied and all-encompassing Office Manager position, supporting an influential industry icon, apply via the advert or get in touch with Anu Deb at GKR International today!